WEBVTT 00:00:38.789 --> 00:00:41.229 Welcome back everybody, this is your host Neogentrics 00:00:41.229 --> 00:00:44.030 and welcome back to Food for Thought, Thoughts 00:00:44.030 --> 00:00:47.549 If It Were You Season 2. We're now back at our 00:00:47.549 --> 00:00:50.890 regular scheduled time and when I basically do 00:00:50.890 --> 00:00:53.490 these recordings. And you guys get to see them 00:00:53.490 --> 00:00:57.850 at 3am in the morning. That's when I record them, 00:00:57.950 --> 00:00:59.670 that's when I release them, but you guys probably 00:00:59.670 --> 00:01:03.049 don't see them until after 8am, which is perfect. 00:01:03.609 --> 00:01:07.260 I always love having my episodes available. recorded 00:01:07.260 --> 00:01:09.620 out there and ready for everyone to hear them 00:01:09.620 --> 00:01:12.980 right when everyone needs them or when they you 00:01:12.980 --> 00:01:17.560 know are more convenient for you and I'm pretty 00:01:17.560 --> 00:01:20.439 sure as you've all have been noticing it's been 00:01:20.439 --> 00:01:23.200 a while since I've been doing these and now I'm 00:01:23.200 --> 00:01:25.239 just kind of starting to get back in the swing 00:01:25.239 --> 00:01:28.060 of things so we're definitely going to be getting 00:01:28.060 --> 00:01:32.230 these way more often as we should have been One, 00:01:32.230 --> 00:01:34.650 because I miss doing it. And two, there's still 00:01:34.650 --> 00:01:38.969 so much to cover. I mean, between the topics 00:01:38.969 --> 00:01:43.430 of entitled people and stupidity in action, I 00:01:43.430 --> 00:01:46.670 mean, there's so many things to cover. And there's 00:01:46.670 --> 00:01:49.250 still not enough time. So what I'm going to do 00:01:49.250 --> 00:01:51.950 is we're going to cover as many of these as we 00:01:51.950 --> 00:01:56.310 can before 2021 is up. There are definitely enough 00:01:56.310 --> 00:01:58.730 days for me to get in as many episodes as possible. 00:01:59.549 --> 00:02:03.109 But for the majority of you guys, standard episodes 00:02:03.109 --> 00:02:06.510 will start coming out again as I get back into 00:02:06.510 --> 00:02:09.530 the rhythm of everything every morning again 00:02:09.530 --> 00:02:13.389 at 3 a .m. real soon. And with that, we'll also 00:02:13.389 --> 00:02:19.050 maybe receiving afternoon updates or episodes 00:02:19.050 --> 00:02:23.629 at 3 p .m. as well we'll see how this goes i 00:02:23.629 --> 00:02:26.169 would love to get back into it there are less 00:02:26.169 --> 00:02:30.590 than 60 days left in the year so let's see how 00:02:30.590 --> 00:02:35.449 many episodes we can get there meanwhile as you 00:02:35.449 --> 00:02:38.050 can probably tell from the title of this podcast 00:02:38.050 --> 00:02:41.830 episode today's topic is a rather unusual one 00:02:42.569 --> 00:02:44.069 Today we're going to talk about how to minimize 00:02:44.069 --> 00:02:48.270 distractions and time wasters. Things that basically 00:02:48.270 --> 00:02:50.849 eat up your time and prevent you from doing the 00:02:50.849 --> 00:02:54.009 stuff that you enjoy doing. Example, my podcast. 00:02:54.310 --> 00:02:56.889 It's the perfect time to do this one as it's, 00:02:56.889 --> 00:03:00.490 you know, kind of relevant. Let's put it this 00:03:00.490 --> 00:03:03.229 way. There are many things in life that can, 00:03:03.310 --> 00:03:06.710 you know, potentially waste a lot of time. And 00:03:06.710 --> 00:03:09.840 by minimizing those distractions and... removing 00:03:09.840 --> 00:03:13.159 any possible time wasters from our day, we can 00:03:13.159 --> 00:03:15.340 actually accomplish way more and potentially 00:03:15.340 --> 00:03:20.539 become way more successful. Point in case, unlike, 00:03:20.740 --> 00:03:23.460 you know, my friend rslash, who seems to be doing 00:03:23.460 --> 00:03:26.819 really good on his channel, and with his podcast, 00:03:27.139 --> 00:03:30.379 I have to rework and get myself back up to the 00:03:30.379 --> 00:03:33.960 place where I used to be two to three years ago. 00:03:34.439 --> 00:03:41.800 So, with that being said, Although there is a 00:03:41.800 --> 00:03:44.819 lot of stuff still going on, I have a list of 00:03:44.819 --> 00:03:51.180 stuff here that you could use to basically, I 00:03:51.180 --> 00:03:55.020 don't know, apply to your otherwise busy schedule 00:03:55.020 --> 00:03:59.039 of life that could help you reduce those types 00:03:59.039 --> 00:04:01.400 of distractions and time wasters, whether it's 00:04:01.400 --> 00:04:04.219 in your workplace or your everyday life. So when 00:04:04.219 --> 00:04:06.860 it comes down to it, when you need to get on, 00:04:07.240 --> 00:04:09.520 And, you know, avoid as many distractions as 00:04:09.520 --> 00:04:12.879 possible. All I want you to do is utilize some 00:04:12.879 --> 00:04:16.180 of these simple ideas that I have. And you can 00:04:16.180 --> 00:04:19.459 increase your productivity and make more effectiveness 00:04:19.459 --> 00:04:24.639 of the time you do have. Okay? So let's get started, 00:04:24.699 --> 00:04:48.370 shall we? Okay, so I'm not going to waste any 00:04:48.370 --> 00:04:50.370 time on this. Let's just go ahead and get into 00:04:50.370 --> 00:04:54.930 this and get started. First things first, your 00:04:54.930 --> 00:04:58.129 phone. I hate to say it, but we're going to start 00:04:58.129 --> 00:05:01.069 with the most obvious time waster and distraction 00:05:01.069 --> 00:05:05.810 that anybody could ever come across. And unfortunately, 00:05:06.029 --> 00:05:16.120 that is your phone. Okay. Turn your phone off. 00:05:16.220 --> 00:05:19.180 Or, if you can't do that because you're one of 00:05:19.180 --> 00:05:21.019 those people who has to have it on in case of 00:05:21.019 --> 00:05:26.339 emergencies, silence it. Okay? Use the voicemail 00:05:26.339 --> 00:05:29.180 wisely and set aside times to, you know, return 00:05:29.180 --> 00:05:33.220 missed calls. Not every call is important. Unless 00:05:33.220 --> 00:05:36.279 your job literally requires you to be on your 00:05:36.279 --> 00:05:40.029 phone. Then that's an exception. With that being 00:05:40.029 --> 00:05:42.569 said, schedule times in your day when you know 00:05:42.569 --> 00:05:44.870 you will be able to receive calls. Let other 00:05:44.870 --> 00:05:47.350 people know about your schedule too. That way 00:05:47.350 --> 00:05:50.970 they don't call you when it's inconvenient. Also, 00:05:51.089 --> 00:05:54.449 have a personal mobile phone. Do not give that 00:05:54.449 --> 00:05:57.410 number to your boss, your colleagues, none of 00:05:57.410 --> 00:06:00.019 them. Only to friends and family so they can 00:06:00.019 --> 00:06:02.540 still reach you in case of an emergency. This 00:06:02.540 --> 00:06:05.839 is why I, myself, carry two phones. I try to 00:06:05.839 --> 00:06:08.120 keep my work and my personal life separate. Why? 00:06:08.240 --> 00:06:10.740 Because I don't need work, bills, or whatever 00:06:10.740 --> 00:06:15.939 the hell contacting me on my off days. You know? 00:06:16.699 --> 00:06:20.720 Everyone needs a break. Also, when making or 00:06:20.720 --> 00:06:25.860 receiving a call, please, please be polite. Listen 00:06:25.860 --> 00:06:30.120 and clarify. Try to avoid excessive small talk 00:06:30.120 --> 00:06:35.139 and keeping the calls as brief as possible. And 00:06:35.139 --> 00:06:37.060 I should know, because out of experience, I've 00:06:37.060 --> 00:06:39.000 found that if I ask the wrong question, we'll 00:06:39.000 --> 00:06:41.019 be sitting here for an hour. And as we already 00:06:41.019 --> 00:06:44.120 know, elderly people like to talk. There's nothing 00:06:44.120 --> 00:06:46.480 wrong with that. But if you're on a schedule, 00:06:46.660 --> 00:06:49.060 this is something you want to avoid. Unless you 00:06:49.060 --> 00:06:52.379 work in Xfinity, then do what you got to do. 00:06:53.100 --> 00:06:58.149 Now, when taking calls, stand up. Research shows 00:06:58.149 --> 00:07:03.490 that people who stand while on the phone tend 00:07:03.490 --> 00:07:05.589 to want to keep their conversations brief so 00:07:05.589 --> 00:07:07.129 they can get to the point of what they're talking 00:07:07.129 --> 00:07:09.509 about. If you're one of those people, you'll 00:07:09.509 --> 00:07:11.209 notice because you'll start walking in circles 00:07:11.209 --> 00:07:14.250 while you're talking. It means you're impatient 00:07:14.250 --> 00:07:17.410 and you just want this call over with. You may 00:07:17.410 --> 00:07:21.089 not realize it, but your body does. Next, if 00:07:21.089 --> 00:07:23.490 you agree to take on tasks as part of the phone 00:07:23.490 --> 00:07:27.550 conversation, Then act on them immediately, even 00:07:27.550 --> 00:07:30.410 if this means adding them to your to -do list. 00:07:30.629 --> 00:07:32.769 Why? Because now you're becoming productive and 00:07:32.769 --> 00:07:34.050 you're not just sitting there on the phone doing 00:07:34.050 --> 00:07:36.449 nothing. I know a lot of people who sit on their 00:07:36.449 --> 00:07:38.470 phones talking, talking, talking, talking, talking, 00:07:38.509 --> 00:07:40.189 when they could be doing something else at the 00:07:40.189 --> 00:07:42.129 same time that they know they have to have done 00:07:42.129 --> 00:07:47.129 in the same day and have more free time. Lastly, 00:07:47.290 --> 00:07:49.350 store numbers that you dial frequently in your 00:07:49.350 --> 00:07:51.769 phone and keep them on a readily available... 