WEBVTT

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How do you even begin to lead when the, well,

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the unimaginable happens? I mean, think about

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events like Fukushima or Deepwater Horizon, Hurricane

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Katrina. They just tear apart our normal reality.

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What kind of leadership works then? Or... or

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what makes it just completely fail when the rule

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book is useless. That really is the million dollar

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question, isn't it? And that's what we're digging

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into today. Welcome to the deep dive. Where we

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try to make sense of complex stuff for you. Exactly.

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Today, we're diving into a really fascinating

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dissertation that looks right at leadership during

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these incredibly extreme crises. Right. And it's

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not just theory. This is based on a lot of firsthand

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accounts, isn't it? A huge amount. We're talking

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interviews with first responders, you know, people

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on the ground, government officials making impossible

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calls, even corporate leaders who face things

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they never ever expected. So our mission today

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for this deep dive is to pull out the really

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crucial stuff. What do you need to know about

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leading when everything goes sideways? We know

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you want the key insights. quickly and clearly.

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So we're cutting through all the academic layers

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to get to the heart of it. The main takeaway

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is maybe some surprising findings about navigating

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total chaos. OK, let's jump in. First off, what

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makes an event extreme? How is it different from

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just a, you know, a really bad crisis? That's

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a key distinction the research makes. So your

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standard crisis might threaten important goals,

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maybe within a company or something, but an extreme

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event. We're talking consequences of an intolerable

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magnitude. Think massive physical damage, deep

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psychological trauma, huge material loss, affecting

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enormous numbers of people. And tolerable magnitude.

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OK, so it just completely overwhelms our usual

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ways of coping. Totally overwhelms them. And

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the research also talks about an extreme context,

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which is slightly different. That's like a domino

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effect. Ah, like Japan in 2011. Exactly. The

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earthquake triggers the tsunami. The tsunami

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leads to the Fukushima nuclear crisis. one disaster

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cascading into another, making it exponentially

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harder. But for today, we're mostly zeroing in

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on leadership within those initial extreme crises

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and also those Black Swan events, the really

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unpredictable ones with massive fallout. Right.

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So when you're faced with something completely

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off the charts like that, what good is all the

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planning, all the drills, the protocols? That's

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a huge point. And the dissertation dives into

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this tension. You know, traditional readiness

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theory is all about planning everything out in

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advance. Defining roles, running drills. Right,

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all that. And the research drawing on folks like

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Quarantelli definitely says that groundwork is

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valuable. You need some kind of foundation. Okay,

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so it's not useless. No, not at all. But it has

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serious limits when you hit those truly extreme

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situations, the unknown unknowns, as they're

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sometimes called. You just can't write a procedure

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for something you literally cannot imagine happening.

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You can't have a checklist for the inconceivable.

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Precisely. So the research contrasts that with

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complexity theory, which suggests that instead

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of just rigid plans for scenario A or B, organizations

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need to build like an inherent capacity to absorb

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complexity, to be fundamentally adaptable. More

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like learning to navigate rather than just memorizing

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one map. That's a great way to put it. It's about

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building resilience, the ability to flex and

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respond to whatever comes, rather than just relying

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on plan A breaking. Work by Ashmoz, Dushan, and

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McDaniel supports this idea. Makes sense. And,

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you know, the dissertation briefly touches on

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that debate, too. Normal accident theory versus

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high reliability theory. Oh, yeah. Perot versus

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Wike and Sagan. Exactly. Are big accidents inevitable

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in complex systems or can really robust organizations

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prevent them? The research kind of suggests a

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middle ground. May perfect prevention is impossible,

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but you can significantly improve reliability.

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So planning helps, but it's not the whole picture.

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Adaptability is key. Crucial. especially when

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things go truly nonlinear. Okay, nonlinear. The

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dissertation mentions six key concepts that get

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all jumbled up in these events. What are they?

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Right, so the six big ones are felt emotions,

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the situational context, the actual crisis response,

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sense -making, like how people understand what's

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happening, decision -making, and of course, leadership

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itself. And the surprising thing is they don't

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happen in order, like step one, step two. Not

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at all. That's the key finding, really. Table

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9 in The Source shows this clearly. In extreme

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events, these things are all tangled up, influencing

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each other constantly and unpredictably. Forget

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neat sequences. So someone's intense fear might

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directly impact their ability to even figure

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out what's going on, which then affects their

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decision. Exactly. It's a dynamic, messy loop,

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not linear at all. OK, let's unpack those, starting

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with felt emotions. That sounds pretty intense.

