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Welcome back to another episode of Once Upon a Trip with Mary Grace and Marco!

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Woo!

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Hey!

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We are very happy to have you back.

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If you are new here, I am Mary Grace and this is Marco.

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We are the hosts of this show.

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Thank you so much for tuning in.

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Today's episode is going to be about business trips because don't we all love business and

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work, right?

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Oh yeah.

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Marco has taken business trips both here in the US and also in Germany.

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I thought it would be a really great idea to have him go through his personal experiences

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and just to do a little bit of compare and contrast.

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With this episode, we really hope that you learn some tips on what to do and what you

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shouldn't do on a business trip when you're dealing with Germans, but this also can apply

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to so many other nationalities as well.

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It's not just Germans.

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It can be literally any nation.

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We hope you enjoy the episode.

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Please be sure to like and subscribe if you have not done so already.

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That would really, really help our small channel and small podcast and it would really mean

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a ton in helping us grow because we like growth too, right?

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Yes.

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Like in the business world, you like growth.

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Let's start with your business trips in Germany and how your American business trips have

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differed and if you've seen anything shocking, if you have experienced any sort of surprise

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on any of your business trips.

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I mean the surprises really only happened in hindsight, especially when I came over

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here, when I saw the other side.

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For starters in Germany and I would say any continental European country, you meet somebody

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and then it's usually on a, you know, on a mister and miss kind of basis.

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Very formal.

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Very formal, both in written communication, but also when you meet somebody, either you

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go there or they meet you.

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By the way, this is not just about going somewhere.

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You can do business, let's say here in the US and you can have a guest from abroad and

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even though you're in your comfort zone and you still will have a kind of a foreign exposure

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and depending on how well aware both sides are of each other's kind of cultural differences,

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it can create some awkward moments or misunderstandings.

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Have you experienced any awkward misunderstandings?

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Awkward misunderstandings?

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No, not so much, but it really hit me when I came here.

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One of the first American business trips I went on, just how much more casual things

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are here.

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And that was not just with the trips, but also even if you email somebody that you have

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never emailed with, just the way people talk to each other.

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Because in Germany or Europe, let's say, it's very formal as you said, it's mister and miss

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or missus, usually like a German email in a very formal kind of setting is either hello

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mister or missus blah blah blah or even we have a phrase that's like very honored mister

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or missus blah blah blah.

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So it's a very formal setting.

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And here I've gotten emails that were like, howdy Marco, but yeah, let's do this in caps

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and exclamation point.

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I'm like, what?

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What?

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What's this?

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So that's number one, from a traveler perspective, I remember talking to people both at their

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office and also like later on, maybe over a dinner or something.

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And just how much they also share about their personal lives.

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I found that very remarkable.

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To that extent, you would rarely find that in Germany.

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So that kind of caught me unaware.

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I remember that the one guy we just, you know, we were talking in the middle of business,

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right?

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And then all of a sudden, you know, I think we had like a working lunch.

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He talks about his family and like shows pictures, you know, this is my house and this is my

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car and this is my daughter and she studies at the University of I don't know where and

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I'm sitting there like, okay.

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So that is different.

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I mean, it's nice.

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I've actually grown to like that a lot.

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But if you don't know that for both sides, it can be a bit weird.

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Why in Germany or in Europe per se, is that not common?

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Why is it weird to share something personal like your family and house to a client or

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to anybody in business?

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Why is that?

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I think, I mean, depending on the chemistry you have with somebody, you do share more

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or less.

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I mean, in my personal case, it really depends on how I click with somebody.

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I can't really tell you why, because I think in general, the separation of personal life

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and professional life is much more distinct than it is here.

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I don't know why that is, but it just is.

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For an American going to Europe or having a European visitor, either way, it can create

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weird moments when, especially when the European is not as well versed when it comes to American

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kind of business style, and they might be confused when right from the get go, they're

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addressed by their first name, even though I will say most Europeans that have some business

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experience or international business, the English language is standard.

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Most people will know that it's on a first name basis and that's fine.

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But some people still might not know it and they're like, hey, okay.

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Why are you calling me that?

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We're not like best buddies.

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What is this?

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Or when you talk about very intimate personal stuff, then people would be like, okay, that's

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kind of odd.

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So yeah, it's innocent things.

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It's usually not things.

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I've never experienced anything that was just totally weird.

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And again, since we're also talking about other cultures, I mean, I've never been to

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India or China, but I've had Indian and Chinese visitors.

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And you know, there are certain things, for example, with the Chinese, they are obsessed

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with business cards.

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It's like almost a ceremony, them giving you the business cards, and then you have to look

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at it and like, yeah, awesome.

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You shouldn't like put it in your back pocket because that basically is disrespectful.

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That basically means, yeah, your company's ass.

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Don't do that.

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With Indians, sometimes, you know, they have a hard time maybe admitting that they didn't

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understand something.

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And you have to, in a very subtle way, you have to basically, hey, repeat it back to

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me, to really know if they understood what you were saying to them.

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Because they will just say, yes, no problem, even though, even when they have no clue.

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You know, that can happen.

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Those are the kind of innocent things.

