WEBVTT

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Hey, what's up, Toby? We made it to another Friday.

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Indeed. Good to see you. Yeah, absolutely. Today

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I want to talk about what we were struggling

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on right before this thing, right before we kicked

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this off. The pain and suffering of simple collaboration

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in the modern world. Yeah. So we, Toby and I,

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we've started a list because, you know, for the

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process step podcast, we should actually probably

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follow a list, which embarrassingly enough we

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have not, we have had one list item which is

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record a podcast once a week that's been successful

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we're trying to it's a great way to get started

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okay our emissions were low one recording a week

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god knows what it's going to be yeah well and

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it proved it proved that we were both committed

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that's right and so but we've been adding a list

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and what's interesting is we ran into something

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that you don't run into in knowledge work a lot

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which is the frustration of technology IE logins,

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IE emails, IE whatever. And so that's today's,

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that's today's process topic of the day. I'll

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tell you, let me step back and I'll, I want to

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explain for list. There's the experience that

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I just went through, which is Chris, you said,

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Hey, come join me in Wix. We'll take a few minutes

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and set up our profiles. Wix is the platform

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for the website. Yep. And like a lot of folks,

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I use a password manager. So I go to login. Nope,

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that's not your password. It's not your password.

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Okay. So I hit reset. Wix in particular, and

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they're not unique in this. I've just given them

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my email and I give them the password for my

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password manager and it says one of these is

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incorrect. Oh yeah. So what S is, would you like

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to reset your password? So I hit the button yes

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and I go over to my email. Chris, I sat here

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staring at you, kind of dumb, dumb, stunned look

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on my face, hitting refresh my email. Well, I

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go back to the Wix browser and what it says is,

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it didn't automatically send it given the email

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address I'd already provided. It said, give us

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your email address. That was the screen it took

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me to. Yeah. So here's a system issue that's

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super common, right? Go to log in. We've given

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it an email address that's associated with us.

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But then when we ask for it to resend a password,

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to reset it, it asks us to resubmit the email.

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Yep. Clearly, it processed that. That's a friction

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to adoption issue, I think. Oh, for sure. 100%.

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I'm sure it's on everybody's bug list, but it

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goes way down the list, because it's not a pain

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that causes people to believe. Well, what's interesting

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about this is just in knowledge work in general,

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this is probably the most simple and most complicated.

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Piece of thing that we do which is just logging

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in and yet we just assume that we're out there

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doing our work Magically working away on stuff.

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That's significantly more complex significantly

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significantly more mentally intensive And we're

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like, oh it's got it and they'll be fine. They'll

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be fine. They've got it. It's true Just hit reset.

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It's like the new guy hazing. It's out on SharePoint.

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It's out on Google Drive. Just go find it. But

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to your point, the irony is that when tools don't

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do what they're supposed to do, and I had a couple

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levels of failure, the WIC site didn't do what

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I expected it to do. And then my password manager

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wasn't capturing the new password properly, so

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I had to manually go through and delete it. All

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of a sudden, the purpose, which was to go update

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the profiles, you're not going to take three

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minutes to do, we spent 20 minutes simply because

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the tools weren't behaving the way that intuitively

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we expect modern tools to work. And so I started

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laughing when you're like, this is our topic

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this week. Because it is, it's universal, you

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know? Well, and so when we talk about collaboration

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tools come join us team join a zoom and in your

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other browser Open up a shared document. Yep.

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We have two pregnant assumptions that people

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can both attend the meeting. Yep And then we've

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set up a shared document properly for them to

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access. Yeah And and to your point most of the

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time we don't even think about these things Well,

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and the thing is is like when it works, it's

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fine Right when it doesn't work, right and like

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and this says this is a known system. It's a

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known. It's a known access pattern Right? And

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what's interesting to me is like, I kind of was

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over here chuckling because I'm, you know, I'm

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the administrator. I'm logged in just fine. So

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it's easy for me to laugh. It's easy for me to

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laugh at other people. It's totally fine. But

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what struck me is that so much of our work is

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not done in the open like that. And so much of

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those little micro frustrations around not just

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logins but an excel spreadsheet or trying to

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trying to figure out what your boss wants they

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just end up being so much more nebulous and so

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much harder and yet we get caught up on just

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such like we just get stuck Like as knowledge

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workers we just get stuck all the time And we

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can't we can't put on a sad face or a mad face

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or any we can only put on a happy linkedin face

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That says it's always good Um, well, look at

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look at me. We're hiring like that's the only

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face that you can put on But but yet like our

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work is really hard and we don't Since oftentimes

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we're not working together. We're working around

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each other you know, like I'm a little I'm a

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little envious to my dad, he did he did manual

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construction forever. And there's something about

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working together and doing something manual and

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lifting something and pushing stuff around and

