You know, most business owners, most professionals
I talk to, they assume that real success, like
genuine success, means working more, just clocking
in more hours. Oh, absolutely. That's the default
thinking, isn't it? That the path to getting
rich is just this relentless grinding effort.
Exhausting. But the whole idea we're diving into
today, it just flips that completely on its head.
You won't get rich simply by working more. Exactly.
You get rich by using the right tools. Tools
that let you work. less strategically, but actually
achieve way more, more output, better results.
Welcome to the deep dive. Look, we get it. The
AI world right now, it's kind of chaotic. It's
confusing. There's just so much hype. So many
big promises flying around. It can feel overwhelming.
Totally. So our mission today is really specific.
We're acting as your filter. We're going to cut
through all that noise and focus on 12 specific
truly actionable tools, tools that actually save
you time, boost your efficiency, and give your
business, well, an immediate edge. Think of this
as your shortcut, a way to get informed fast
about AI you can actually use. So let's lay out
the roadmap for everyone. OK. So we're going
to start with tools that focus on like invisible
productivity and automating the background stuff,
making things smoother. Then we'll pivot pretty
hard into rapid development. building things
fast and really accelerating your sales cycle,
getting leads faster. And finally? Finally, we'll
look at some breakthroughs in content creation,
getting your voice out there, and also some tools
for high -level strategic thinking, like having
an AI partner. Okay, let's kick things off. Segment
one, we're starting by tackling maybe one of
the most annoying little problems in remote work
these days. Which is? The intrusive meeting bot.
You know, like fireflies or otter or whatever
suddenly popping into your Zoom call. It just
feels awkward for everyone, clients, your team.
It really does. It puts up this little privacy
barrier. Yeah. You know, sometimes people aren't
as honest when they know a bot is listening in
and recording everything. Exactly. And that's
why the first tool, granola .ai, is such a game
changer. It's basically a secret meeting note
taker. Secret! How so? Well, Granola doesn't
actually join the meeting as like another participant
showing up in the list. It uses the local audio
directly from your computer. Ah, so it's completely
invisible to clients or even your own team members
if you don't tell them. Completely invisible.
And that invisibility, that's key. It fosters
trust, lets people talk more candidly. Makes
sense. But what it does with that audio is even
better. It has basically three great functions.
First, it cleverly combines the full transcript
of the meeting with the key points you actually
typed out during the call. Oh, interesting. So
it merges human curation with the AI transcript.
Precisely. A smart hybrid, like you said. Second,
it becomes this permanent second brain for all
your meetings. You can search across months,
maybe years of conversations later. How would
you use that? You could ask it something like,
show me all the meetings where we discuss pricing
for the new product. And boom, it pulls up just
those relevant bits instantly. Super powerful
recall. Wow. OK. And the third thing. No awkward
bots. That privacy aspect is just a lifesaver
for sensitive discussions. OK, so that's individual
productivity in meetings. Let's zoom out a bit.
How do we make sure those insights or just general
tasks flow smoothly across the whole company?
That takes us to automation, right? Yeah, and
specifically N8n. This is where automation gets,
well, smarter because AI can now inject actual
decision -making into the workflow. It's not
just dumb triggers anymore. Explain that a bit
more. What does N8n actually do? Think of it
like building a really sophisticated water pipe
system for your business data and tasks. Okay.
N8n lets you connect all sorts of different software
tools together. So one action in system A, say
a new customer signs up, can automatically trigger
five different necessary actions in systems B,
C, D, E, and F. Like updating the CRM, sending
a welcome email, adding them to a specific list,
notifying the account manager, that kind of thing.
Exactly, that kind of thing. The big goal here
is freeing up your team. Let them focus on the
high value stuff, talking to customers, solving
complex problems, not just clicking the same
five buttons over and over again. Right. Get
rid of the repetitive busy work. Now, we should
be clear about the technical side here. N8n is
powerful, but it's maybe more for the pro user,
someone who wants full control and deep customization.