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You should never, and that goes for both sides, never hardcore kind of talk about politics.

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Even though I will say, not myself, but I've had other people do that.

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Would you like to share your story about what happened with that?

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I had one particular experience in Texas.

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That was kind of cool because, well, maybe not cool, but it was kind of funny because

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I was always under the impression, yeah, you know, Americans, neither in their personal

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lives, especially when they meet somebody or in the professional or all the less in

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a professional setting would talk politics, like really the deep and real, where they

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really have no filter where they say how they feel about things.

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So I went to Texas outside somewhere outside Dallas, Fort Worth, went there with a colleague

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of mine.

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I guess the guy had maybe had a sense that my colleague was of a similar persuasion,

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that neither me nor my colleague prompted any political kind of discussion.

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But he was very clear about how he felt about Democrats and people from California, which

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were in his mind, presumably all Democrats.

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So that was a bit of a shock to me.

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I sat there and the guy says, yeah, you know, those Californians, when they when they're

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leaving California and they move to two places like Texas, it's like a cancer that spreads

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to the nation.

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And I'm sitting there and I'm just like, I had no comeback.

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I had nothing to say.

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And then it was a couple of months before the last elections.

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And I tried to be neutral about it.

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And I said, well, you know, me being a foreigner, I can't vote here anyway, so it doesn't matter.

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And then he just went on and then he said, well, you know what, you would be able to

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vote had you come illegally across our southern border.

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Those people all vote.

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But the legal immigrants like yourself, they don't.

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And I was just there.

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I was like, oh, man.

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So that was that was a that was an experience.

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That was my first exposure to Texas.

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Yeah, very, very.

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I'm not I'm not saying that Texas is, you know, they're all like that.

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Actually, I had I had a really good experience.

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It was nice.

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You know, people were nice and food was nice, maybe not healthy, but nice.

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That was kind of maybe the most odd exposure I've had in the business world.

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What about in Germany or in other parts of the U.S.?

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Can you remember anything very specifically unique or maybe not unique, but just I can

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remember?

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I can't.

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Yes, I can remember something.

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Nothing that I have experienced myself, but another kind of intercultural thing in certain

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countries like Russia or I think even in some parts of South America in a business setting.

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When you go there, let's say as an American, you go there, your business partner will pick

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you up or will have you picked up like because especially in areas, maybe where it's a little

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bit of a safety concern that you might be like kidnapped or something if you take a

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cap.

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You know, who knows?

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You know, it's yeah.

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So you should also inform yourself about when I when I get off the plane, what is the expected

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way of doing things?

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Also from that country's safety perspective, or are you even allowed to drive with your

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drivers?

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You know, the questions of that nature.

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And we have a co worker who transferred from Russia some years ago, and he didn't get the

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cultural briefing, I guess he went to see a supplier.

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Where in Salt Lake City or outside Salt Lake City.

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And based on his Russian experience, he was expecting to be picked up.

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Well he was in for real treat.

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Or actually the supplier was because he got off the plane and he didn't go to the rental

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car.

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He was like, where is the supplier, so where are you?

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And they were like, what do you mean?

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Well, aren't you picking us?

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Aren't you picking me up?

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And they were like, no.

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So I remember that story also being told from that supplier.

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And it was that was funny.

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Things like that can be awkward because if you don't know any better, they think you're

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insane.

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Like what is that?

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Doesn't that person have any manners or you know, who they think they are that they're

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being like picked up like, you know, like like the king or something?

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Things like that can matter.

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Yeah, I mean, not from my own personal experience, but I have heard from Koreans and from Japanese

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people who do business within Asia that another common business trip tactic or at least business

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in general is to go drinking with the boss or if the boss invites you to anything, you

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better not say no because it makes you look bad.

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And when you do go out with the boss, you do basically whatever the boss wants you to

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do.

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So it's like P.E. drinking as much as the boss drinks, which is yeah, I don't think

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we have that sort of culture in the U.S. or really in Europe, but that is just also very

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fascinating.

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Like that pressure.

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I've had that.

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I've heard that too.

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Yeah, that there's kind of an like company internal peer pressure in companies like like

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in China or what the boss, you know, what the boss says goes.

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And even when it comes to drinking or something.

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Yeah.

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I haven't experienced anything like that.

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The only thing I've experienced is drinking with business partners were in certain cultures

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to maybe also they wouldn't trust you if you didn't drink with them.

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I had I had one experience in Romania one day that was even a bit of a thing within

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Europe where I was like, OK, that's weird.

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It was lunch at the company and they served lunch.

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It was good.

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And they served shots of whatever liquor.

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I have not heard this story.

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And totally expected.

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I have to drink with them because I think otherwise they wouldn't trust you or something.

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I don't know what the culture is, but it was it was kind of funny.

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I was there with another colleague of mine and I think I took two shots there or something.

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Because he was he was he was handing out another one.

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My colleague was saying like, oh, no, I'm driving.

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And then that guy said, it's OK.

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I drive too.

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And I was like, OK.

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Yeah.

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Romania, everybody.

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That is interesting.

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I have not heard that story.

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So wow.

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I didn't realize that you have now.

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It's an Eastern European thing a little bit with this kind of drinking thing.

