WEBVTT

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What's up, Toby? Hey, man. Happy Friday. No,

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we made it more week. Another week. We're getting

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close to a year. I know. Can you imagine that?

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Episode 51. I love it. Pretty exciting. 51. Let's

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go. What's on your mind? Today's topic. Have

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you ever been in a corporation where your colleagues

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or maybe you have said, you know what we need?

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We need more communication. Actually, hold on.

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Let me stop there. A better question is, have

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you ever been in a group where that has not been

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a topic of conversation? Yeah. Has anybody ever

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asked me to not communicate or to communicate

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less? I've been asked to hold my opinions or

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keep them to multiple. I've been asked to think

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before I speak. Some of these were younger career

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versions. Oh, you know, you know, Chris, it's

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it's funny though, because usually when we have

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a communication problem, we think it's a lack

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of communication. Yes. Right. So it's usually

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an ask for more. Correct. There's a question

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behind your question, which is always what I

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love digging into. Well, what brought this to

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mind this week? It sounds like there's something

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kind of I mean, I don't know if it was this week,

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but I just I've been I've been trying, you know,

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we talk a lot about meetings. Maybe I've got

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a maybe we've got a problem with meetings, but

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I was I was in and I was, you know, we had an

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all hands or whatever and we were, you know,

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talking and it, this topic just seems to come

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up. And I don't, I think what's interesting about

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this is it's an under something underlying is

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broken. Yeah. And, but the response is more meetings

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that are structured in the same way that aren't

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necessarily giving the quote -unquote communication

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that the people are expecting. So it's not even

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that they need more communications, it's that

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they don't understand what they are hearing.

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Yeah, yeah. And they can't make sense of it.

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Like you can't just raise your hand and say,

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you know what, I've been here for 15 years and

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I actually don't know where I fit in this org

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anymore. Like you can't, you can't. Maybe that's

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the honest conversation a lot of people need

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to have. I think that's probably really true.

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I've been sitting in a meeting for a year and

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I don't know why. Or we talk about things that

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don't seem to have anything to do with creating

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value for our customers. Why are we talking about

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this? But those are impolite things to say. And

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also they can be career limiting, right? My favorite

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is when you have that, like that coworker that

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just is not afraid or is unaware of their career

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and limited questions. And it's like, Oh, get

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your popcorn. Johnny's going to play something.

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In the bullpen. Here they come. Here it goes.

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Yeah. You know, Chris, I think that this idea

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of for all of the written messaging and all of

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the discussions and conversations. We often fail

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to provide the most basic context to let people

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kind of land in a discussion. So I go back and

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I know you and I've talked about it a lot probably

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on this podcast too, but it begins with what

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is the purpose of a meeting? And then you remind

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people even while we're there and the further

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people are from the day -to -day activities of

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that group or that purpose. It's really hard

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to fly in to your fifth meeting in a day and

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remember what the hell the agenda is about. And

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we do that to our decision makers all the time.

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So why did they make such bad decisions? Well,

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they tried to make a decision based on what we

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presented them with. Well, what's interesting

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is like, I think when people want communication,

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it's like, look, where do I fit? Where are we

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headed? Right. How do we align? And the reality

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is like, if The communication is meeting the

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audience, which I think sometimes is hard, right?

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Nothing's been more frustrating in my career

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when I'm Building this PowerPoint and I think

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you know, like there's you know There's been

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a couple times where I build like this kind of

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snarky funny a little bit Sarcastic PowerPoint

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and my boss has been who's your audience and

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I'm like executives and then I'm like, well,

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that's just dumb like that's not gonna land well

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like But, but, but I think the same is true,

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like for us, like sometimes we, we aren't, we

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are too afraid to, or we don't slow down enough

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because what we're asking for is if what I heard,

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right? So when you're saying communication, it's

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like, if what I heard could align with what I'm

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doing for 40 plus hours a week, that I wouldn't

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need any communication. You wouldn't actually

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even really need any meetings. Truly. I think

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too, so many stakeholders, you may be in the

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middle of a project or your functional area,

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the work that you do has a scope, but people

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that ask for more communication have a different

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purpose. They're trying to translate from your

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outcome to how they're impacted by the work you're

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doing. But we don't always, we have a hard time

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communicating about communicating. The other

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reason why I thought of this is I just finished

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a book on, forget what it was on. It was on regret.