So what if that sounds a bit intimidating? Are
there easier options? Definitely. If N8n seems
like too much, make .com is a great middle ground.
It's very visual, drag and drop interface, easier
to grasp. But honestly, for most small businesses,
just starting with automation, Zapier is still
probably the go to. It's the oldest, it's generally
the easiest to use, and it connects to almost
everything. It's a fantastic starting point.
OK, quick question then on Granola. Since it
is so private, completely invisible, how does
that actually change the way you approach documenting,
say, really sensitive internal meetings or client
calls? Yeah, it shifts your focus entirely. You
stop worrying about the bot's presence and just
capture those rich, hybrid insights, human and
AI, without that privacy friction. Okay, let's
shift gears. Let's talk about building stuff
products apps Historically right if you had a
cool app idea you're looking at months of development
big costs long feedback cycles Yeah, that's often
where great ideas die frankly Startups run out
of cash or momentum just waiting for the tech
to get built. Precisely. Which is why the next
tool, lovable .dev, is so interesting. It basically
throws that old model out the window. How? It
lets users build a functional working application
just by typing commands and get this in any language,
English, Spanish, Vietnamese, whatever. Seriously,
just type it. Just type it. Let's use the bakery
example from some source material. Imagine you
run a local bakery. Okay, happy bakery. Right,
you can type something like. Create a professional
one -page ordering website for Happy Bakery showing
our six best -selling cakes. And it just builds
it. It starts building it. Then you add more
commands like, OK, now add a shopping cart and
integrate payment processing through Momo or
maybe a bank transfer. Wow. And how long does
that take? According to the source, you could
have a functional live website ready to take
orders in under 10 minutes. 10 minutes? That's...
That's insane compared to the old way. No developers,
no back and forth on design mockups. You've essentially
bypassed that entire traditional development
bottleneck. Okay, but here's the critical part,
right? The why. Why does this matter so much?
Speed. Pure and simple speed. It becomes a massive
competitive advantage. While your competitor
down the street is maybe waiting two or three
weeks just to get a quote back from a developer,
or for the developer to even start. You've already
launched. You've launched. You're testing your
idea today. You're getting real customer feedback,
seeing what works, what doesn't, maybe even taking
orders. Instantly. That iteration cycle collapses
from weeks or months down to minutes or hours.
Exactly. Learn fast, adapt fast. OK, so you've
built your product super fast with Lovable. Now
you need to sell it. And sell it fast. This brings
us to tool number four, your Atlas. Atlas. Think
of this as your 200 to 47 AI sales representative.
An AI sales rep. How does that work? It tackles
that critical moment right after someone shows
interest. A lead comes in, maybe fills out a
form on your new Lovable website. Right. Atlas
can instantly call that potential customer. We're
talking within 60 seconds. Whoa, OK. An AI calls
them. Does it sound like an AI? Apparently, it
sounds incredibly natural. The source author
tested it. And people often don't realize they're
not talking to a human. And what does it do on
the call? It qualifies them. It asks the basic
questions. It can handle some initial objections
or questions. And if they seem like a good fit,
it books a meeting directly onto a human sales
rep's calendar. And it works around the clock.
200, 47. The crucial thing here, and sales folks
know this, is the speed to lead rule, right?
Absolutely critical. When someone's actively
searching for a solution, they are red hot right
now. If you wait even an hour to call them back.
They've likely already Googled again, found three
of your competitors, and maybe even spoken to
one of them. You lost the advantage. Atlas solves
that classic problem of the lead coming in at
like 2 a .m. on a Sunday morning when no one's
working. Exactly. It engages them immediately
while your product is still top of mind for them.