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building stuff and like, it's a different it's

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a different it's like we've lost connection because

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we've lost the process of physical work. Chris,

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I love that. Contrast by And I've talked about

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it over the last year. I've stepped outside of

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my traditional management consulting world, so

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technology heavy and facilitation. And I've been

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doing project management in the construction

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world as an owner's rep, which just means I work

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for a very busy executive. And they said, I care

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about three things. I want you to go handle the

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rest of the decisions and ask questions with

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myself and team so that we can do our daily jobs

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while we get this building renovated. And the

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point that you just made about your dad is so

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true It's not a question whether the two by fours

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are available for use on site that day. It's

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abundantly clear There is not and then the other

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question is do we have the guys with hammers

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to? Turn the two by fours into framing and the

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answer is either there with their equipment or

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they are not But it's not like I can't seem to

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access the stack of two by fours I can't access

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the acoustic styles to finish out the drop ceiling.

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It is a different world. And all of that dialogue

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is more about the logistics of, can you grab

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the other end of that for me? Or, hey, can you

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cut this down so I don't have to get up and down

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off the ladder? That's not the world you and

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I live in. Yeah, no, it's not. Right? No, I joke

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with my dad. I'm like, let me bring over my typing

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fingers and help you. with your yard wood clay.

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I know. Check these out. These are amazing. It

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is. Look at the calluses on these fingertips.

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What do you want me to do? I'll punch my way

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through that board. The last time I got calluses

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on my fingers is probably from playing video

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games. And that's been a while, but it's crazy.

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The other element that this brings up is that

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You and I got on our call this scheduled time

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to do a recording. Yep. And we thought we were

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going to digress for just a brief second or a

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couple seconds of update. Yep. And it became

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this trail that then became an access management

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problem. Yep. And our core focus was recording

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an episode today. Yeah, totally. And I think

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that just encapsulates so much what collaboration

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looks like. Yeah. If you take a document so far

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and say, Toby, can you give me a peer review,

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then either I have enough context to do it or

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I don't. But those two things can happen asynchronously.

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But if it's Toby, can you give me a peer review

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as I draft an article, then everything's pretty

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messy at best. It can't be editing what you're

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crafting on the fly. And that's a little bit

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of the dysfunction in modern collaboration. Yeah,

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it makes me think of, you know, demos that have

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gone bad. You know what I mean? Like where it's

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basically like the house of cards and which like

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and and like it just I've just been thinking

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in my mind I've been thinking like have I had

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any of those times where it was like one of those

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things where you like you come in and you're

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like sweating bullets, but you just make it at

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the finish line and you're like Trying to act

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cool as a cucumber. But in reality, you're like

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the whole thing's just a total shit show It's

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so fragile. Yeah. Happy path. Don't look over

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there. Nothing to see here. Nothing to see here.

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That's right. I did see. I did see. I did see

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that the I saw an article on, you know, on the

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the original iPhone demo. And the only reason

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it worked is because it was so ridiculously scripted.

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Like every single button push was was to the

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button rather to the point because it was just

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that Unstable at that point It's talking about

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changing expectations. I Remember getting software

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pitched to me when I was doing IT strategy in

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the late 90s And it was quite literally There

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wasn't even a touchscreen at this point, right?

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So that's mouse clicks through a PowerPoint Where

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they've made that object in the PowerPoint a

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hyperlink to the next slide. Okay, that's kind

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of cool, but yeah, right Required zero code.

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It's total vapor there. Yep, because it's all

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in it was all in PowerPoint. That's fine But

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you know whether it's that or whether it's the

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iPhone. Yeah Well, which has gone on to work

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Incredibly well for billions of people. I don't

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even know actual subscriber base hundreds of

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millions And I think there's something that you've

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lost in the permissioning. And by that permissioning,

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I mean like giving each other the grace not be

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perfect on day one. And so, yeah, our first goal

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was you and I commit to getting together and

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recording something. And we don't care what the

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feedback is or whether people enjoy it, but we

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recorded something. The other funny thing about

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just us trying to kick off new process is that

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it's just messy every single time. Like, I can't

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think of, you know, I can't think of an example,

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a single process that basically has gone on without

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a hitch. That's not like a micro change. Right.

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So like I've been thinking about, you know, like

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a new PMO organization comes in and they try

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to dramatically change everything. And it's just

00:11:59.149 --> 00:12:02.429
fits and starts and frustrations and annoyances.