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It really is. The research shows extreme events

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often trigger sheer panic and not just in frontline

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folks, leaders, too. Really? Leaders panic? Oh,

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yeah. Interviewees from Fukushima and Deepwater

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Horizon talked about it quite openly, moments

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of just overwhelming fear. Wow. So how did effective

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leaders deal with that, their own panic and their

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teams? They use specific strategies, things like

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shielding their team from external chaos and

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pressure. cultivating self -awareness, recognizing

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their own fear, maintaining situational awareness

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despite the chaos, and actively supporting their

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people. Kind of being the calm eye of the storm,

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but also protecting that space. Exactly. And

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then there's hopelessness. Hopelessness, even

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in leaders. Even in leaders. The dissertation

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gives examples, like one interviewee during a

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hurricane response feeling utterly hopeless.

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But it also highlights how leaders providing

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hope becomes critical. Like the presidential

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visit to Three Mile Island. That was mentioned.

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Yes. A symbolic act, but powerful. Giving people

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a reason to keep going when things look bleakest.

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Hope becomes a tangible tool. Hope as a tool.

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That's interesting. What about trust? That must

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be vital. Absolutely fundamental. Trust pops

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up everywhere. Victims trusting rescuers they've

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never met. A governor relying on people they

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knew personally. Maybe over official channels

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they didn't know as well. And leaders showing

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they're willing to face the danger too. Like

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volunteering for hazardous tasks that builds

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immense trust, right? We're in this together

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precisely the research even gets into Subliminal

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versus super liminal emotion. Okay. What does

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that mean? think of it like background anxiety

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versus foreground panic in a manageable crisis

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Maybe there's low -level stress subliminal, but

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as it gets extreme that fear can just surge forward

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super liminal and totally impaired thinking.

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Wow. And in the really deadly situations, things

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like death anxiety, awareness of your own mortality

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become real powerful factors. That's heavy stuff.

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OK, moving to situational context. What falls

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under that umbrella? It's pretty broad. It covers

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the specific technological problems, like equipment

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failures. It covers cooperation or lack thereof

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between different groups, the overall safety

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culture and conditions, support for workers,

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and of course just the sheer scale and intensity

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of the event itself. So Deepwater Horizon is

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a good example of the tech failures, safety barriers,

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training issues. A grim example, yes. Safety

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culture, fatigue. The barriers. And Fukushima

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shows that unique context where a natural disaster

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causes a complex technological one. Totally different

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challenges. And cooperation. How does that play

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out, especially at high levels? Vital. The research

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mentions challenges discussed even at the White

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House Situation Room level. Things like trying

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to match the speed of response to the speed of

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the disaster. Which must be incredibly hard.

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Incredibly. Also the importance of local control.

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empowering communities, and the careful role

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the US military plays internationally. And the

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needs change depending on the disaster type,

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right? Rescue versus survival. Exactly. Earthquakes

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often mean immediate rescue. Tsunamis can be

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about immediate survival against the water. And

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groups like the Red Cross become critical filling

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gaps. And the magnitude. You mentioned fathomable

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to unfathomable. Right. Deepwater Horizon, again,

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is maybe an example where the reality just went

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so far beyond what anyone had trained for or

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even conceived of, it became unfathomable. Which

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puts immense pressure on the actual crisis response.

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How do you respond to the unfathomable? Well,

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crisis response here means the actions people

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take and the thinking behind them. The dissertation

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brings up Setback management. Setback management.

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Yeah. Basically how things like internal fighting

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within an organization or being stuck with only

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one plan and it's the wrong plan can totally

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derail the response. Interviewees talked about

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this. In fighting during a disaster. Yes. It

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happens. And then there's enacting organizations.

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The idea that often in these moments people fall

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back on instinct and ingrained routines to make

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sense of things. That shapes their initial mental

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picture. And what did interviewees say was crucial

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for leaders doing the response? A recurring theme

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was being there, being physically present on

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the scene, and providing credible answers. Just

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showing up and giving reliable information was

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seen as incredibly important leadership. Being

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present, being credible seems basic, but maybe

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profound and chaos. OK, next. Sense making, making

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sense of the senseless. How does that work? Huh.