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And it talked about no regrets. And so it talks

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about tattoos and people have no regrets. And

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then this guy did this world regret. survey where

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he basically asked people. And people would say

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the same thing, but the underlying motivation

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of why they did the same thing is completely

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different, right? One might be a missed opportunity

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and it wasn't courageous, right? Whereas the

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other one, you know, literally same decision,

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but it wasn't necessarily courageous. It was

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just more about, you know, I chose security,

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right? Because that was more important. And so

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it just made me think about this. And I think

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part of it was I was reading the book on regret,

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and then the next day I have a meeting, and people

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in the meeting are asking for something that

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they're not really going to get if you just do

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more, right? More emails doesn't actually make

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us... better It's true I I think For those people

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that are still foolish enough to be engaged in

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social media and I count myself among them you

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know, there's there'll be a series of memes that

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come across and then and we all know that the

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algorithm is dialed so that whatever is is You

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know capturing your attention. It's gonna flood

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you with more of that. Yeah And so of late, you

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know, there's certainly been things about about

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just healthier living, but also, you know, better

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being in a better mind space. Yep. And one of

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the memes that keeps coming up is this idea of

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like, happy people do less, but they do it more

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effectively. Right. They lean into a smaller

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set of things and get very focused instead of

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trying to truck all over God's green earth and

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do seven hundred. And I feel like to your point

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in 40 hours, it could either feel like I have

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nothing to do because I did one. Or it could

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be, oh my God, I've got 70 ,000 things to do.

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Truthfully, I think my sweet spot is about a

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dozen tasks a day at one material thing. Because

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it gives me enough to feel like I have to be

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on point and track through things. I want to

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be able to lean into one juicy thing and that's

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the thing I take away for the day. Yeah. You

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know, give or take, right? It varies. But, and,

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and so I think when we were being asked for more

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communication, a lot of times somebody's only

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told us they've repeated the message poorly.

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I don't know how many times that happens. Like

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the kids game telephone, telephone, where you

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whisper and the message comes around and it's

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so wrong. But I feel like that's adulting writ

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large. It's all story poems and versions of telephone

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telephone. Yeah, no, for sure. And I think where

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this is important is oftentimes the broken process

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is so far away from our awareness that we don't

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even actually know what to ask. So other things

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that people ask is, we need better tools. It's

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like, do you really? Or do you need people to,

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do you need to be more aligned? Corporately or

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from a department standpoint like we're working

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too many hours Right or we don't have enough

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resources Like those are all things where it's

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like what what what part of the process is broken

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and I guarantee you that something's broken Yeah,

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and so Did we talk about mine? We talked a little

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bit about vibe coping vibe coding a couple. Yeah,

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one of the things that I built and I On that

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yeah one of things that I built that I want to

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publish and I need to figure out how to publish

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it and not Cost myself a bunch of money because

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it does use AI which you know sure it's pennies,

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but like if this thing's takes off I don't want

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to have you know yeah, you know all sorts of

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stuff, but but basically it's out It's the five

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wise But it's five wise for teams right so And

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so like this again is like okay Why do we need

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more communication? Right? So the way that this

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works is like you would basically, you would

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enter a room, right? And that in that room, you

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would give everybody the room key and they would

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basically answer that question. Well, why, right?

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And so you have everybody in your team, like

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you got 17. Well, why do we need more communication?

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And you get five, you get, you know, however

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many people on your team respond to that. The

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AI actually takes all of those responses, asks

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three more questions. the team gets to pick the

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next question and you ask that and you figure

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out five times. Because I think so often we think

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we're doing work because we have to do what is

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socially acceptable, but we actually don't really

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know why I think a lot. Boy, that's true. We

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want, we want a sense of purpose. Yeah, for sure.

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I think we're so true. And so what can be a bigger

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grind than performing tasks that lack purpose?

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We don't understand the why behind. all this

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effort. Chris, what a great way to charter a

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project. When you first pull a group of stakeholders

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together to talk about embarking on some effort,

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the frustration maybe felt in little ways across

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several people, but it doesn't feel material

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enough to come together and invest all this time

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because we're only seeing a little piece of it.

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You raised a really interesting question about

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How do we bring people together for shared perspective?

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And what is that necessary? Is it when we begin?

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Is it every time we meet? Yeah. And really, really

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the point of this podcast is not really, it's

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not like, you know, go and change the world,

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right? This is really like, figure out the why.

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Like dig deep, dig below the patent safe response.