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I could be wrong.

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You know, feel free to comment and correct me.

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But I was not prepared for that.

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It's just with really like hard stuff like, you know, like 40 percent kind of stuff.

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Oh, it was probably so I don't know what it is in Romania, but probably similar to Turkey

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and Greece.

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So like rocky or like very, very hard shit.

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It was hard.

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It was hard.

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It was OK.

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I wasn't driving.

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00:13:21,200 --> 00:13:23,360
And so I was I felt OK about it.

243
00:13:23,360 --> 00:13:28,840
I drive to what about Western and essentially Eastern Europe?

244
00:13:28,840 --> 00:13:33,440
So let's just say, for example, you were to go to, I don't know, Poland or you were to

245
00:13:33,440 --> 00:13:37,360
go to Czech Republic or if you were to go to anywhere.

246
00:13:37,360 --> 00:13:43,440
So should you have a different attitude and approach and communication style when negotiating

247
00:13:43,440 --> 00:13:45,800
or at least doing business in these countries?

248
00:13:45,800 --> 00:13:50,400
I don't know about the negotiating part, but I will say what is noticeable about companies

249
00:13:50,400 --> 00:13:56,720
in Eastern Europe is that the hierarchy is very distinct.

250
00:13:56,720 --> 00:14:00,500
Like you only talk to the boss or like if you go just to somebody like that, he will

251
00:14:00,500 --> 00:14:04,840
always or she he or she will always kind of circle back to the boss.

252
00:14:04,840 --> 00:14:09,560
And it's much more hierarchical than here or in Germany, for that matter.

253
00:14:09,560 --> 00:14:14,920
That's been the biggest takeaway for me when dealing with companies and like, yeah, check

254
00:14:14,920 --> 00:14:19,400
out whatever really the boss is the boss and is untouched.

255
00:14:19,400 --> 00:14:25,920
So what should visitors on business do in these situations when the boss is the boss?

256
00:14:25,920 --> 00:14:31,320
You should just be aware that you have to channel things through the boss if you if

257
00:14:31,320 --> 00:14:32,840
you want to get something done.

258
00:14:32,840 --> 00:14:37,280
Same thing, too, in India, depending on what you're talking about.

259
00:14:37,280 --> 00:14:43,080
Also, you have to escalate things maybe much more quickly to the next kind of manager,

260
00:14:43,080 --> 00:14:48,320
whereas in Germany, you don't have to do that right away because the people have a mind

261
00:14:48,320 --> 00:14:52,560
and kind of an authority of their own to deal with certain things.

262
00:14:52,560 --> 00:14:57,480
In other countries, you have to go through the manager much more than you have to do

263
00:14:57,480 --> 00:15:01,120
that here or like in the West, in the West.

264
00:15:01,120 --> 00:15:02,560
That's very helpful to know.

265
00:15:02,560 --> 00:15:07,240
I would think that there would be some sort of difference like that, like the attitude

266
00:15:07,240 --> 00:15:12,180
is naturally a little bit colder and it is helpful to know that if you do business or

267
00:15:12,180 --> 00:15:19,800
if you pursue any business trip in countries basically east of Germany in that case.

268
00:15:19,800 --> 00:15:25,320
Now another thing that I think others wonder about when traveling within Europe and on

269
00:15:25,320 --> 00:15:34,040
business is should people learn basics of the local language for business or is sticking

270
00:15:34,040 --> 00:15:37,120
to English considered standard?

271
00:15:37,120 --> 00:15:43,000
I mean, is it rude if people don't learn any words at all of the native language while

272
00:15:43,000 --> 00:15:45,120
traveling on business?

273
00:15:45,120 --> 00:15:47,080
Because we don't want to be ignorant.

274
00:15:47,080 --> 00:15:48,180
We want to be polite.

275
00:15:48,180 --> 00:15:51,600
We want to show that we are culturally informed.

276
00:15:51,600 --> 00:15:57,440
But how does it work in business or how would you think it works?

277
00:15:57,440 --> 00:16:01,720
I mean, again, international business English is kind of the default language.

278
00:16:01,720 --> 00:16:05,560
Now, of course, you maybe you do make a good impression if you enter the room and you maybe

279
00:16:05,560 --> 00:16:10,000
you greet somebody in the local language that can always help to, you know, build a relationship

280
00:16:10,000 --> 00:16:12,520
or help with the first impression in the chemistry.

281
00:16:12,520 --> 00:16:14,800
I think it's not so much the business part of it.

282
00:16:14,800 --> 00:16:19,680
I think if you travel somewhere getting to the meeting that you have to go to there,

283
00:16:19,680 --> 00:16:24,640
there might be countries where English is not a mainstream language, where people that

284
00:16:24,640 --> 00:16:27,400
are outside the business world don't speak English.

285
00:16:27,400 --> 00:16:30,320
Yeah, maybe that can be a problem.

286
00:16:30,320 --> 00:16:36,080
But no, I think from a business perspective, maybe it's flattering to speak a couple of

287
00:16:36,080 --> 00:16:37,080
words.