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Yeah, it's incredibly hard to study, especially

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across different disasters. But the research

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looked at things like commitment, identity, expectations.

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And found what? One key thing was a big difference

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between how people saw things during the crisis

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versus reflecting afterwards. Their understanding

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really shifted. That makes sense. Time gives

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perspective. Definitely. And factors influencing

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sense -making during the event included. Was

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the information plausible? Were initial reads

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positive or negative? How were people updating

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their understanding? The role of doubt, optimistic

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bias, even institutional norms shaped how people

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interpreted things. So many filters and biases

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trying to process incomplete chaotic information.

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Exactly. It's a constant struggle to build a

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coherent picture when the picture keeps changing.

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Which leads right into decision making under

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that pressure. And indecision is a huge factor

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here. The fear of making the wrong call with

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potentially horrific consequences can just paralyze

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leaders. Like the Fukushima evacuation zone delay

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mentioned in the research. That's cited as a

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potential example, yes. That fear of consequences.

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And while you obviously need facts, too much

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information overload can also make deciding harder.

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A real balancing act. And there's this constant

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tension. Do you follow the rules, the procedures,

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or do you adapt because the situation is totally

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outside the rules? Like interviewee R .W. said

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about Fukushima, needing to adapt beyond the

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manual. Precisely. And communication becomes

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absolutely critical. Getting decisions out clearly,

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managing expectations, making sure info flows

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between different agencies or levels of government.

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Interviewees stress this for Hurricane Sandy,

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for instance. Communication is always key, but

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here it's life or death. Absolutely. The research

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also flags other pitfalls. Anchoring on initial

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ideas, sticking with a bad plan, acting only

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on gut instinct, being inflexible. Hurricane

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Katrina's response gets mentioned here. And political

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bias sometimes creeping in, sadly noted in Fukushima,

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Katrina, and Sandy responses. Politics in a disaster.

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And interestingly, this idea of constructive

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defiance. Constructive defiance. Meaning what?

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Meaning sometimes leaders lower down. who have

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better immediate awareness might need to consciously

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disobey an order from higher up if that order

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is clearly harmful in the current reality. Wow.

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That takes guts, knowing when to break the rules

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for the right reason. Exactly. It's a heavy responsibility.

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Okay, finally, leadership itself. Does our normal

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understanding of leadership even apply here?

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It applies, but everything gets amplified and

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distorted, you know? The dissertation argues

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standard concepts take on new weight. Based on

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the interviews, a huge factor was simply inexperience.

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Did the leader have relevant experience or not?

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Experience matters most. It came up first, followed

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closely by personality and character, actual

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mastery the situation or skills needed, and again,

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trust. And the examples? Deepwater Horizon in

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Fukushima? Yeah, for Deepwater, observations

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pointed to the negative impact of those felt

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emotions we talked about, combined with inexperience,

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lack of mastery, and maybe just unawareness of

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how bad things were getting. For Fukushima...

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Again, felt emotions were huge, but also this

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need for leaders to be really perceptive, really

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tuned in, but without getting bogged down and

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micromanaging everything under pressure. A fine

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line to walk. A very fine line. And the research

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proposes this really interesting continuum of

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leadership styles based on severity. A continuum?

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How does that work? It suggests leadership needs

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to evolve. Maybe collaborative for routine stuff,

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more authoritarian for predictable emergencies,

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adaptive for surprises, non -linear when things

00:12:49.639 --> 00:12:52.120
are truly failing. And at the extreme end. It

00:12:52.120 --> 00:12:55.259
talks about warrior ethos or authentic leadership

00:12:55.259 --> 00:12:58.179
for the truly catastrophic scenarios. Table 15

00:12:58.179 --> 00:13:01.639
lays this out. The big takeaway is needing non

00:13:01.639 --> 00:13:04.580
-linear dynamic thinking. Embracing the chaos,

00:13:04.620 --> 00:13:07.840
almost. In a way, yes. Being able to function

00:13:07.840 --> 00:13:10.389
within the disorder, not just... Fight against

00:13:10.389 --> 00:13:13.070
it. Thinkers like Feresmond and Week have written

00:13:13.070 --> 00:13:15.730
about this. And theories like naturalistic decision

00:13:15.730 --> 00:13:17.850
-making and macrocognition are really relevant

00:13:17.850 --> 00:13:20.690
here, too, how people actually think and decide

00:13:20.690 --> 00:13:23.590
under pressure. So leadership isn't one style.