00:07:52.120 --> 00:07:54.279 Uh list, you know this thing we used to have 00:07:54.279 --> 00:07:56.759 it's called speed dial You should probably program 00:07:56.759 --> 00:07:59.120 it in so that when you press one button to hit 00:07:59.120 --> 00:08:01.959 dial It automatically dials that person so you 00:08:01.959 --> 00:08:05.000 don't have to keep looking for their number over 00:08:05.000 --> 00:08:11.420 and over and over again Okay That's all I have 00:08:11.420 --> 00:08:14.139 to say about phones We'll take a short break 00:08:14.139 --> 00:08:16.120 and then we'll talk about your email. Yeah your 00:08:16.120 --> 00:08:34.470 email. That's another one All right, phones, 00:08:34.789 --> 00:08:38.450 big, big time waster, very big distraction because 00:08:38.450 --> 00:08:40.350 we end up sitting there playing on it for an 00:08:40.350 --> 00:08:42.110 extended period of time. But what if you're not 00:08:42.110 --> 00:08:44.929 one of those people? What if you're not one of 00:08:44.929 --> 00:08:46.210 those people who's always on their phones? What 00:08:46.210 --> 00:08:48.210 if your email is your thing where you're always 00:08:48.210 --> 00:08:51.690 checking and sending emails? Well, here's the 00:08:51.690 --> 00:08:54.789 thing, okay? Only check your email a couple times 00:08:54.789 --> 00:08:56.929 a day. That way you don't miss anything if you 00:08:56.929 --> 00:08:59.460 need to. Close your email client when it's not 00:08:59.460 --> 00:09:01.500 being used. One, this will also save battery 00:09:01.500 --> 00:09:03.759 power on your phone, believe it or not. Also, 00:09:03.879 --> 00:09:06.539 new emails flash up on your computer screen can 00:09:06.539 --> 00:09:10.960 also be a very, very big distraction and a huge 00:09:10.960 --> 00:09:12.600 time waster. Why? Because you're going to see 00:09:12.600 --> 00:09:15.059 it like, oh, what is that? And then go open it. 00:09:15.100 --> 00:09:16.259 And now you're sitting here going through the 00:09:16.259 --> 00:09:18.600 rest of your emails again. So you don't want 00:09:18.600 --> 00:09:21.399 that. You want the notifications, but you don't 00:09:21.399 --> 00:09:23.799 want them to show what's in them because it's 00:09:23.799 --> 00:09:26.029 just going to make you want to go through. Also 00:09:26.029 --> 00:09:28.529 set up folders and rules in your email client. 00:09:28.690 --> 00:09:31.169 Most of them have this ability I know Gmail has 00:09:31.169 --> 00:09:34.090 this ability to automatically filter your emails 00:09:34.090 --> 00:09:36.330 and your follow them away according to whatever 00:09:36.330 --> 00:09:40.309 categories you put them in I think outlook now 00:09:40.309 --> 00:09:43.909 is Taking into that taking that into consideration 00:09:43.909 --> 00:09:46.669 where you can filter them that way too. Okay 00:09:46.669 --> 00:09:49.370 now With that being said, I want you to also 00:09:49.370 --> 00:09:52.789 try to schedule a block of time each day for 00:09:52.789 --> 00:09:54.769 sending and responding to emails. That way, you 00:09:54.769 --> 00:09:58.529 never miss them. Okay? In my case, I do that 00:09:58.529 --> 00:10:01.230 around lunchtime. I can eat and sort mail at 00:10:01.230 --> 00:10:02.909 the same time, so I don't have to do this all 00:10:02.909 --> 00:10:05.110 day long. And then I check my mail again at the 00:10:05.110 --> 00:10:08.429 end of the day. Why I do that? Because I don't 00:10:08.429 --> 00:10:10.629 want to sit there going through my email all 00:10:10.629 --> 00:10:12.769 day long. Every now and then, I'll set aside 00:10:12.769 --> 00:10:14.809 a whole day to just skim through all my emails 00:10:14.809 --> 00:10:18.250 and delete everything that I don't need. That's 00:10:18.250 --> 00:10:22.330 a whole other thing entirely. Okay? But at the 00:10:22.330 --> 00:10:25.750 same time, like I said, you're scheduling a time 00:10:25.750 --> 00:10:28.049 to go through them. With that being said, don't 00:10:28.049 --> 00:10:32.110 just let your emails pile up. Okay? Because now 00:10:32.110 --> 00:10:33.690 it becomes unmanageable because now you have 00:10:33.690 --> 00:10:36.590 to literally plan out a day, kind of like I did, 00:10:36.730 --> 00:10:39.070 go through everything and delete stuff that shouldn't 00:10:39.070 --> 00:10:41.690 be there and reply to everybody who needs to 00:10:41.690 --> 00:10:43.830 reply to that I didn't reply to earlier in the 00:10:43.830 --> 00:10:45.830 week. And by this point, if it was urgent, then 00:10:45.830 --> 00:10:49.600 I missed it. Okay? Delete all your spam emails 00:10:49.600 --> 00:10:53.220 immediately. Also. Because otherwise it's just 00:10:53.220 --> 00:10:55.980 eating up storage space in your email. With that 00:10:55.980 --> 00:10:57.519 being said, when you're deleting those spam emails, 00:10:57.639 --> 00:10:59.620 also delete all irrelevant emails immediately. 00:10:59.759 --> 00:11:02.460 This includes general mails that don't specifically 00:11:02.460 --> 00:11:04.639 involve you or don't care about whether or not 00:11:04.639 --> 00:11:10.080 you reply. People, organizations that usually 00:11:10.080 --> 00:11:13.159 use the reply all function to their email client, 00:11:13.259 --> 00:11:17.190 don't do that. Although such emails may be relevant 00:11:17.190 --> 00:11:19.409 to certain peoples in certain departments, if 00:11:19.409 --> 00:11:23.090 it's not relevant to you, delete it. Because, 00:11:23.250 --> 00:11:25.009 you know, it doesn't serve a purpose and it's 00:11:25.009 --> 00:11:28.129 just eating up space. Also, forward emails to 00:11:28.129 --> 00:11:32.009 somebody who can better or provide a better response. 