It keeps the momentum going. OK, let me push
back slightly here, maybe play devil's advocate
like you did. If you can launch an app in just
10 minutes with Lovable, is that immediate speed
advantage maybe, I don't know, overshadowed by
potential concerns about long term quality or
scalability or robustness? Is it really a genuine
edge? Yeah, that's fair. But the edge isn't just
about having a perfect finished product in 10
minutes. It's about the learning. That speed
allows for immediate market validation. You find
out if the core idea even works before you sink
tons of resources into perfecting the code. It's
about failing faster, cheaper, and smarter. All
right. Let's shift again. Now we're talking about
presence, content creation, getting your message
out there consistently, which, let's be honest,
demands constant output. It can be exhausting.
It really can. Which leads us perfectly into
tool number five. Eleven Labs. Eleven Labs. I've
heard a lot about this one. Voice cloning, right?
Yes. And according to the source, it's hands
down one of the absolute best out there right
now. The quality is apparently so good, so perfect,
that people genuinely cannot tell the difference
between the clone and the original speaker. Wow.
And setting it up, is it complicated? Nope. Apparently
you just need about a five minute clean recording
of your voice. That's it. Upload that, and it...
builds your digital voice model. Five minutes.
OK, so what can you do with this perfect voice
clone? The efficiency it unlocks is pretty amazing.
The source highlights three immediate use cases.
First, content correction. Meaning? Let's say
you recorded a video or a podcast and you realize
later you misspoke. You said the wrong number
or fumbled a sentence. Oh, happens all the time.
Usually means re -recording that whole section.
Right. Setting up the mic again. Exactly. Painful.
But with 11 Labs, you just type out the correct
sentence, generate the audio using your voice
clone, and seamlessly swap that little bit of
audio into your existing recording. Done. No
studio time needed. That alone is huge. What
else? Second. Faster creation. Think about all
the different platforms, Facebook, TikTok, YouTube,
Shorts, Instagram Reels. They all need slightly
different content, different links. Yeah, tailoring
content takes forever. Right. So now you can
just write the scripts for all those variations,
feed them to 11 larabs, and it generates all
that diverse content in your voice without you
having to physically record for hours and hours.
You record once for the sample, then just type.
Pretty much. And the third use case. turning
old blog posts into podcasts. Just copy the text
from a blog post, paste it into 11 labs, and
boom, instant podcast episode right in your voice.
You just created a whole new audio asset from
existing text. OK, that's incredibly efficient
for audio. What about video, especially for people
who maybe aren't comfortable on camera or just
don't have the time? Great question. That brings
us to tool number six. Hey Jen, this tool essentially
creates your AI stun double for video. A stunt
double, like an avatar. Exactly, an AI avatar,
a digital version of yourself. It's perfect for
leaders who maybe feel awkward on camera, or
like you said, just don't have hours to set up
lights and record video. So how does Hey Jen
work? You type the script, you choose an avatar,
maybe one that looks like you, or maybe just
a professional looking stock avatar. Choose a
voice, and you can even use the voice you just
cloned with 11 Labs. Ah, connecting the tools.
Nice. Right. And then you hit export and Hagen
generates a ready to post video with the avatar
speaking your script in the chosen voice. OK,
let's be real, though. These AI avatars, sometimes
they look a bit off, like uncanny valley territory.
Yeah, we have to acknowledge that. Does it look
a little weird sometimes right now? Maybe. The
source admits that. But the tech is improving
incredibly fast. So the power isn't necessarily
perfect realism today? Not yet. Maybe. The real
power today is the sheer volume and speed. You
could potentially create five different personalized,
professional -looking video messages while you're
literally sleeping. That kind of scale for brand
presence, that's the game changer. Thinking about
that visual oddity, though, what do you think
is the biggest practical barrier for businesses
really jumping in and adopting these AI avatars
widely right now? Speed. You know, honestly,
I still wrestle with prompt drift myself sometimes.
Even just getting text AI to consistently follow
instructions, it's not always perfect. That visual
slight oddity, it's really just temporary. It's
getting better so fast, it'll likely disappear
as a major concern soon. The real hurdle is probably
just mindset, accepting the current good enough
quality to get the speed and scale benefits now.
