WEBVTT

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Hey, what's up, Toby? How you doing? Hey, doing

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well, buddy. Welcome. Guess what? We're at 32

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because I can't count. What? I know. So the Excel

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guru. Maybe we should have put it in an Excel

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sheet when we started this system. We should

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have. So in my little podcast, we use RSS, which

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is fabulous. They don't report us, but maybe

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they will someday. You put in the episode number.

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And then the season. Oh, okay. And I forgot to

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put in a season. And so we were, we made it to

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32. Wow. I know that's like, that's like just

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flashing forward into the future. I know it's

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amazing. Listeners have been enjoying a bonus

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this whole time. Welcome to have 32. It's very

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incredible. All right. So today's topic. Yeah.

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What are you thinking? Most businesses optimize

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their silos. Yeah. Few optimize what happens

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between them. Ooh, that's the topic. Yeah, I

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love that, Chris. It's the white space. Yeah,

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we play the notes. We don't think about what

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happens between the notes. Everybody's playing

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their instrument. We don't think about the transition

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in between. Let's get into this. I love this.

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Yeah. So what's going on here? Is it failure?

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What do you think about between silos and...

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I think it's human nature. I think by nature,

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we get very myopic, regardless of what we're

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doing. I think we get myopic and then we just

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don't get curious. And so you end up doing things,

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and I see this a lot in product where people

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are like, well, tell me what you're doing. And

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what I'm asking is like, piece of work are you

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delivering downstream or what? Like that's the

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question that I'm asking. And what I get told

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oftentimes is they're like, I click the button.

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Yeah. Well, what does the button do? Well, I

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don't, I don't, I click the button. Chris, I

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love that. Cause they're a black box, right?

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We see the input. Yeah. They do whatever they

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do in their black box. Cause they should be an

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expert and then. We want to understand what comes

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out the other end for the next party or for the

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customer. And they're telling you like how they

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tied their shoelaces. And you're like, no, to

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what end? What's the value of having paid you

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for a day? Or like in a client servicing team,

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it's like, but where did you get this? They're

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like, well, the client emailed me. I'm like,

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no, no. Like where did the problem happen? Like

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the client sent an email and you're like, oh,

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I'm going to go sit in the corner. And think

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about what I've just heard, because it's a bit

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rough. I'm going to rethink a number of choices

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that have brought this point. What I love though

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is your point about curiosity, because sometimes

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the questions we ask are answered correctly,

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but we ask the wrong question. And so sometimes

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what I'm hearing is a little bit of how do we

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put things in context to get the answers we want.

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in inviting enough room for people to get super

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narrow and myopic in it or for them to be so

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broad and general to be useless. How do we start

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to find that level? So they're telling us what

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we need to know. Yeah, do you have what kind

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of examples or something that comes to mind or

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why do you think this maybe there's an underlying

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here that we want to touch on first. You said

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human nature, maybe in lack of curiosity, other

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thoughts maybe about why this this silo at the

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cost of systems is continuing to happen. Think

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it's because it's easier. It's easier to make

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your it's easier to make your silo. It's efficient

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It's just flat outs. It's flat up super easy

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back to like a span of control thing. What's

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with yeah? Well, I mean it's it's and you're

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you're not being measured on someone else's silo

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or measured on the system You're being measured

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on how well your silo does. Yeah, but Enter the

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world of gamification. That's right AI blockchain

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synergy, baby. Well, what's funny is like, it

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makes me go to like, what do, if you give someone

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an objective, we are just remarkably good at

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tracking whatever that thing is. So a primary

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example is we, so most systems like ServiceNow

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or Zendesk, Yeah. They'll give a little, they'll

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put in a little token or a little ID for the,

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for the, for the ticket. Yep. Yep. And, you know,

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a place that I was working, you know, we, there

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was a SLA to respond to, to this thing within

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X amount of hours, right? Right. But what happened

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was, is they were sending an email, they were

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CCing it, right? So the first email has no token

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on it. Okay. Right. All the second and thirds

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have the token on it. Okay. Yep. So here's what

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happens in these implementations. And this is

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why you actually get a thank you for responding.

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Please respond above this line. The reason you

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get that is you get that auto response because

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if you do a reply or send the email to a bunch

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of different people, what ends up happening,

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especially if it's before hours, is you get a

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ton of people replying back and forth. without

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the token, right? So now all of a sudden, what

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you get is you get a ton of duplicates. So in

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this Salesforce instance that I was implementing,

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I was like, we should do auto -reply. And people

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were like, well, that will mess with our SLA.

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And it's like, do you like merging all the cases

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that use duplicates? Yeah, well, I mean when

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we merge them we don't get ranked and you're

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like, oh boy How far do I back up my bus to help

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them understand the value of what I'm proposing?