288
00:16:37,080 --> 00:16:41,320
Learning a few words of the local language is always helpful, whether it is personal

289
00:16:41,320 --> 00:16:42,800
or business.

290
00:16:42,800 --> 00:16:46,520
It's just respectful and thoughtfulness goes a long way.

291
00:16:46,520 --> 00:16:50,200
But then maybe you should be really sure of yourself before you do it, because if maybe

292
00:16:50,200 --> 00:16:55,360
you mispronounce a word or you say something vulgar because you just make a mistake.

293
00:16:55,360 --> 00:17:00,080
So maybe you want to be too good and too polite and that can backfire on you.

294
00:17:00,080 --> 00:17:05,440
Have you heard or experienced this or not you, but have you witnessed this happening?

295
00:17:05,440 --> 00:17:07,120
I have not witnessed it happening.

296
00:17:07,120 --> 00:17:12,880
I know that there are differences between European and Latin American Spanish.

297
00:17:12,880 --> 00:17:18,280
I once heard the story and I don't know what exactly he said, but he said something in

298
00:17:18,280 --> 00:17:19,640
European Spanish.

299
00:17:19,640 --> 00:17:21,800
So he's Spain Spanish.

300
00:17:21,800 --> 00:17:27,140
Yeah, Spain Spanish in Mexico and in Spain, that would have been a totally normal question,

301
00:17:27,140 --> 00:17:31,140
but it had an entirely different meaning in Mexico, like a vulgar meaning, like basically

302
00:17:31,140 --> 00:17:36,760
saying like, you know, is she going to pick me up, like to drive me somewhere like tonight

303
00:17:36,760 --> 00:17:37,900
or whatever.

304
00:17:37,900 --> 00:17:42,560
But the way he said it, which would have been perfectly understandable in Spain, that same

305
00:17:42,560 --> 00:17:46,560
phrase in Mexico basically would have meant, you know, basically I'm going to sleep with

306
00:17:46,560 --> 00:17:48,560
her tonight or something.

307
00:17:48,560 --> 00:17:55,100
I don't know, maybe Spanish speakers know what phrase I'm referring to, but that's kind

308
00:17:55,100 --> 00:17:57,480
of the story I heard that somebody had.

309
00:17:57,480 --> 00:18:02,040
Yeah, if only our Spanish was good enough to say what that was.

310
00:18:02,040 --> 00:18:07,560
I can't think of something right now, but yeah, I don't know until I know.

311
00:18:07,560 --> 00:18:11,860
If somebody comes in and speaks German or tries to speak German with me, and I haven't

312
00:18:11,860 --> 00:18:16,000
had an experience and maybe for a future episode, if I happen to run into something like that,

313
00:18:16,000 --> 00:18:17,000
I can share.

314
00:18:17,000 --> 00:18:19,920
Yeah, you can represent.

315
00:18:19,920 --> 00:18:21,380
But yeah, it can be awkward.

316
00:18:21,380 --> 00:18:27,160
You can really mess up on your first impression and just like in a personal life, in the business

317
00:18:27,160 --> 00:18:30,440
world, that's also very important that you never get a second chance to make a first

318
00:18:30,440 --> 00:18:31,800
impression.

319
00:18:31,800 --> 00:18:35,680
Have you made any bad first impressions here in the US on a business trip?

320
00:18:35,680 --> 00:18:36,960
I don't think so.

321
00:18:36,960 --> 00:18:39,440
I think so far it's been very, very good.

322
00:18:39,440 --> 00:18:43,000
And maybe some some misunderstandings or something, but very innocent stuff.

323
00:18:43,000 --> 00:18:45,800
Nothing detrimental where you're like, oh my God, what just happened or something.

324
00:18:45,800 --> 00:18:48,080
Do you remember what those examples are?

325
00:18:48,080 --> 00:18:52,680
Yeah, maybe where somebody said greets you and said, oh, I didn't expect you here today,

326
00:18:52,680 --> 00:18:54,240
even though it was scheduled and confirmed.

327
00:18:54,240 --> 00:18:58,840
That can be a little bit misleading or a little bit kind of off putting even so that I had

328
00:18:58,840 --> 00:18:59,840
recently.

329
00:18:59,840 --> 00:19:02,040
Like I expected you next month, not today.

330
00:19:02,040 --> 00:19:07,320
And I'm like, I invited you, you accepted it's today.

331
00:19:07,320 --> 00:19:08,320
Look at the calendar.

332
00:19:08,320 --> 00:19:11,400
But that's not a cultural language thing.

333
00:19:11,400 --> 00:19:16,000
I think that the guy was just a little bit not there.

334
00:19:16,000 --> 00:19:19,080
He was just, yeah, he just had a weak moment, I guess.

335
00:19:19,080 --> 00:19:23,680
Another way to potentially get business here in the US, and this is often a sales tactic

336
00:19:23,680 --> 00:19:28,520
that I'm not sure is used as much in Europe, but I do know that if you want to get American

337
00:19:28,520 --> 00:19:36,720
business, oftentimes providing free stuff or providing some complimentary shipment,

338
00:19:36,720 --> 00:19:41,040
gifts, presents that can sometimes win you business.

339
00:19:41,040 --> 00:19:44,120
So if you provide free donuts.