Yeah. OK, let's move up a level. Sometimes the
biggest bottleneck in a business isn't just doing
the work, it's getting unstuck on a really big,
tough decision. Strategy stuff. Yeah analysis
paralysis or just feeling alone with a major
choice Exactly, and that's where tool number
seven chat GPT voice mode comes in I actually
use this quite a bit think of it as a hands -free
coach voice mode. So you talk to it Yeah, put
in your earphones go for a walk clear your head
and just talk through the problem privately with
the AI it can act like a Like a business coach
a therapist sometimes a strategy helper and it's
available 24 7 whenever you're stuck But how
do you get real value out of that? Isn't it just
like chatting? You have to be structured about
it. The source lays out a really good five -step
method. First, set the rules. Tell the AI, OK,
I want you to challenge my assumptions. Act like
my mentor. Keep asking me probing questions.
Don't let it just agree with you. OK, set the
stage. What's next? Second, give context. Be
specific. Don't just say, my business isn't doing
well. Say, look, I have a small coffee shop in
this specific neighborhood. My marketing budget
is only $5 million VND per month. We aren't getting
enough new customers walking in the door. Real
details. Got it. Context is key. Step three.
Third, you have to answer its questions honestly.
Give it the real numbers, the real situation,
even if it feels a bit uncomfortable. The AI
needs data to help. Makes sense. Garbage in,
garbage out. Exactly. Fourth, get solutions.
Don't just let it talk theory. Ask for concrete
actions. Give me five specific low -cost marketing
tactics I could try right now. OK. Actionable
ideas. And the last step. Fifth, rank the options.
Once it gives you ideas, you work with it to
rank them based on your actual goals, your budget
constraints, your timeline. Which one gives the
best bang for the buck right now? So that structured
approach really elevates it from just a chat
bot to a genuine critical thinking partner. Absolutely.
It forces you to clarify your own thinking. That
kind of strategic depth leads perfectly into
tool number eight, precision .co. This one tackles
the huge problem most businesses have with data.
Oh, yeah. The data nightmare. Right. Three core
problems, usually. One, they don't even know
which numbers they should be looking at, the
key performance indicators or KPIs. Two, even
if they know the KPIs, they don't know what good
actually looks like for their specific industry
or size. Are my numbers okay? Terrible. Amazing.
And the third, maybe the biggest problem. Even
if they know a number is bad, they have no idea
how to fix it. What levers do I pull? Exactly.
And Precision aims to solve all three of those
problems basically without needing complex dashboards.
How does it do that? It's simple. According to
the source, Precision gives every leader just
two things every single morning at 8 a .m. First,
the handful of absolutely crucial KPIs that matter
right now. Second, and this is the key part,
one clear, specific action they can take today
to improve those numbers. One action. Not a 50
-page report analyzing everything. No dashboards,
no complex reports, just here's your most important
number and here's the single most impactful thing
you can do about it right now, clarity in action.
That's powerful, cutting through the noise. Okay,
so we've got strategic thinking covered, data
clarity covered. What about managing the actual
day -to -day complexity? The operations, the
admin, the stuff that bogs everyone down. For
that, we turn to tool number nine, fixer .ai.
Think of Fixer as your modern AI -powered chief
of staff. An AI chief of staff? What does that
entail? It's designed to handle things like your
calendar, communicating with vendors, doing follow
-ups on tasks, the kind of coordination work
that often falls on the founder or key managers.
How does it know how to do those things? Our
business has specific ways we handle vendors
or schedule meetings. That's the core of it.
Fixer is built to integrate and learn your SOPs,
your standard operating procedures. Our playbooks,
the manual... that define how we do things. Exactly.
Fixer is designed to become the institutional
memory of your company. If it knows your rules,
your processes, your policies, it can act on
your behalf following those rules. So how do
you set it up? How do you teach it? It's a process.
First, you upload all your playbooks, manuals,
SOPs, policy documents, everything that defines
how we do things here. Second, you give it access
to your inbox so it can see incoming requests
and tasks. Okay. Then it starts working. Each
week, you review a summary. It shows you all
the tasks it handled successfully based on the
SOPs. But critically, it also shows you the unrouted
tasks, the things it couldn't figure out from
the existing rule. Ah, the exceptions. Right.