00:11:32.429 --> 00:11:34.750 If need be, don't sit there and try to come up 00:11:34.750 --> 00:11:37.009 with something if you know you can't. Also, if 00:11:37.009 --> 00:11:38.470 it's not relevant to you, just forward it to 00:11:38.470 --> 00:11:41.809 someone else who actually cares. It's not chain 00:11:41.809 --> 00:11:45.320 mail, it's responsive mail. Sorry, responsible 00:11:45.320 --> 00:11:49.980 mail. Okay. Also, try to handle each relevant 00:11:49.980 --> 00:11:53.299 email only once. Read, respond immediately within 00:11:53.299 --> 00:11:55.539 your scheduled time. Once done, file the email 00:11:55.539 --> 00:11:57.220 away. Don't go back and look at it because then 00:11:57.220 --> 00:11:58.879 you're going to want to reply again or change 00:11:58.879 --> 00:12:01.679 something or want to cancel the email. Don't 00:12:01.679 --> 00:12:05.639 do that. Don't do any of that. Okay. Also, be 00:12:05.639 --> 00:12:08.000 wary of emails marked urgent or high priority. 00:12:08.940 --> 00:12:12.000 Because they may not be that. I've received a 00:12:12.000 --> 00:12:14.480 lot of emails saying that they're urgent and 00:12:14.480 --> 00:12:19.539 high priority. I'm a student. So unless those 00:12:19.539 --> 00:12:22.480 files or those emails are related to the school 00:12:22.480 --> 00:12:25.960 or my teachers. A lot of times they go straight 00:12:25.960 --> 00:12:27.840 in the garbage because they have nothing to do 00:12:27.840 --> 00:12:32.289 with me or my degree. To be fair. Okay. Receiving 00:12:32.289 --> 00:12:34.970 emails about how I can use makeup effectively 00:12:34.970 --> 00:12:37.730 and make my face shine has nothing to do with 00:12:37.730 --> 00:12:41.309 my degree in business or my interest in cybersecurity 00:12:41.309 --> 00:12:45.149 or podcasting. Okay. If my face looks like a 00:12:45.149 --> 00:12:47.549 horrid mess, so be it, but it has nothing to 00:12:47.549 --> 00:13:12.860 do with my future. Okay, everybody. So, we covered 00:13:12.860 --> 00:13:15.340 phones, we covered emails, the two of the biggest 00:13:15.340 --> 00:13:18.399 ones. There was some other stuff here that y 00:13:18.399 --> 00:13:20.840 'all may not think are time wasters or distractions, 00:13:21.039 --> 00:13:26.320 but before we go any further, I did cover emails, 00:13:26.480 --> 00:13:29.720 so I guess I should cover its opposite. Regular 00:13:29.720 --> 00:13:34.779 mail. Okay? If you still have a mailbox and you 00:13:34.779 --> 00:13:38.080 still receive regular mail, note this, right? 00:13:40.080 --> 00:13:43.519 Open your mail near a waste paper basket or something 00:13:43.519 --> 00:13:46.159 of the sort, a trash can, what have you, whatever 00:13:46.159 --> 00:13:48.899 you call it. Depending on what part of the world 00:13:48.899 --> 00:13:52.179 you live in, it could be called the bin, it could 00:13:52.179 --> 00:13:53.899 be called the trash can, it could be called the 00:13:53.899 --> 00:13:56.320 hub, it could be called nap bag, it doesn't matter. 00:13:57.659 --> 00:13:59.720 The reason for this is so that if it is trash, 00:13:59.899 --> 00:14:02.759 you can toss it away immediately, okay? Deal 00:14:02.759 --> 00:14:05.679 with your mail immediately, if possible. Read, 00:14:05.740 --> 00:14:10.029 process it. Reply if you need to reply. That's 00:14:10.029 --> 00:14:11.889 what the pen and paper is nearby if you need 00:14:11.889 --> 00:14:14.950 to do that. Aim to handle all your mail all at 00:14:14.950 --> 00:14:19.110 once. Even if it's just once a day. Just so it 00:14:19.110 --> 00:14:20.649 doesn't pile up in your mailbox. There's nothing 00:14:20.649 --> 00:14:22.789 worse than a mail person coming to deliver you 00:14:22.789 --> 00:14:24.990 something that's actually important. And your 00:14:24.990 --> 00:14:27.429 mailbox, regardless of how big it is, is filled 00:14:27.429 --> 00:14:29.970 with stuff in there that's been there for over 00:14:29.970 --> 00:14:33.990 three months. Because they will not be able to 00:14:33.990 --> 00:14:35.330 put it in there and then it's gonna be returned 00:14:35.330 --> 00:14:36.590 to sender So if you're sitting there waiting 00:14:36.590 --> 00:14:38.509 on a check or something in the mail, you're probably 00:14:38.509 --> 00:14:40.690 not gonna get it because your mailbox is full 00:14:40.690 --> 00:14:48.490 Okay now Computers the big thing the big CEO 00:14:48.490 --> 00:14:54.070 the PC the cruda girl of our everyday life first 00:14:54.070 --> 00:14:58.620 things first turn off I'm laughing because this 00:14:58.620 --> 00:15:01.600 is funny. Turn off any instant messaging application 00:15:01.600 --> 00:15:05.120 you have. It's funny because I don't think anyone 00:15:05.120 --> 00:15:07.399 still uses instant messaging ever since Yahoo 00:15:07.399 --> 00:15:11.860 Messenger died about 15, 16 years ago. But I 00:15:11.860 --> 00:15:14.639 could be wrong. Well, actually, no, I take that 00:15:14.639 --> 00:15:17.440 back. People nowadays use apps like GroupMe and 00:15:17.440 --> 00:15:22.980 Discord. So there's that. Close any programs. 