340
00:19:44,120 --> 00:19:50,880
So I know that at my company, there are vendors that will send us a free dozen donuts in hopes

341
00:19:50,880 --> 00:19:53,080
that they will get some exchange.

342
00:19:53,080 --> 00:20:00,540
Or recently we had a vendor from Las Vegas who sent us champagne.

343
00:20:00,540 --> 00:20:02,220
It was a video surveillance company.

344
00:20:02,220 --> 00:20:10,940
They sent champagne in the mail and like a super fancy example of what video surveillance

345
00:20:10,940 --> 00:20:12,560
services they can provide.

346
00:20:12,560 --> 00:20:18,320
And I mean, there was money in this package, but yeah, oftentimes if you want to negotiate

347
00:20:18,320 --> 00:20:24,760
with an American client, you have to not have to, but oftentimes you will have a bit of

348
00:20:24,760 --> 00:20:30,640
a further edge in the competition if you provide some free complimentary stuff.

349
00:20:30,640 --> 00:20:32,640
It depends on the industry.

350
00:20:32,640 --> 00:20:38,040
So yes, little gifts and little gestures definitely help.

351
00:20:38,040 --> 00:20:42,960
But especially when you're dealing with a big corporation, there are compliance rules

352
00:20:42,960 --> 00:20:51,200
and very elaborate compliance rules where you must not accept a gift that exceeds a

353
00:20:51,200 --> 00:20:52,500
certain value.

354
00:20:52,500 --> 00:20:56,340
For example, I don't know if somebody brings you like a little book or something little

355
00:20:56,340 --> 00:21:00,320
to eat or something, but it shouldn't exceed a value of let's say maybe like $20.

356
00:21:00,320 --> 00:21:01,320
I think like that.

357
00:21:01,320 --> 00:21:03,840
Is this in Germany or is this in?

358
00:21:03,840 --> 00:21:04,840
Both.

359
00:21:04,840 --> 00:21:09,280
I find that in big corporations, worldwide global companies, you could be accused of

360
00:21:09,280 --> 00:21:11,320
being compromised, of being bribed.

361
00:21:11,320 --> 00:21:15,960
If you have to award business, if you have multiple candidates to award business to,

362
00:21:15,960 --> 00:21:20,360
that can be considered, hey, you were bribed, you were not being objective.

363
00:21:20,360 --> 00:21:24,840
You were doing this for your own personal gain and then you can get fired.

364
00:21:24,840 --> 00:21:28,380
But yes, people still try to do that.

365
00:21:28,380 --> 00:21:29,380
I've heard stories.

366
00:21:29,380 --> 00:21:33,760
I mean, I've never been, but I've heard stories in China, for example, and like big business

367
00:21:33,760 --> 00:21:38,360
meetings that there are even envelopes with cash in it that they're trying to bribe you,

368
00:21:38,360 --> 00:21:40,860
that they're downright trying to bribe you.

369
00:21:40,860 --> 00:21:46,320
I will say though, like little things, donuts, or any kind of company merge, maybe like a

370
00:21:46,320 --> 00:21:47,920
little book to write in or something.

371
00:21:47,920 --> 00:21:48,920
That is fine.

372
00:21:48,920 --> 00:21:54,240
But with the gifts, you're dealing with a big corporation.

373
00:21:54,240 --> 00:21:56,360
You have to be careful accepting those.

374
00:21:56,360 --> 00:22:02,680
Culturally, it is always nice to have like gifts makes things more pleasant and also

375
00:22:02,680 --> 00:22:07,960
established trust and these things and it's good for relationship building, but you cannot

376
00:22:07,960 --> 00:22:12,480
overdo it and you have to be careful, especially if you're on the receiving end of a gift,

377
00:22:12,480 --> 00:22:15,080
then you have to be careful on both sides.

378
00:22:15,080 --> 00:22:17,340
What about email correspondence?

379
00:22:17,340 --> 00:22:23,480
For example, I don't serve clients necessarily, but I had somebody in my company who had a

380
00:22:23,480 --> 00:22:29,440
German prospect for commercial real estate and I didn't have to really respond to this

381
00:22:29,440 --> 00:22:33,000
guy, but I was just thinking about the agent in my company.

382
00:22:33,000 --> 00:22:38,440
How is this guy supposed to respond to this potential German client who is interested

383
00:22:38,440 --> 00:22:40,440
in property?

384
00:22:40,440 --> 00:22:47,360
I mean, is there a certain way that via email you should address Europeans or Germans?

385
00:22:47,360 --> 00:22:53,120
Should you say, dear blah, blah, blah, or should you say to whom it may concern blah,

386
00:22:53,120 --> 00:22:56,640
blah, blah, or should you say hello or should you not say hello?

387
00:22:56,640 --> 00:22:57,640
Is that too informal?

388
00:22:57,640 --> 00:22:59,640
No, hello is okay, I think hello is okay.

389
00:22:59,640 --> 00:23:01,080
I mean, I sometimes also do that.

390
00:23:01,080 --> 00:23:04,080
It really depends on kind of also what I want, kind of.