And that's your teaching moment. You look at
those exceptions, clarify the rule, or create
a new one, and basically teach Fixer how to handle
it next time. So for example, if a customer email
is asking, what's your refund policy? Fixer finds
the refund policy SOP you uploaded. reads it,
and drafts a precise reply based exactly on your
company's official policy. It might present it
for your approval initially, but over time, it
handles more and more autonomously. Okay, tying
this together. What do you see as the greatest
potential impact, maybe long term, of having
an AI partner like Fixer that knows all your
procedures and can assist with strategic decisions
like chat GPT voice? The potential impact. Two
secs silence. Whoa! I mean, imagine scaling that.
Imagine applying your company's core logic consistently
across, I don't know, a billion different queries
or operational tasks or even strategic micro
decisions. The sheer scale and consistency, the
ceiling just kind of disappears, doesn't it?
Yeah. It provides that critical thinking support
24 -7, like you said with ChatGPT, but also ensures
that the execution follows the rules, follows
the strategy every single time. making the best
ideas surface faster and actually get implemented
correctly. Okay, we've covered thinking strategically,
executing efficiently, but now we have to communicate
that strategy effectively, both internally and
externally. That brings us to tool number 10,
gamma .app. Ah, gamma. This one's about visual
communication. Exactly. Gamma is designed to
turn ideas, words, even complex strategies into
really engaging visual content. We're talking
slides, documents, even simple web pages. And
the core idea behind it is super important. Humans
learn visually. We engage with pictures and structure,
not just walls of text. You nailed it. Think
about the classic Google Docs problem. Oh, I
know this one well. You spend weeks crafting
the perfect quarterly strategy document. Pour
your heart and soul into it. And then you present
it in a meeting by just... sharing the Google
Doc. And everyone's eye just glaze over. They're
bored, they're distracted, they scroll ahead.
It's painful because the content might be brilliant,
but the format kills engagement. Gamma fixes
that. That's the idea. It takes that same dense
text content and automatically converts it into
a visually appealing slide -by -slide presentation
with pictures, with structure. Something that
actually demands attention and keeps people focused.
How does it work? Do you need design skills?
Not really. You mainly use its generate function.
You give it a clear prompt, kind of like with
ChatGPT. for instance, make a presentation about
the five best benefits of morning exercise. Then
you add details. Make sure to include benefits
like better energy, improve mental health, and
better sleep quality. Use images that are bright
and positive. Gamma then builds the layout, finds
relevant graphics, and structures the slides
for you. And you can export it. Yeah. Export
as a PDF, PowerPoint, or even publish it directly
as a web page. Makes sharing super easy. OK.
That's communicating out. What about capturing
and sharing knowledge within the company, especially
the the founder's unique knowledge. Right. This
leads to tool 11, Buddy Pro AI. This tackles
a massive vulnerability in many companies. So
much valuable knowledge, experience, and philosophy
resides only inside the founder's head. Yeah,
the bus factor. What happens if the founder isn't
available? Exactly. Buddy Pro aims to solve this
by becoming your company's brain. A company brain.
What does that mean practically? It means anyone
on your team can ask Buddy Pro a question about
strategy, about company values, about how to
handle a specific situation and get the answer
that you, the founder, would give based on your
documented philosophy and past decisions. How
do you build this brain? Where does it get the
knowledge? It's an intentional process similar
in a way to fixer. You have to feed it. You upload
everything. Old emails, training materials, recorded
sales calls, internal documentation, your public
content like blog posts or podcasts. OK, dump
all the data in. But then there's a critical
second step. You explicitly organize and articulate
your core beliefs, your company philosophy, your
values. What really matters? How do you make
decisions? So it needs both the raw data and
the structured principles. Precisely. And then
Buddy Pro uses all that deep context to tailor
the answer. It considers who is asking the question,
what their role is, and provides the information
in a way that's relevant to them, but always
aligned with the core company brain. That sounds
incredibly powerful for scaling culture and consistent
decision making. It really is. Okay, final tool.