00:15:23.559 --> 00:15:25.840 or documents when you're finished with them don't 00:15:25.840 --> 00:15:27.700 leave them up one it eats up your storage space 00:15:27.700 --> 00:15:31.259 two there's no point also file your documents 00:15:31.259 --> 00:15:33.240 on your computer in a logical way where you can 00:15:33.240 --> 00:15:36.279 find them and not just scattered about like papers 00:15:36.279 --> 00:15:40.259 on your desk okay this not only removes distractions 00:15:40.259 --> 00:15:42.960 but it means your computer is basically has more 00:15:42.960 --> 00:15:45.559 resources and processing power to do whatever 00:15:45.559 --> 00:15:47.779 it is you want to do next whether it's just watching 00:15:47.779 --> 00:15:50.919 videos of cats i still don't know why that's 00:15:50.919 --> 00:15:53.990 a thing That's also a time waster. So schedule 00:15:53.990 --> 00:15:56.970 your time to watch your video for cats Meanwhile, 00:15:57.029 --> 00:15:58.470 I'm talking about computer. So we'll come back 00:15:58.470 --> 00:16:01.610 to that Close any web pages after you finish 00:16:01.610 --> 00:16:04.929 reading them even if the stuff is important if 00:16:04.929 --> 00:16:07.490 it's important bookmark it That way you can come 00:16:07.490 --> 00:16:09.970 back to it. Okay, especially when it comes to 00:16:09.970 --> 00:16:12.870 news and social websites and networking sites 00:16:12.870 --> 00:16:15.740 and media of the sort But keep in mind that those 00:16:15.740 --> 00:16:17.399 sites are constantly updated, so if you don't 00:16:17.399 --> 00:16:19.360 save that specific page for whatever it is, unless 00:16:19.360 --> 00:16:21.440 that page is constantly updated and changing, 00:16:21.759 --> 00:16:24.759 there's no reason for you to leave the screen 00:16:24.759 --> 00:16:26.320 up. If you need the information immediately, 00:16:26.679 --> 00:16:30.919 print it. Yes, that's still a thing. If you have 00:16:30.919 --> 00:16:32.820 a printer, print it. If you can't print it, print 00:16:32.820 --> 00:16:35.340 it. You should be able to print to PDF. That's 00:16:35.340 --> 00:16:39.480 an option too. Okay? If you're tempted to distract 00:16:39.480 --> 00:16:43.100 yourself with a computer game, then either ration 00:16:43.100 --> 00:16:45.429 the amount of time you play it, Or just uninstall 00:16:45.429 --> 00:16:47.490 it from your computer because the longer it sits 00:16:47.490 --> 00:16:48.850 there, the more you're going to want to play 00:16:48.850 --> 00:16:51.690 it. Okay? I would know I love playing games, 00:16:51.730 --> 00:16:54.549 so I have to specify times when I can play mine. 00:16:55.210 --> 00:16:57.289 Make sure your computer is protected from viruses 00:16:57.289 --> 00:16:59.629 and malware, by the way. Back up all your work. 00:16:59.669 --> 00:17:02.570 Use a pen drive, a USB drive, a backup drive, 00:17:02.750 --> 00:17:05.250 doesn't matter. Something that you can carry 00:17:05.250 --> 00:17:07.549 your important files on and not forget them. 00:17:07.630 --> 00:17:09.809 Also, make sure that drive is locked with a password. 00:17:09.910 --> 00:17:12.670 You can do that. It's in the settings. Because 00:17:12.670 --> 00:17:14.910 if anyone can open your drive, that means anyone 00:17:14.910 --> 00:17:16.569 can take your important data and you'll lose 00:17:16.569 --> 00:17:18.789 it. Also, don't make your password something 00:17:18.789 --> 00:17:24.910 stupid like 12345 or thisismypassword. Be a little 00:17:24.910 --> 00:17:26.289 more secure than that. If you want to know how 00:17:26.289 --> 00:17:28.349 to do that, there's ways to do it. Look it up 00:17:28.349 --> 00:17:31.630 online. If I have to, I will cover it in a podcast 00:17:31.630 --> 00:17:35.880 per y 'all request. Also... Work within your 00:17:35.880 --> 00:17:38.119 means, whatever possible, okay? Try learning 00:17:38.119 --> 00:17:40.799 new IT skills. When, you know, you're pressed 00:17:40.799 --> 00:17:43.420 for time, it can be a disaster if things should 00:17:43.420 --> 00:17:46.319 fail. You would be better off knowing how to 00:17:46.319 --> 00:17:47.759 do it so you don't have to go look for somebody. 00:17:48.420 --> 00:17:50.500 If you need to, though, ask somebody for help 00:17:50.500 --> 00:17:53.279 or find a simple way to achieve your goal. Okay? 00:17:53.759 --> 00:17:55.579 Schedule time in the future to learn specific 00:17:55.579 --> 00:17:58.720 IT skills. Not everything has to be taken to 00:17:58.720 --> 00:18:01.680 the IT department. Most basic stuff can be handled 00:18:01.680 --> 00:18:26.460 by you. Just keep that in mind. With that stuff 00:18:26.460 --> 00:18:30.019 out of the way, everybody, let's talk about how 00:18:30.019 --> 00:18:33.559 arranged meetings can also be helpful to you. 00:18:34.640 --> 00:18:37.920 You'd be like, how is that avoiding distractions 00:18:37.920 --> 00:18:41.339 and minimizing time wasting? You'd be surprised. 