391
00:23:04,080 --> 00:23:08,520
I am the client usually, I work with suppliers, so I am the customer, but I think especially

392
00:23:08,520 --> 00:23:13,600
people that are trying to sell something to somebody, when they reach out, maybe they

393
00:23:13,600 --> 00:23:15,640
want to be more formal, I guess.

394
00:23:15,640 --> 00:23:17,840
I'm not entirely sure how to answer that.

395
00:23:17,840 --> 00:23:24,240
I will say that I think, yeah, if you reach out to somebody via email for the first time

396
00:23:24,240 --> 00:23:28,160
in Europe, it would be maybe kind of nice to go by the last name and say, hey, dear

397
00:23:28,160 --> 00:23:33,040
miss, or hello, you don't have to say dear, but like, hello, mister or missus, so and

398
00:23:33,040 --> 00:23:34,040
so.

399
00:23:34,040 --> 00:23:39,400
But these days, depending on the experience of the other person, they might be totally

400
00:23:39,400 --> 00:23:44,600
fine with the first name, but anybody who isn't and who is just kind of starting out

401
00:23:44,600 --> 00:23:48,720
in the business world might be like, what?

402
00:23:48,720 --> 00:23:49,720
Nobody does that.

403
00:23:49,720 --> 00:23:55,360
So from the American perspective, yeah, we are more informal, you are totally okay with

404
00:23:55,360 --> 00:24:00,240
addressing somebody by first name in an email, in a phone call.

405
00:24:00,240 --> 00:24:04,800
It would be weird if you were to get on the phone and if you were to call somebody by

406
00:24:04,800 --> 00:24:12,200
hello, mister Johnson, like, or to whom it may concern, like, it's too much.

407
00:24:12,200 --> 00:24:17,760
I mean, I do, I, well, the to whom it may concern, I do do that when like on an, in

408
00:24:17,760 --> 00:24:22,480
an email, when I sent the first email to a, like an info app where there's no guy.

409
00:24:22,480 --> 00:24:23,680
Yes, that is okay.

410
00:24:23,680 --> 00:24:24,680
I do that too.

411
00:24:24,680 --> 00:24:29,440
But if there's, if you know, if I'm addressing, I don't know, just John Smith.

412
00:24:29,440 --> 00:24:33,440
If I know, hey, this is John Smith, then yeah, it's hello, John, right?

413
00:24:33,440 --> 00:24:39,240
What about with Americans or with people going to Germany or going to Europe?

414
00:24:39,240 --> 00:24:46,800
So you mentioned people, visitors coming here, but what about the other way around?

415
00:24:46,800 --> 00:24:52,440
What should Americans, for example, do on business in Germany?

416
00:24:52,440 --> 00:24:57,400
So you mentioned calling people by mister or missus.

417
00:24:57,400 --> 00:25:02,120
I think you can feel free to share about yourself, but don't put some somebody on the spot and

418
00:25:02,120 --> 00:25:03,600
ask them a direct question.

419
00:25:03,600 --> 00:25:05,560
Like what about about their personal life?

420
00:25:05,560 --> 00:25:08,280
Don't ask them a direct question about their personal life.

421
00:25:08,280 --> 00:25:15,280
Be yourself for one thing, be yourself, but don't expect that people are going to be just

422
00:25:15,280 --> 00:25:18,400
like you and just be aware of that.

423
00:25:18,400 --> 00:25:22,920
And as far as the travel itself, there is no difference in traveling on business or

424
00:25:22,920 --> 00:25:25,400
on a personal kind of vacation trip.

425
00:25:25,400 --> 00:25:28,240
Just when you, you know, when you drive, you know, you should, you should be brief or you

426
00:25:28,240 --> 00:25:32,240
should brief yourself and inform yourself about just certain things about the, if you

427
00:25:32,240 --> 00:25:35,680
want to drive your car, if you want to drive a rental car, what are the traffic rules?

428
00:25:35,680 --> 00:25:40,260
Or if you want to go out and eat somewhere, how do you tip, you know, things of that nature.

429
00:25:40,260 --> 00:25:43,800
So I don't think there is, there is a whole lot to it, but yeah, when it comes to the

430
00:25:43,800 --> 00:25:48,080
business setting, it is a little bit more, yeah, I want to say uptight, honestly, from

431
00:25:48,080 --> 00:25:51,320
an American perspective, it's probably, you would say it's uptight a little bit.

432
00:25:51,320 --> 00:25:57,240
You just have to establish a certain chemistry, whatever it takes, establish trust.

433
00:25:57,240 --> 00:26:02,520
And once you have that and you're being transparent and you're not misleading somebody and you

434
00:26:02,520 --> 00:26:08,160
know what someone else's goal is and maybe how, okay, what can I give them so that they

435
00:26:08,160 --> 00:26:09,960
can give me what I need?

436
00:26:09,960 --> 00:26:13,960
What about company credit cards and expenses?

437
00:26:13,960 --> 00:26:20,480
So is everything covered in a German business trip, like the U S typically, and do you get

438
00:26:20,480 --> 00:26:21,480
a company car?

439
00:26:21,480 --> 00:26:23,880
Do you get like these sorts of things?