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Let's try. Okay. So where'd you go next? Yeah,

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I mean I some people were like well we want to

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do it and we don't want to do it so it was like

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a customer by customer basis but was like this

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is ridiculous and then the other thing that they

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the other thing like The like the other thing

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is that they didn't want is they didn't want

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their SLA to be at zero. Yeah, and I'm like Can

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we just make, can we just make it easier for

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everybody? It was so weird. Like, it reminds

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me, it reminds me of like, remember when Wells

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Fargo did their little fiasco on like, we have

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to open all these accounts? I do go, go into

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that. That's a good example though. Yeah. So

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like, I mean, basically it was like, we've got

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to grow accounts. And so, you know what they

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did? They, they grew their accounts. They were

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very effective. Yeah. One for you, one for you,

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and one for you. The thing that they forgot is

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to ask if their clients wanted them to create

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good accounts. They kind of missed that vital

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step, but they were successful and sued. Yeah.

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There's this one ethical step that kind of matters.

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Yeah. Yeah. But it's true. And I think that speaks

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to your point earlier about the incentive. And

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so sales team, your... financial wellbeing, your

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continued success in your career here is driven

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by this activity. Yeah. And so if you're given

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a single carrot and everything else is consequence,

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why wouldn't you just chew up everything that

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looks like a carrot and let somebody else sort

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it out? Cause it's not their problem. That's

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the ethics department. Internal audit will figure

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it out later when they get around to discovering

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what we've done or not. So now that's, it's interesting

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cause you're right. sales guys are notoriously

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awesome at finding all the little white space

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between the rules and bylaws and disclaimer of

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any sales comp plan, which makes comp in general

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a little bit slippery. And, you know, we've talked

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offline over the years about how do you increase

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agency within teams? How do you build a sense

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of ownership? And then the same organizations

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that might say that are also You're exempt. You're

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going to get paid whether you mail it in or actually

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throw your heart and soul into the work. Yeah.

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And we're still going to ask you to work weekends

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because you're a free resource to us now. And

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so, yeah, strangely, you know, how we align people's

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heads and hearts with the broader picture is

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a finer art than we like, you know, acknowledge.

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And so, yeah, I love that. Another example is,

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as you were sharing Wells Fargo, what made me

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think about was, as you and I often do, A couple

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of gray whiskers means that we've been a place

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or two so far in our career. As a young and super

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enthusiastic financial analyst, I was working

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in healthcare and it was a spectacular experience.

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This was in the late nineties before Sarbanes

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-Oxley caused large organizations or publicly

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traded organizations to put in a lot of safeguards.

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It was the world of hammer and champy process

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engineering. So we're like. get rid of all these

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unnecessary reviews. Let's chuck stuff out. One

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of the projects where it was less about stripping

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down the process to its core dimension that we

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did was working within the emergency department

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of a county hospital. Oh, wow. And so, you know,

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for anybody that's ever had the misfortune of

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going to an emergency department, we know what

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that experience looks like. And it usually involves...

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you know, bring a brand new 700 page book because

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you'll probably finish it before you actually

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get seen. Yeah. And as the county was growing,

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they said, our wait times just continue to increase.

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And so for them, that was the first time that

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they said, let's take a really hard look at how

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we triage. Sure. And so that's still inside of

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the silo of just the emergency department. Yeah.

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But as we got in and we started talking with

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the nurses and the physicians and then the folks

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that do so much of that diagnostic stuff. You

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know, the lab said, we don't even know a lab

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is needed and stuff shows up and we've already

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got a whole calendar. We haven't, we haven't

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built a schedule, so we don't have enough humans

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on staff. But if you want these two or three

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most common tests, why don't we just set up the

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equipment in the ER? We'll show somebody how

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to do it and they can get turnaround in 10 minutes

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or less. It wasn't the big brains at the top

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of the company that said this. These are day

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-to -day techs. And we went, well, that's interesting.

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Hey, let's go ask the X -ray guys. So we looked

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at the imaging and they said, interestingly,

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X -rays are important. Those we can turn fast.

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I want to say it was CTs. And so management all

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of a sudden is like, well, that's kind of expensive.

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But when we showed them the sheer volume of CTs

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and how quickly those could be turned, they said

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all day long, if we can still build those and

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not disrupt other stuff, that's a great investment.

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Let's push that piece of equipment in. And so

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We had this really messy blend of sniffles and

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sneezes and this guy has, you know, a chunk of

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rebar stuck through his skull. I don't know how

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to prioritize these. They started really think

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intentionally about triaging and starting to

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separate these. And it wasn't just getting people

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through the ER. It was also asking where's, where

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do we want to ultimately disposition these humans?