00:18:41.819 --> 00:18:44.380 When it comes to arranged meetings, only attend 00:18:44.380 --> 00:18:51.809 the meetings that are relevant to you. If the 00:18:51.809 --> 00:18:54.250 meeting isn't necessary, don't go. If the meeting 00:18:54.250 --> 00:18:57.569 is necessary and it does have a specific purpose 00:18:57.569 --> 00:19:00.250 that requires your attention, then attend it. 00:19:00.710 --> 00:19:03.569 But always aim to arrive at a meeting on time. 00:19:04.170 --> 00:19:07.809 Rather, don't show up late because one, it's 00:19:07.809 --> 00:19:11.890 awkward. Two, when I say arrive on time, I'm 00:19:11.890 --> 00:19:14.490 talking about 15 minutes till. If you're arriving 00:19:14.490 --> 00:19:17.569 to your meeting exactly at the time you're supposed 00:19:17.569 --> 00:19:22.180 to be there, guess what? You're late. I hate 00:19:22.180 --> 00:19:23.440 to say it, but that's how they're going to look 00:19:23.440 --> 00:19:26.180 at it. Now, it's different if something happens 00:19:26.180 --> 00:19:29.619 and it causes a grief and, you know, like traffic, 00:19:29.819 --> 00:19:32.640 what have you. That's different. It's understandable. 00:19:32.839 --> 00:19:34.500 Everyone's going to understand that because traffic 00:19:34.500 --> 00:19:36.940 sucks. Not a single person I know likes driving 00:19:36.940 --> 00:19:41.779 here in Houston. Okay. Also, you need to know 00:19:41.779 --> 00:19:43.970 the purpose of the meeting. Get a copy of the 00:19:43.970 --> 00:19:46.009 agenda in advance. This will help you out greatly 00:19:46.009 --> 00:19:47.670 so you can prep for it if you need to, if you're 00:19:47.670 --> 00:19:50.309 one of those people. Also, arrange to leave the 00:19:50.309 --> 00:19:53.210 meeting early if it only is partially relevant 00:19:53.210 --> 00:19:55.230 to you. Please don't stick around there because, 00:19:55.289 --> 00:19:57.670 one, you're eating up your time when you could 00:19:57.670 --> 00:19:59.710 be doing something else. And unless there's some 00:19:59.710 --> 00:20:02.170 famous person in the room or the CEO or the owner 00:20:02.170 --> 00:20:04.529 of the company is present, there really is no 00:20:04.529 --> 00:20:07.369 reason for you to be there. Unless your manager 00:20:07.369 --> 00:20:09.950 called it, and then you're probably in trouble. 00:20:11.819 --> 00:20:17.420 In that regard, agree in advance for how long 00:20:17.420 --> 00:20:19.559 the meeting will run for, if you're one of the 00:20:19.559 --> 00:20:22.900 people helping arrange it. Start and end times 00:20:22.900 --> 00:20:26.160 of the meeting, so on and so forth. Please use 00:20:26.160 --> 00:20:29.440 a timed agenda. Especially for longer meetings 00:20:29.440 --> 00:20:34.019 where the chairperson is less effective and really 00:20:34.019 --> 00:20:37.069 doesn't have anything to add to it. okay this 00:20:37.069 --> 00:20:39.450 being said we'll cover visitors now i was gonna 00:20:39.450 --> 00:20:42.529 do it separate in a separate sec but i'm gonna 00:20:42.529 --> 00:20:46.930 cover it now visitors or impromptu meetings that's 00:20:46.930 --> 00:20:48.130 what you want to call them because that's what 00:20:48.130 --> 00:20:50.990 it feels like to me let people know when you're 00:20:50.990 --> 00:20:54.009 available to meet with visitors okay otherwise 00:20:54.009 --> 00:20:56.369 they'll just be popping in all day long every 00:20:56.369 --> 00:20:58.109 now and then when even when you don't want to 00:20:58.109 --> 00:21:00.049 be bothered imagine if you receive the visitor 00:21:00.049 --> 00:21:01.829 just as you're on your way to take a dump in 00:21:01.829 --> 00:21:05.630 the bathroom that would suck okay Schedule blocks 00:21:05.630 --> 00:21:07.910 of time when you can meet visitors and refer 00:21:07.910 --> 00:21:10.569 to these as your appointments. Try to limit each 00:21:10.569 --> 00:21:13.509 one to about 10 or 15 minutes so you're not overdoing 00:21:13.509 --> 00:21:16.109 it. This goes for business people and regular 00:21:16.109 --> 00:21:18.809 people. Whether you're an entrepreneur or not, 00:21:18.869 --> 00:21:20.589 this is things to keep in mind. And people don't 00:21:20.589 --> 00:21:22.529 understand how important this is. Otherwise, 00:21:22.769 --> 00:21:24.869 you've just wasted an hour of your time talking 00:21:24.869 --> 00:21:28.490 to this person and entertaining their face for 00:21:28.490 --> 00:21:33.599 longer than you probably should be. Okay? The 00:21:33.599 --> 00:21:39.660 word appointment is very formal, but how do I 00:21:39.660 --> 00:21:42.980 put this? No, I think I'll go