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But then eventually it eventually it just kind

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of lands and I just feel like what's so funny

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about this in the whole like just in considering

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process debt is that this is like a little microcosm

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of just the difficulty of just a simple change

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where it's like look we just we just want an

00:12:24.629 --> 00:12:27.269
agenda when we come on we're gonna do some things

00:12:27.269 --> 00:12:30.350
we're gonna go and check out check our you know

00:12:30.350 --> 00:12:35.120
our tens of Tens of subs followers on process

00:12:35.120 --> 00:12:37.519
that on our process that page. We're gonna go

00:12:37.519 --> 00:12:40.620
through all that stuff But even that even that

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little shift it just takes significantly more

00:12:44.960 --> 00:12:49.200
effort than we would expect and As long as we're

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consistent The impact will be significantly better

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because we will be shooting at better targets

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Like it's it's this really funny thing. We're

00:12:58.220 --> 00:13:01.299
like we as humans we want to just kind of ignore

00:13:01.299 --> 00:13:03.789
that We want to just ignore reality. I think

00:13:03.789 --> 00:13:10.070
a lot of times And I think too The element is

00:13:10.070 --> 00:13:13.009
like once I've moved past the frustration I can

00:13:13.009 --> 00:13:16.669
now log in Yeah, it seems like we often make

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the assumption everybody can log them. Yeah Right,

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or I know that I take a left at the old barn.

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Yeah, really everybody knows we take a left at

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the old barn and Then sometimes the directions

00:13:29.250 --> 00:13:31.549
aren't as useful And I think in the modern world,

00:13:31.750 --> 00:13:34.190
we're still saying, we'll go down to where the

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Jones's place used to be 20 years ago and take

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a left. That's how our dad directions, you know,

00:13:40.490 --> 00:13:42.570
remember the old where the old fishing hole was,

00:13:42.570 --> 00:13:45.389
but now it's paved over. Go there and then take

00:13:45.389 --> 00:13:48.769
a right hand turn and go quarter mile. I feel

00:13:48.769 --> 00:13:51.389
like we're still doing that to each other, but

00:13:51.389 --> 00:13:53.009
inadvertently. And if you're doing it as our

00:13:53.009 --> 00:13:56.840
processes change. What's interesting is. was

00:13:56.840 --> 00:13:58.960
we were trying to hand off a piece of work a

00:13:58.960 --> 00:14:01.799
piece of collective work where like it was literally

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as simple as like a single row for each one of

00:14:04.759 --> 00:14:08.860
us and it was like struggle bus city oh my gosh

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man it's so true i will say for our listeners

00:14:13.399 --> 00:14:21.279
success i'm logged in now properly you know and

00:14:21.279 --> 00:14:27.000
struggle bus city brother 100 100 so No, but

00:14:27.000 --> 00:14:31.559
I think that the call out around how we navigate

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change, but also the changes that we ourselves

00:14:35.340 --> 00:14:37.419
have navigated, there's also the implication

00:14:37.419 --> 00:14:40.740
that others are only coming to that. Yeah. Yeah.

00:14:41.000 --> 00:14:43.659
And it's not necessarily a net new employee or

00:14:43.659 --> 00:14:46.320
collaborator. It's just that it might be a very

00:14:46.320 --> 00:14:48.899
familiar motion for us, but for somebody else,

00:14:49.080 --> 00:14:51.129
it can be their first or second. through that

00:14:51.129 --> 00:14:53.570
motion. What's it's it's been funny because you

00:14:53.570 --> 00:14:55.129
know we've talked about this a couple times or

00:14:55.129 --> 00:15:00.289
we like you know a magic button we're doing stand

00:15:00.289 --> 00:15:04.250
-ups like three days a week we have an SOP you

00:15:04.250 --> 00:15:06.129
literally go to basically what's like a word

00:15:06.129 --> 00:15:10.169
doc and you follow it step by step And what's

00:15:10.169 --> 00:15:13.230
interesting is like it took a while. It's taken

00:15:13.230 --> 00:15:15.909
a while to kind of get people adjusted to it

00:15:15.909 --> 00:15:17.769
because what we want to do is we always want

00:15:17.769 --> 00:15:19.789
to go to homeostasis, right? Which is I want

00:15:19.789 --> 00:15:22.289
to go into a meeting. I want to stare at a screen.

00:15:22.490 --> 00:15:25.450
I want to I want to talk and I want to I want

00:15:25.450 --> 00:15:27.429
to in my head complain about the other people

00:15:27.429 --> 00:15:33.470
talking. Maybe that's just me. But but but we

00:15:33.470 --> 00:15:35.070
want to go into those meetings and we and we

00:15:35.070 --> 00:15:37.169
want them to kind of happen. But we don't realize

00:15:37.169 --> 00:15:40.100
that like. Our world is so complex, you can't

00:15:40.100 --> 00:15:43.100
just have a meeting with a single screen. Like

00:15:43.100 --> 00:15:45.879
you just can't. I mean, you can, but it will

00:15:45.879 --> 00:15:48.080
be an ineffective meeting that doesn't serve

00:15:48.080 --> 00:15:54.100
the greater purpose of the whole. It's interesting,

00:15:54.360 --> 00:15:57.559
Chris, because if we go to the physical world,

00:15:57.740 --> 00:16:02.179
the non -online meeting world, I feel the same

00:16:02.179 --> 00:16:06.889
way. I expect people to bring a notepad and pen,

00:16:06.929 --> 00:16:09.730
or I expect them to bring a laptop to take notes.