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If it's sneezes, can we get them in and out in

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30 minutes? Yeah. Full of Tylenol. And if you

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guys got rebar, we probably need to figure out

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if we have room in the ICU and we have enough

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corks to thread through there and plug the bleeding,

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or do we need to send them across town to something

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else? And so of so many of my projects, I call

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this out because this is a case where by talking

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with the people that are living with those hard

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handoffs, and it's just causing all this emotional

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grind for them, they already knew the answer.

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And I think this is true of so many companies.

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When we're curious about what's upstream and

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downstream, our peers will tell us why they aren't

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able to perform. And they're probably as frustrated

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as we are. And so interestingly, there was a

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window of time where we did get this down and

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we had a two and a half average wait time in

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the ER from that first sign up and admit at the

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desk being dispositioned. Whether it was back

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home with Tylenol or it's we're going to send

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you upstairs and have a team of surgeons. get

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that metal out of your face. So it's crazy. It

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was insane. And I would kill for that today.

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Maybe not literally, but maybe literally. But

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I mean, you know, that's not the world that we

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live in today. And I think part of it is to your

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point, it's the silo mentality. Yeah. Well, what's

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interesting is like, I mean, here I am just thinking

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like your wait time could have been delayed by

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45 minutes because they don't have enough blood

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texts. Yeah. And that, you know what the blood

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texts were probably saying? Like their bosses

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are like, you need to move faster. And they're

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like, we don't have capacity here. Yeah. You're

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online. What are you doing? Are you guys playing?

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It was pre Xbox sites. Like get off your Polinkovision

00:13:22.220 --> 00:13:26.639
or whatever was your Atari. Yeah. Quit playing

00:13:26.639 --> 00:13:32.659
tank. It's right. There's listeners that are

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like. Never even heard of these platforms is

00:13:35.240 --> 00:13:38.480
this what is party? Yeah, Atari had two three

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buttons. It was amazing Alright, so alright,

00:13:42.379 --> 00:13:47.059
so it's Friday fix it Friday. What do we do today?

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To fix handoffs. Yeah, what is that? What is

00:13:52.039 --> 00:13:55.340
that? I mean, I just shared for me in that example

00:13:55.340 --> 00:13:58.519
It was asking people on both sides of that handshake,

00:13:58.539 --> 00:14:00.879
you know, I'm passing the baton. You're receiving

00:14:00.879 --> 00:14:04.019
it How do we have an intelligent conversation

00:14:04.019 --> 00:14:07.200
so we stop dropping it? Yeah, but I love your

00:14:07.200 --> 00:14:09.200
Wells Fargo one because that's a little bit more

00:14:09.200 --> 00:14:14.600
meta Yeah, right and and the the costs are really

00:14:14.600 --> 00:14:16.820
high. I mean you think about the Wells Fargo

00:14:16.820 --> 00:14:19.120
example How might you fix that or how should

00:14:19.120 --> 00:14:21.340
organizations think about that before they start?

00:14:21.340 --> 00:14:23.559
I don't handle stuffing. I don't think you fix

00:14:23.559 --> 00:14:25.779
that. I think that's broken culture and I don't

00:14:25.779 --> 00:14:30.789
I like Yeah, put them out of business No, no.

00:14:31.070 --> 00:14:34.009
I mean, I just don't think you do. But I do think,

00:14:34.649 --> 00:14:37.649
like, individually, I think being curious on

00:14:37.649 --> 00:14:41.549
a Friday to say, why do we do it this way, right?

00:14:42.070 --> 00:14:45.049
Now, ultimately, what you're going to find, I

00:14:45.049 --> 00:14:48.250
think, is you're going to find humans gamifying

00:14:48.250 --> 00:14:50.730
the system. Everybody knows that the system is

00:14:50.730 --> 00:14:53.730
gamified because the KPIs and all of the metrics

00:14:53.730 --> 00:14:56.950
are driven towards the gamified metrics, right?