that way. The word 00:21:42.980 --> 00:21:46.000 appointment is more formal and people are less 00:21:46.000 --> 00:21:48.960 likely to think they are popping in for a chat 00:21:48.960 --> 00:21:52.099 if they have to schedule it. They're more likely 00:21:52.099 --> 00:21:54.000 to come for a specific reason. Otherwise, they 00:21:54.000 --> 00:21:56.319 realize, hey, I'm obviously wasting their time. 00:21:56.359 --> 00:21:58.220 They don't want to be bothered with me. So if 00:21:58.220 --> 00:21:59.740 I was in their shoes, why would I want anyone 00:21:59.740 --> 00:22:03.119 to bother me? Things to keep in mind. That's 00:22:03.119 --> 00:22:05.380 where the thoughts if it were you thing in my 00:22:05.380 --> 00:22:09.259 podcast name comes from. Always consider the 00:22:09.259 --> 00:22:10.839 other person because you don't know how they're 00:22:10.839 --> 00:22:13.500 going to feel. Put yourself in their shoes so 00:22:13.500 --> 00:22:18.779 you understand. Also, learn to say no. If visitors 00:22:18.779 --> 00:22:21.359 arrive at an inconvenient time, then politely 00:22:21.359 --> 00:22:23.859 explain that you cannot see them and schedule 00:22:23.859 --> 00:22:26.579 a time to visit them that's more convenient for 00:22:26.579 --> 00:22:29.359 the both of you. Also, don't forget to schedule 00:22:29.359 --> 00:22:31.299 time to spend with your friends and family. You 00:22:31.299 --> 00:22:33.200 don't want to spend all your time working and 00:22:33.200 --> 00:22:35.440 meeting people and say, how you doing, sir? Is 00:22:35.440 --> 00:22:38.440 everything okay? How's your job? How's your work? 00:22:38.579 --> 00:22:41.000 Is everything all right? How's your family? Don't 00:22:41.000 --> 00:22:43.859 ask that question, by the way. Because if you're 00:22:43.859 --> 00:22:45.619 asking them how their family is, they probably 00:22:45.619 --> 00:22:51.900 work way too much just like you. All right? All 00:22:51.900 --> 00:22:55.059 righty then. So what's next? Family commitments. 00:22:55.740 --> 00:23:01.299 All right. With that being said, use a calendar. 00:23:01.740 --> 00:23:05.140 I'm laughing because this is funny. So, and there's 00:23:05.140 --> 00:23:07.359 a reason why this is funny. Family commitments 00:23:07.359 --> 00:23:12.099 could be considered huge time wasters, as my 00:23:12.099 --> 00:23:14.640 life is basically a combination of all of that. 00:23:15.579 --> 00:23:18.839 So, with that being said, use a calendar, or 00:23:18.839 --> 00:23:22.259 in my case, a giant wall calendar. That way they 00:23:22.259 --> 00:23:24.890 can't say they can't see it. uh for whichever 00:23:24.890 --> 00:23:27.009 member of the family is responsible for recording 00:23:27.009 --> 00:23:29.130 their commitments and activities and things you 00:23:29.130 --> 00:23:32.329 have to do and the reason for this is in my case 00:23:32.329 --> 00:23:34.089 when people say do you have the free time i could 00:23:34.089 --> 00:23:37.500 just point to the calendar Include your clubs, 00:23:37.640 --> 00:23:40.019 your societies, your social events, days off, 00:23:40.119 --> 00:23:42.119 doctors and dentist appointments, planned events 00:23:42.119 --> 00:23:45.240 such as holidays, car services, hairdressers, 00:23:45.259 --> 00:23:47.380 if you have that type of thing, for appointments, 00:23:47.559 --> 00:23:50.079 visiting your friends, extended families. Yeah, 00:23:50.220 --> 00:23:52.859 schedule that because they will eat up so much 00:23:52.859 --> 00:23:56.099 of your time. As much information as possible 00:23:56.099 --> 00:23:59.940 in each day, effectively and manageable. If it's 00:23:59.940 --> 00:24:03.339 written on a wall, on a giant calendar, you can't 00:24:03.339 --> 00:24:06.259 betray it. You can't go against it. you're more 00:24:06.259 --> 00:24:09.380 likely to follow it. It's calling having a set 00:24:09.380 --> 00:24:13.220 trend, a, uh, rhythmic flow to your day. It works 00:24:13.220 --> 00:24:17.000 out well. Also use a tray or a box for keeping 00:24:17.000 --> 00:24:19.420 important paperwork near the calendar, including 00:24:19.420 --> 00:24:21.759 appointments, reminders, phone messages, whatever's 00:24:21.759 --> 00:24:24.420 relevant, all those types of documents. So as 00:24:24.420 --> 00:24:26.779 soon as they expire, also throw them away. By 00:24:26.779 --> 00:24:28.759 the way, again, the trash can, you know, the 00:24:28.759 --> 00:24:32.119 bin, keep that next by this keeps everything 00:24:32.119 --> 00:24:35.119 organized. everyone has their own system for 00:24:35.119 --> 00:24:36.819 how they want to do this but this is the most 00:24:36.819 --> 00:24:38.680 practical way to make it work now if you can 00:24:38.680 --> 00:24:40.700 find a way to make it work with your own system 00:24:40.700 --> 00:24:44.259 even better why because this reduces stress it 00:24:44.259 --> 00:24:47.920 reduces time wasted trying to sort all this and 00:24:47.920 --> 00:24:51.220 