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and really think why. And I think, because I've

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thought a lot about the word communication, and

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I think it's like, look, I'm not aligned is really

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ultimately what it's saying, or I'm not sure

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if I'm aligned. And so, and how do we align as

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an org to the corporate goal? Because no one

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wants to be like this person that's out in left

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field trying to figure out what's going on, playing

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the wrong, you know. they're playing baseball

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and everybody else is playing soccer. Like no

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one wants to do that, but I think sometimes work

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feels that way. And so our response, and really

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the politically safe thing to say is we need

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more communication, right? But you're going to

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get the same communication in the same way, unless

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management changes it. And so then you continue

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to ask, we need more communication. And then

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it's this cycle that basically no one's actually

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being fulfilled. Right. Yeah. Yeah. And everybody

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is still frustrated. Oh, yeah. So I love this

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thought about how we interrupt, you know, the

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question. Sometimes it's also the question behind

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the question. So somebody says they make it a

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statement. We need to increase the communication

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or I need more frequency or more detail. But

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instead of just complying and guessing at what

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they need, I don't know that. My experience has

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always been that people have sought clarity about

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what's missing before they just start adding

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to the pile. So meetings go from once a week

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to twice a week, but we don't understand what

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the focusing gap was. So your Y focus is a really

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great call out here. It's just until we can read

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minds and stop pretending that we do. We're gonna

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have these these missing elements. So yeah, it's

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interesting like I think I think the other thing

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that I've been thinking about is like productivity

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like productivity shows up in my app all day

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every day And I've just I've been thinking about

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that. Like does it really matter? And what I

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mean by that is like, okay, I Can do more tasks

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in a thing, but if those tasks aren't aligned

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if they aren't solving a problem in the market

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then what is the point of doing more of those

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menial tasks that basically make me feel like

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I'm doing work? Yeah. Does it matter if you did

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700 things today? It didn't matter to you or

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that you did one thing that mattered? Correct.

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And I think, you know, I don't know if it's COVID

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or if it's the fact that we've lost our ability

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to focus. But we have replaced lots of little

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non like non repeatable tasks with something

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that can be kissed consistent and known. And

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I don't I don't have the solution to that. I

00:15:17.700 --> 00:15:21.840
just I mean, I mean, well, oh, shoot. I know.

00:15:22.159 --> 00:15:24.159
Oh, I guess. I mean, if you're a manager and

00:15:24.159 --> 00:15:25.860
you have some sort of authority, you can run

00:15:25.860 --> 00:15:32.809
your meetings. Yeah. Right. I would say leadership

00:15:32.809 --> 00:15:36.669
is situational, right? And so if you're convening

00:15:36.669 --> 00:15:38.309
people, it's not just an opportunity. I think

00:15:38.309 --> 00:15:43.110
it's an obligation to tell them why they're there

00:15:43.110 --> 00:15:46.850
and what the intention is and what the desired

00:15:46.850 --> 00:15:49.269
outcome is. Have you ever, random thought, have

00:15:49.269 --> 00:15:53.769
you ever gone to a Toastmasters meeting? I have

00:15:53.769 --> 00:15:56.750
not. I was in Toastmasters for probably two or

00:15:56.750 --> 00:16:01.029
three years and I've been in a couple other other

00:16:01.029 --> 00:16:04.289
organizations that are similar, that are business

00:16:04.289 --> 00:16:08.190
focused. Yeah. But it's very interesting in that

00:16:08.190 --> 00:16:13.389
like they have the same repetitive, boring meeting

00:16:13.389 --> 00:16:16.389
notes, right? It's like, Hey, can someone read

00:16:16.389 --> 00:16:18.889
the mission? And you're just like our mission

00:16:18.889 --> 00:16:21.169
and it's on the paper and you read what the paper

00:16:21.169 --> 00:16:23.509
says. And then you're like, this is this person,

00:16:23.669 --> 00:16:28.610
this person's doing this role. And they're it's

00:16:30.360 --> 00:16:33.419
I'm kind of stumbling here, but when I've been

00:16:33.419 --> 00:16:38.320
in those meetings, there is this sense of calm

00:16:38.320 --> 00:16:42.860
in knowing that every single time it's going

00:16:42.860 --> 00:16:45.279
to be the same. The speakers might be different,

00:16:45.840 --> 00:16:48.960
right? You're still going to have the certain,

00:16:49.220 --> 00:16:50.860
you know, what's funny about Toastmasters is

00:16:50.860 --> 00:16:53.659
they'll count your ahs and ums and all of your

00:16:53.659 --> 00:16:57.019
little things, you know, and it's funny. I thought

00:16:57.019 --> 00:16:58.799
I was such a better speaker. And they're like,

00:16:58.799 --> 00:17:03.299
Chris, you said 24 times in five minutes. And

00:17:03.299 --> 00:17:07.680
you're like, oh, man, that stinks. But again,

00:17:07.859 --> 00:17:10.440
it's really all about the practice and getting

00:17:10.440 --> 00:17:15.200
better at speaking. And I think in business,

00:17:15.259 --> 00:17:17.460
if you have the authority to make the changes

00:17:17.460 --> 00:17:21.079
to the meetings, run the meetings. Run them well.