00:16:10.809 --> 00:16:14.289
I don't mind traditionally that if a notebook

00:16:14.289 --> 00:16:17.490
and pad they're doodling, that's how some people

00:16:17.490 --> 00:16:20.149
process, but when they bring their laptop, I

00:16:20.149 --> 00:16:23.110
don't know if they're on task. I don't know if

00:16:23.110 --> 00:16:27.470
they're watching cat videos or replying to email

00:16:27.470 --> 00:16:29.889
or just deleting all the emails I've sent them

00:16:29.889 --> 00:16:32.389
asking for follow -ups. Any of those things can

00:16:32.389 --> 00:16:36.700
be equally true. And so, this new world, having

00:16:36.700 --> 00:16:39.639
the SOPs is one way to keep us on the same page.

00:16:39.659 --> 00:16:45.000
Yeah. Yeah. Working with people. Yeah. Do you

00:16:45.000 --> 00:16:47.200
think we're going to be better off when we're

00:16:47.200 --> 00:16:49.299
the last person working with all the AI bots?

00:16:51.000 --> 00:16:52.779
Maybe not the last guys. Is it going to be a

00:16:52.779 --> 00:16:57.379
beautiful experience? AI will save the world.

00:16:57.960 --> 00:17:03.360
I'm not really sure. I'm not so... I mean...

00:17:03.389 --> 00:17:06.049
AI is great. It's a great personal assistant,

00:17:06.990 --> 00:17:09.150
which maybe we maybe we should talk about. Like

00:17:09.150 --> 00:17:11.589
I was just thinking about TVs, right? And how

00:17:11.589 --> 00:17:13.509
everybody's like, oh, my gosh, TV. Like, oh,

00:17:13.509 --> 00:17:16.509
even before that, the radio was going to just

00:17:16.509 --> 00:17:18.609
say like it was going to save the world or kill

00:17:18.609 --> 00:17:21.890
the world or whatever. Before that, I think the

00:17:21.890 --> 00:17:24.990
smoke signals. Yeah, I mean, totally. Or maybe

00:17:24.990 --> 00:17:29.470
the telegraph, I guess. But like. it's a new

00:17:29.470 --> 00:17:31.990
technology and we will leverage it and figure

00:17:31.990 --> 00:17:35.670
it out and probably have new jobs that come out

00:17:35.670 --> 00:17:40.230
of it. Truly, I think that's, I can't wait to

00:17:40.230 --> 00:17:44.690
offload all the things that I forget to my AI

00:17:44.690 --> 00:17:46.769
assistant. Oh, for sure. That then remembers

00:17:46.769 --> 00:17:49.809
and does them, like dishes and that's what I

00:17:49.809 --> 00:17:53.509
want my AI assistant to do. Load and unload the

00:17:53.509 --> 00:17:57.269
dishwasher. Sweep the house, grab dirty clothes,

00:17:57.509 --> 00:17:59.269
load and unload those. I don't think we're there

00:17:59.269 --> 00:18:04.309
yet. No. Those are the tasks. I did have a, this

00:18:04.309 --> 00:18:08.150
will be our parting shot here. I did have this

00:18:08.150 --> 00:18:12.569
thought around like how long it takes to do the

00:18:12.569 --> 00:18:15.450
dishes. Yeah. Right. Like have you ever done

00:18:15.450 --> 00:18:17.970
that where you time it with your kid and it takes

00:18:17.970 --> 00:18:20.650
like a total of like three minutes and 30 seconds?

00:18:21.369 --> 00:18:24.670
and like the amount of complaining even internally

00:18:24.670 --> 00:18:28.569
or with your kid or whoever takes a good like

00:18:28.569 --> 00:18:30.910
45 minutes and you're like why don't we just

00:18:30.910 --> 00:18:33.490
do the thing like we are like it kind of goes

00:18:33.490 --> 00:18:37.650
back to that like we we love homeostasis like

00:18:37.650 --> 00:18:40.569
we we we love to sit in the mud like we really

00:18:40.569 --> 00:18:44.950
do it and wallow correct i know correct no all

00:18:44.950 --> 00:18:48.410
righty man well we made another wake it is and

00:18:48.410 --> 00:18:50.730
we're all logged in all right we'll catch yeah

00:18:50.859 --> 00:18:53.160
We'll catch you next week. Thanks, man.