00:13:23.850 --> 00:13:26.649
It has to morph as the crisis deepens. That's

00:13:26.649 --> 00:13:28.690
the core idea, which leads to the integrated

00:13:28.690 --> 00:13:31.190
model. Right, the final piece. How does the model

00:13:31.190 --> 00:13:33.470
tie this all together? Basically, Table 16 presents

00:13:33.470 --> 00:13:35.909
this model that connects everything. the situation,

00:13:35.950 --> 00:13:37.750
the emotions, the sense -making, the decisions.

00:13:37.909 --> 00:13:39.710
Shows how different theories fit depending on

00:13:39.710 --> 00:13:41.769
where you are on those continuums. The crucial

00:13:41.769 --> 00:13:44.429
insight is alignment. You need to match your

00:13:44.429 --> 00:13:46.590
leadership approach to the reality of the situation

00:13:46.590 --> 00:13:50.230
as it evolves. A mismatch, like using a routine

00:13:50.230 --> 00:13:52.870
style and a catastrophe, is likely to end badly.

00:13:53.190 --> 00:13:57.570
Alignment. Got it. Wow. This has been a lot to

00:13:57.570 --> 00:13:59.750
take in, but really illuminating. It's heavy

00:13:59.750 --> 00:14:02.730
stuff. So boiling it down, leading through the

00:14:02.730 --> 00:14:05.639
truly unthinkable isn't about having the perfect

00:14:05.639 --> 00:14:09.519
plan. Because you won't. Right. Plans have limits.

00:14:09.700 --> 00:14:12.039
It's more about understanding the power of emotions,

00:14:12.259 --> 00:14:14.720
yours and others. Recognizing the situation is

00:14:14.720 --> 00:14:17.759
fluid, constantly changing, making decisions

00:14:17.759 --> 00:14:20.700
adaptively, without perfect information, and

00:14:20.700 --> 00:14:22.860
critically, shifting your own leadership style

00:14:22.860 --> 00:14:25.429
to match the chaos. You've nailed it. Emotions

00:14:25.429 --> 00:14:27.610
aren't side effects. They're central. Context

00:14:27.610 --> 00:14:30.129
isn't fixed. Adaptability isn't optional. It's

00:14:30.129 --> 00:14:32.389
essential. And leadership has to be dynamic,

00:14:32.389 --> 00:14:34.429
not static. You know, it really makes you wonder.

00:14:34.769 --> 00:14:36.789
These aren't just lessons for huge disasters,

00:14:36.789 --> 00:14:39.370
are they? Hmm. Probably not. I mean, think about

00:14:39.370 --> 00:14:42.009
major personal crises or massive disruptions

00:14:42.009 --> 00:14:44.769
at work. Things that just shatter your plans.

00:14:45.309 --> 00:14:48.029
Maybe the same principles apply. Finding that

00:14:48.029 --> 00:14:51.129
balance between preparing as best you can, but

00:14:51.129 --> 00:14:54.659
being ready to pivot to adapt. when reality throws

00:14:54.659 --> 00:14:57.279
you a curve ball. That's a really powerful thought

00:14:57.279 --> 00:15:00.220
for you, the listener, to take away. How does

00:15:00.220 --> 00:15:02.820
this apply closer to home? And yeah, we've only

00:15:02.820 --> 00:15:04.960
scratched the surface here today. There's more

00:15:04.960 --> 00:15:07.019
in the research about organizational structure,

00:15:07.500 --> 00:15:10.740
deeper dives into sense -making, maybe for another

00:15:10.740 --> 00:15:12.580
time. Definitely food for thought. Well, thank

00:15:12.580 --> 00:15:14.419
you for guiding us through this complex territory.

00:15:14.500 --> 00:15:16.559
My pleasure. It's important stuff. And to you,

00:15:16.720 --> 00:15:19.159
listening in what stood out most, what's the

00:15:19.159 --> 00:15:21.200
one insight you'll carry with you from this deep

00:15:21.200 --> 00:15:23.179
dive worth reflecting on for sure?