00:17:22.700 --> 00:17:24.559
Most of them are consistent. Make sure that everybody

00:17:24.559 --> 00:17:28.630
knows why you're doing the meeting. And make

00:17:28.630 --> 00:17:30.609
sure that that Y makes sense to the people that

00:17:30.609 --> 00:17:33.569
are attending. Because if it doesn't, then people

00:17:33.569 --> 00:17:36.609
ask for more communication. You will have more

00:17:36.609 --> 00:17:38.450
distracted me's. The other thing that I've noticed,

00:17:38.569 --> 00:17:41.529
I don't know if you've seen this, but if you

00:17:41.529 --> 00:17:46.349
watch Zoom meetings, well, or I guess Teams has

00:17:46.349 --> 00:17:49.769
this feature where you can show up to 50 people

00:17:49.769 --> 00:17:53.049
in kind of a room. It sets them up in chairs

00:17:53.049 --> 00:17:57.559
and stuff. It's actually fairly cool. But I caught

00:17:57.559 --> 00:18:04.299
myself watching people be distracted today earlier

00:18:04.299 --> 00:18:06.660
this week. And I was like, that's interesting.

00:18:06.880 --> 00:18:09.140
We want more communication. We want to go to

00:18:09.140 --> 00:18:11.799
a meeting so that we can all check our phones

00:18:11.799 --> 00:18:16.640
or do our email or whatever. I'm like, just show

00:18:16.640 --> 00:18:22.549
up. I love that. I'll tell you. I don't remember

00:18:22.549 --> 00:18:25.309
if I'd mentioned her before, it's a friend here

00:18:25.309 --> 00:18:28.250
in the Portland, Oregon area named Elise Keith.

00:18:29.150 --> 00:18:31.150
And she and her husband co -founded a company

00:18:31.150 --> 00:18:33.210
called Lucid Meetings, probably a decade ago

00:18:33.210 --> 00:18:38.710
now. But Elise, in their work to build a better

00:18:38.710 --> 00:18:41.250
software solution for online meetings and meeting

00:18:41.250 --> 00:18:44.569
management, she did this incredible deep dive

00:18:44.569 --> 00:18:49.559
into the... you know, what is the schema and

00:18:49.559 --> 00:18:53.960
organizational structure and the types of meeting?

00:18:54.339 --> 00:18:57.299
What are components of all this? And so she's,

00:18:58.099 --> 00:19:00.440
gosh, it's probably been, it was pre -COVID that

00:19:00.440 --> 00:19:03.319
I want to say that she published her book, but

00:19:03.319 --> 00:19:07.200
this idea of what is the anatomy of a healthy

00:19:07.200 --> 00:19:10.930
meeting and then meeting with purpose. was really

00:19:10.930 --> 00:19:13.390
beautiful approach. And so I've continued to

00:19:13.390 --> 00:19:16.390
use that. Oftentimes it's not that it's new information

00:19:16.390 --> 00:19:18.390
that we don't have, it's that we don't think

00:19:18.390 --> 00:19:21.630
about the context. And so a lot of these skills,

00:19:21.650 --> 00:19:23.329
but we don't think about the context that people

00:19:23.329 --> 00:19:28.049
are bringing to our conversations. And so run

00:19:28.049 --> 00:19:32.990
it like you own it, run it like it matters. For

00:19:32.990 --> 00:19:35.230
sure. All right, man, we made it through another

00:19:35.230 --> 00:19:39.940
episode. Indeed, sir. Thank you. It's been a

00:19:39.940 --> 00:19:42.680
good year one. I appreciate your conversation.

00:19:43.259 --> 00:19:46.799
Absolutely. Next week, it's 52. We will have

00:19:46.799 --> 00:19:49.980
a year in the blurbs. We'll put a bow on it.

00:19:50.019 --> 00:19:51.559
All right, man. See you then. Talk to you later.

00:19:52.299 --> 00:19:52.380
Bye.