440
00:26:23,880 --> 00:26:24,880
It depends.

441
00:26:24,880 --> 00:26:31,080
So I can only speak from my personal experience and just the people I know.

442
00:26:31,080 --> 00:26:38,520
America is you go on a business trip and your entire trip, including your meals is a hundred

443
00:26:38,520 --> 00:26:39,520
percent covered, right?

444
00:26:39,520 --> 00:26:41,800
That's my, that's at least that's been my understanding.

445
00:26:41,800 --> 00:26:46,060
And that's how my personal role right now with the company I'm with works.

446
00:26:46,060 --> 00:26:47,400
So you don't have to worry.

447
00:26:47,400 --> 00:26:48,920
You just act regularly.

448
00:26:48,920 --> 00:26:51,000
You go out and you eat something.

449
00:26:51,000 --> 00:26:52,000
I mean, you shouldn't go crazy.

450
00:26:52,000 --> 00:26:56,920
I mean, you shouldn't take advantage of it, but just the way you would spend a day and

451
00:26:56,920 --> 00:27:01,400
eat just like on any other day on your own and everything is just covered.

452
00:27:01,400 --> 00:27:05,160
And in my case, yeah, I have a company credit card and everything goes on that credit card

453
00:27:05,160 --> 00:27:06,160
and that's it.

454
00:27:06,160 --> 00:27:10,800
So on a certain number of things or when it exceeds a certain value per transaction, you

455
00:27:10,800 --> 00:27:12,960
have to hand in receipts.

456
00:27:12,960 --> 00:27:13,960
That's pretty straightforward.

457
00:27:13,960 --> 00:27:18,160
Now in Germany, either when you book something in advance, maybe it goes on the company credit

458
00:27:18,160 --> 00:27:24,520
card or you pay it there, but your meals, your personal meals are not covered.

459
00:27:24,520 --> 00:27:30,040
There is, and that depending on where you go, like the German equivalent of the IRS

460
00:27:30,040 --> 00:27:38,800
has a like an average per datum kind of flat fee or flat amount of money that they would

461
00:27:38,800 --> 00:27:40,080
reimburse you for.

462
00:27:40,080 --> 00:27:44,640
But usually unless you go to the supermarket and eat dry bread, that's not going to cut

463
00:27:44,640 --> 00:27:45,640
it.

464
00:27:45,640 --> 00:27:47,840
You kind of pay out of pocket when you go somewhere.

465
00:27:47,840 --> 00:27:52,800
And then you have to like when you hand in your report, you have to specifically tell

466
00:27:52,800 --> 00:27:59,440
them, Hey, when was I provided a meal, including the breakfast at the hotel?

467
00:27:59,440 --> 00:28:04,280
Or if a business partner invited you to dinner or something, then they deduct that and then

468
00:28:04,280 --> 00:28:05,620
you get less money.

469
00:28:05,620 --> 00:28:10,260
And with the times it's such as science and in America, it's really straightforward.

470
00:28:10,260 --> 00:28:11,500
It's so much easier.

471
00:28:11,500 --> 00:28:14,560
And the biggest thing too is hotel.

472
00:28:14,560 --> 00:28:21,520
When you check out of a hotel, the hotel bill in Germany and both companies I have worked

473
00:28:21,520 --> 00:28:27,480
for so far, I think so by that, I feel like it's a general accounting constraint in Germany.

474
00:28:27,480 --> 00:28:35,320
They are absolutely religious about the address in the hotel bill.

475
00:28:35,320 --> 00:28:40,880
It has to specifically lay out the exactly correct company address.

476
00:28:40,880 --> 00:28:45,880
Otherwise in German accounting, they have to reject the invoice or they, I don't know

477
00:28:45,880 --> 00:28:46,960
what the reason is.

478
00:28:46,960 --> 00:28:50,120
Maybe they can't get the tax back or whatever.

479
00:28:50,120 --> 00:28:54,680
Whereas here it does not matter.

480
00:28:54,680 --> 00:29:00,560
As long as the bill kind of shows, yeah, so this was pertaining to that one business trip,

481
00:29:00,560 --> 00:29:01,560
I'm good.

482
00:29:01,560 --> 00:29:05,640
I've had bills where there was no address on it at all or just my name or maybe even

483
00:29:05,640 --> 00:29:10,900
misspelled or the company or also with typos and misspelled and nobody cared.

484
00:29:10,900 --> 00:29:14,600
In Germany, people like the accountants lose it over it.

485
00:29:14,600 --> 00:29:17,780
They're like, no, there's a typo here.

486
00:29:17,780 --> 00:29:20,480
We're not in, I don't know, the zip code is wrong or something.

487
00:29:20,480 --> 00:29:23,560
Like there's like a typo in the zip code or something.

488
00:29:23,560 --> 00:29:25,080
We cannot accept that bill.

489
00:29:25,080 --> 00:29:30,040
I've seen this when I had German colleagues from Germany over and they were at a hotel

490
00:29:30,040 --> 00:29:33,880
checking out and the American receptionist, like Francesco Persson, didn't even know what

491
00:29:33,880 --> 00:29:34,880
the problem was.