Number 12 is VOPI. This one's admittedly a bit
more technical. VOPI, what is it? It's what's
called a voice API. An API is just a way for
different software programs to talk to each other.
FOPPY specifically lets you build your own custom
AI voice applications. So not just using an off
-the -shelf tool like Atlas, but building something
specific. Exactly. It gives your AI an actual
phone number and the ability to have complex,
realistic phone conversations, which you program
it to do. The source mentioned a pretty wild
example. Something about Rolexes. Yeah, that
was fascinating. Someone built a FOPPY application
where the AI literally called up dozens of used
watch stores. No way. Yes. It automatically negotiated
prices for specific Rolex models, asking about
condition, trying to get a better deal, all based
on programmed logic. And then it logged all the
results, prices, store names, negotiation outcomes
neatly into a spreadsheet automatically. OK,
that's impressive, but maybe a bit niche. What's
a more common business use case? Think about
customer support calls. Yeah. Vapi could handle
the initial incoming call. Step one. Vapi answers,
understands the customer's problem using natural
language processing. Maybe they say, I need to
check my order status. OK, common request. Step
two, the AI checks the knowledge base or connects
to the order system and solves the easy problems
directly. OK, I see your order. It's scheduled
to arrive tomorrow. Problem solved, no human
needed. But what if it's complicated? Like, my
order arrived, but it's broken. Right. Step three,
if the AI can't solve it using its current knowledge,
it seamlessly routes the call. along with all
the context it already gathered, to the right
human agent. So the human doesn't have to ask
all the basic questions again. Exactly. But here's
the crucial fourth step. The AI listens to how
the human agent solves that complex problem.
It learns from that interaction. It updates its
own knowledge base. So next time a similar broken
order issue comes up, maybe the AI can handle
it or at least handle more of it, it continuously
improves, reducing the need for human intervention
over time. That self -improvement loop is key.
Okay, final probing question for this section.
Thinking about BuddyPro, that deep custom company
brain, beyond just sales and support Q &A, what
do you think is the most powerful, maybe transformative
long -term application for something like that?
Hmm, the most powerful application? I think it's
ensuring alignment, making sure that every decision
made Big or small, today, or five years from
now, genuinely aligns with the founder's original
vision, core strategy, and deeply held values,
even as the company scales massively. That's
true strategic coherence. Hashtag, tag, tag,
go, Shane Outro. Wow, okay, so we just burned
through 12 pretty powerful AI tools. And look,
it's easy to hear all that and just feel. overwhelmed.
Right. So many options. Where do you even start?
Absolutely. It can feel like you need to do everything
at once. But that's not the takeaway here. The
key lesson is really about culture. It's about
making AI part of how you operate step by step.
Success in this new era isn't going to happen
overnight by implementing 12 tools tomorrow.
It's about building momentum. So the action plan
we want you to take away is actually really simple
and immediate. Don't try to boil the ocean. Just
pick one. Pick just one tool from the list we
talked about today. Maybe it's granola for your
meetings. Maybe atlas for speeding up lead response.
Maybe gamma for making your presentations pop.
Whatever resonates most. This one. And then,
pull out your calendar right now or first thing
tomorrow and block out 90 minutes. Just 90 minutes
sometime this week dedicated purely to setting
up and trying out that one tool. Get a small
win. Feel the benefit. That first step is everything.
And here's a final thought to leave you with.
If you don't make a conscious decision, like
right now, today, to start becoming an AI -powered
company, then unfortunately, when we look ahead
three or four years, there's likely going to
be one clear winner in most markets. And it's
going to be the company that embraced this stuff,
the efficiency, the automation, the intelligence
early on. Don't wait for perfection. Don't wait
until everyone else is doing it. Start today.
Get that first tool implemented this week.