00:14:57.049 --> 00:14:59.980
But those aren't where the solutions are. That's

00:14:59.980 --> 00:15:03.200
right. And so, and so like, I think, and the

00:15:03.200 --> 00:15:07.080
funny thing is, and I think I'm just ridiculously

00:15:07.080 --> 00:15:11.059
stubborn when I find a problem. Like I literally,

00:15:11.299 --> 00:15:14.419
I was joking because I just did this, I did this

00:15:14.419 --> 00:15:16.200
really cool thing at work that it was literally,

00:15:16.440 --> 00:15:19.519
it was, if we had all, and it was, it was with

00:15:19.519 --> 00:15:22.559
three different teams. Okay. And three different

00:15:22.559 --> 00:15:25.659
completely like, it was a, it was a DBA. It was

00:15:25.659 --> 00:15:28.059
a, it was a dev that was offshore. It was a,

00:15:28.059 --> 00:15:32.059
it was a different dev team that I have no, like,

00:15:32.460 --> 00:15:34.679
it's basically influence over this other dev

00:15:34.679 --> 00:15:37.879
team. And we did, we did a solid, it was, it

00:15:37.879 --> 00:15:41.519
was a, it was a solid week of work in about six

00:15:41.519 --> 00:15:45.419
months. Right. Just because, and, and because

00:15:45.419 --> 00:15:47.820
I was bar begging, borrowing and stealing and

00:15:47.820 --> 00:15:50.179
getting into sprints. And I want to make sure

00:15:50.179 --> 00:15:52.580
it took you six months to get a week worth done,

00:15:52.600 --> 00:15:55.539
or you got six months of work in one week. I

00:15:55.539 --> 00:15:58.929
got, it took me. It took me six months to get

00:15:58.929 --> 00:16:00.570
a week's worth of work. We would have got them

00:16:00.570 --> 00:16:02.950
all in the same room. Right. But again, like

00:16:02.950 --> 00:16:04.610
that hurt my brain when you said that, because

00:16:04.610 --> 00:16:08.649
that's such a shit experience. You know, and

00:16:08.649 --> 00:16:10.830
I'm like, no, that's on topic, but I want to

00:16:10.830 --> 00:16:12.730
make sure I heard that right. It is the worst

00:16:12.730 --> 00:16:16.210
possible sequence. And some of it was like this

00:16:16.210 --> 00:16:18.710
one team, you know, the DBAs had to go and create

00:16:18.710 --> 00:16:22.309
the table. Right. Then, you know, the, the offshore

00:16:22.309 --> 00:16:24.389
team had to change the end point and the people

00:16:24.389 --> 00:16:27.190
that own the code locally had to go and write

00:16:27.190 --> 00:16:29.149
the code. And then we found an issue and we had

00:16:29.149 --> 00:16:32.789
to go and update the table. And so, so if you

00:16:32.789 --> 00:16:34.509
think about it, like every single change was

00:16:34.509 --> 00:16:37.070
basically a two week sprint, right? Because that's,

00:16:37.230 --> 00:16:38.909
that's, that's all the capacity. And I wasn't

00:16:38.909 --> 00:16:40.889
asking for a lot of time from these people, but,

00:16:41.269 --> 00:16:44.669
but like, again, like, I think it was my curiosity

00:16:44.669 --> 00:16:47.610
that helped me actually get data to actually.

00:16:48.440 --> 00:16:51.600
realistically solve the problem. But it also

00:16:51.600 --> 00:16:56.799
wasn't something that I could have done in a

00:16:56.799 --> 00:16:59.220
short fashion because there's no way that an

00:16:59.220 --> 00:17:04.119
individual contributor can actually go and actually

00:17:04.119 --> 00:17:09.319
change the KPIs because the system's against

00:17:09.319 --> 00:17:11.460
them. So if you're an individual contributor,

00:17:12.200 --> 00:17:15.480
go get a wild hair and chase something down and

00:17:15.480 --> 00:17:17.319
just be stubborn about it. If you're a manager,

00:17:18.379 --> 00:17:21.420
like figure out how much your stuff is gamed.

00:17:21.720 --> 00:17:23.839
Because your report that you see is not gamed,

00:17:24.119 --> 00:17:26.420
right? The report you see is flashy and it's

00:17:26.420 --> 00:17:29.359
beautiful. If you click down one and you click

00:17:29.359 --> 00:17:32.299
down two, you will find empty shells of work.

00:17:33.579 --> 00:17:35.700
Chris, I love that. I want to restate the same

00:17:35.700 --> 00:17:37.980
idea in the spirit of Fix It Friday. And it's

00:17:37.980 --> 00:17:42.259
that if your goal is to process a task, leave

00:17:42.259 --> 00:17:45.069
your head in the sand, go about your day. If

00:17:45.069 --> 00:17:48.589
your goal is to have an impact and improve the

00:17:48.589 --> 00:17:51.549
system, you've got to paint a broader picture

00:17:51.549 --> 00:17:54.029
than just your desktop. And that means other

00:17:54.029 --> 00:17:57.529
people into the conversation. 100%. So that's

00:17:57.529 --> 00:17:59.349
a, that's a really great example. I love that.

00:17:59.710 --> 00:18:03.069
Well, happy Friday. Yep. Cool, man. We'll catch

00:18:03.069 --> 00:18:04.470
you next week. All right. We'll see you. Have

00:18:04.470 --> 00:18:05.769
a great week. Bye.