492
00:29:34,880 --> 00:29:38,240
They were like, yeah, this has to be the exact address has to be on the bill.

493
00:29:38,240 --> 00:29:41,200
They were like, what?

494
00:29:41,200 --> 00:29:42,200
And here it doesn't matter.

495
00:29:42,200 --> 00:29:45,480
So yeah, accounting wise, that's trivia.

496
00:29:45,480 --> 00:29:49,640
Another thing too is when you have a business dinner at the expense of one of the companies

497
00:29:49,640 --> 00:29:55,800
that you have another business partner and one of them is paying, usually the sales person

498
00:29:55,800 --> 00:29:58,960
is paying for it on their company's dime.

499
00:29:58,960 --> 00:30:00,840
That happens on both sides of the pond.

500
00:30:00,840 --> 00:30:05,840
But the thing is for those people later on handing in the receipt at their company, not

501
00:30:05,840 --> 00:30:10,980
only do they have to hand in the just a receipt of that restaurant, but there's also there's

502
00:30:10,980 --> 00:30:17,320
a second receipt that tells like, yeah, this was a business dinner and number of people

503
00:30:17,320 --> 00:30:18,760
or something like that.

504
00:30:18,760 --> 00:30:22,640
So like from that kind of process perspective, it's just so cumbersome.

505
00:30:22,640 --> 00:30:23,640
And here it's just straightforward.

506
00:30:23,640 --> 00:30:25,240
I mean, there's a receipt.

507
00:30:25,240 --> 00:30:27,520
Yeah, there was we had dinner and that's it.

508
00:30:27,520 --> 00:30:33,240
I remember we had a we had somebody from Germany over and invited us for dinner here in the

509
00:30:33,240 --> 00:30:34,240
US here in the US.

510
00:30:34,240 --> 00:30:35,840
Yeah, came over here invited.

511
00:30:35,840 --> 00:30:39,040
I think it was an may have been an internal meeting even same deal.

512
00:30:39,040 --> 00:30:40,840
Doesn't matter if it's internal or external.

513
00:30:40,840 --> 00:30:46,200
And we had to go back to that restaurant and get another like receipt so that the German

514
00:30:46,200 --> 00:30:48,080
people over there could process it.

515
00:30:48,080 --> 00:30:51,780
It was weird, just weird.

516
00:30:51,780 --> 00:30:52,780
Germany is weird.

517
00:30:52,780 --> 00:30:59,060
And I say it here when it comes to those kinds of things, it is Germany is so ridiculously

518
00:30:59,060 --> 00:31:04,040
inefficient and just unnecessarily complicated.

519
00:31:04,040 --> 00:31:06,920
Germany should change that now.

520
00:31:06,920 --> 00:31:10,820
Now like right now we have a new government now.

521
00:31:10,820 --> 00:31:14,480
What are some of the biggest lessons that you have learned from your business trips

522
00:31:14,480 --> 00:31:19,280
and your business experience in both countries?

523
00:31:19,280 --> 00:31:20,280
Honesty is the best policy.

524
00:31:20,280 --> 00:31:22,160
You know, don't mislead anybody.

525
00:31:22,160 --> 00:31:24,680
I always try to treat people the way I want to be treated.

526
00:31:24,680 --> 00:31:27,240
But that goes for both my personal and my professional life.

527
00:31:27,240 --> 00:31:28,240
Read the room.

528
00:31:28,240 --> 00:31:32,200
You know, when you when you go somewhere, you just you know, you can't prepare for everything.

529
00:31:32,200 --> 00:31:36,200
You have to observe and trust your judgment.

530
00:31:36,200 --> 00:31:37,380
Play it by ear.

531
00:31:37,380 --> 00:31:41,560
Find the chemistry, read the room and see, OK, what's the dynamic and trust your gut.

532
00:31:41,560 --> 00:31:44,600
You just have to be very cognizant of your environment.

533
00:31:44,600 --> 00:31:47,080
And that goes both for both.

534
00:31:47,080 --> 00:31:52,440
If you've had any specific business experiences or business trips here in the US or if you've

535
00:31:52,440 --> 00:31:56,920
gone abroad to another country, if you've gone to Germany, if you've gone to Europe,

536
00:31:56,920 --> 00:32:02,960
if you've gone to China, if you've gone anywhere where you have a specific special experience

537
00:32:02,960 --> 00:32:08,000
that you would like to share, please feel free to comment that below or feel free to

538
00:32:08,000 --> 00:32:09,720
let us know.

539
00:32:09,720 --> 00:32:14,480
Or correct me if if if your experience has been different than mine.

540
00:32:14,480 --> 00:32:19,960
I think there were so many things that I learned and that Marco had not told me before we hit

541
00:32:19,960 --> 00:32:20,960
record.

542
00:32:20,960 --> 00:32:21,960
There was no occasion.

543
00:32:21,960 --> 00:32:25,780
We really hope that you enjoyed and that you learned something new today.

544
00:32:25,780 --> 00:32:28,120
We thank you so much for tuning in.

545
00:32:28,120 --> 00:32:30,320
We will see you next time.

546
00:32:30,320 --> 00:32:41,440
See you next time.