everything just falls into place one and then 00:24:51.220 --> 00:24:54.259 two if it's already sorted then you don't have 00:24:54.259 --> 00:24:56.279 to worry about it yes in the beginning it will 00:24:56.279 --> 00:24:58.539 take time it will eat up a lot of your time to 00:24:58.539 --> 00:25:01.099 sort all this out But once it's done, it stays 00:25:01.099 --> 00:25:03.019 done. You don't have to do anything else again 00:25:03.019 --> 00:25:05.220 except put everything right where it needs to 00:25:05.220 --> 00:25:24.119 be. Keep that in mind. Okay, everybody. Looks 00:25:24.119 --> 00:25:26.559 like we finally hit our stride. The last topic 00:25:26.559 --> 00:25:29.430 to cover, stress. I've already did a podcast 00:25:29.430 --> 00:25:32.910 on stress. I covered what is stress, what is 00:25:32.910 --> 00:25:36.130 anger, how they're related, how you end up with 00:25:36.130 --> 00:25:38.470 them, how to reduce them. It's already been covered. 00:25:39.910 --> 00:25:42.190 So all I really have to say here when it comes 00:25:42.190 --> 00:25:46.029 to stress, other than if you want to know more 00:25:46.029 --> 00:25:48.609 about it, look for the podcast I already did 00:25:48.609 --> 00:25:54.990 on it earlier on, is that, look, we're busy people, 00:25:55.109 --> 00:25:58.579 okay? Everybody is. Everyone's got stuff on their 00:25:58.579 --> 00:26:00.299 minds. They got stuff they got to do, things 00:26:00.299 --> 00:26:02.500 they got to think about, stuff on a day -to -day 00:26:02.500 --> 00:26:05.920 basis. You know, I've got a lot of recovering 00:26:05.920 --> 00:26:07.900 to do from a lot of the stuff that's happened 00:26:07.900 --> 00:26:11.799 to me. It is stressful. Don't get me wrong, okay? 00:26:12.160 --> 00:26:15.240 I have my days where I just want to be left alone 00:26:15.240 --> 00:26:18.380 and, you know, lay down in my bed and not think 00:26:18.380 --> 00:26:20.779 about anything. But obviously, I can't do that. 00:26:22.389 --> 00:26:25.150 When we're busy, we're more likely to have a 00:26:25.150 --> 00:26:27.269 very short temper. This is the reason why I'm 00:26:27.269 --> 00:26:32.089 saying this. We want nothing more to be just 00:26:32.089 --> 00:26:35.470 relaxed. My girlfriend is like a prime example 00:26:35.470 --> 00:26:37.349 of this because of the type of job she has. I 00:26:37.349 --> 00:26:41.430 can't say what it is on this podcast, but use 00:26:41.430 --> 00:26:44.329 your imagination. She works for the government 00:26:44.329 --> 00:26:48.769 in a way. Rather, she works for the state. Anyway, 00:26:48.890 --> 00:26:52.859 little things. When you're extremely stressed 00:26:52.859 --> 00:26:57.359 out, tend to be way more irritable to you than 00:26:57.359 --> 00:27:01.039 they usually are. And, you know, we're more likely 00:27:01.039 --> 00:27:03.460 to feel stressed or angry as a result of that. 00:27:04.180 --> 00:27:09.779 Okay? So, stress and anger will both, in a way, 00:27:09.819 --> 00:27:12.339 potentially waste more time and you'll run the 00:27:12.339 --> 00:27:15.440 risk of damaging your health and, well, the feelings 00:27:15.440 --> 00:27:17.380 of other people around you if you care about 00:27:17.380 --> 00:27:20.180 that type of thing. Then you realize, always 00:27:20.180 --> 00:27:22.680 try to stay as calm as possible. Let others know 00:27:22.680 --> 00:27:24.859 that you're busy and that you need time to complete 00:27:24.859 --> 00:27:28.420 whatever task you have. Unless they're just incompetent 00:27:28.420 --> 00:27:31.440 morons and they just don't understand. Or worse, 00:27:31.599 --> 00:27:34.779 God help you if it's worse, they're entitled 00:27:34.779 --> 00:27:37.380 people. You know, the ones that feel that they're 00:27:37.380 --> 00:27:39.859 more important than everyone else, including 00:27:39.859 --> 00:27:43.799 you, and they really don't care if you're having 00:27:43.799 --> 00:27:47.269 a bad day or if you need help. You know. We've 00:27:47.269 --> 00:27:50.890 all read the story about the guy who was injured 00:27:50.890 --> 00:27:57.269 on the path. What was it called? The Good Samaritan. 00:27:57.349 --> 00:28:01.990 That's it. The guy was basically hurt, and two 00:28:01.990 --> 00:28:05.369 well -off people walked by him, saw him, ignored 00:28:05.369 --> 00:28:08.130 him, and kept going, and how the one person that 00:28:08.130 --> 00:28:11.309 most of the Israelites basically ignored was 00:28:11.309 --> 00:28:14.079 a Samaritan who actually helped him. We've all 00:28:14.079 --> 00:28:15.720 heard this story. We've all read this story. 00:28:16.039 --> 00:28:18.480 Unless you're, you know, not a Bible believer, 00:28:18.599 --> 00:28:21.819 then to each, you know, to each their own. Or 00:28:21.819 --> 00:28:23.819 you probably have heard a variation of the same 00:28:23.819 --> 00:28:27.460 story. And one I'm not sure. So, but you see 00:28:27.460 --> 00:28:31.579 my point. Okay? If you're like the first two 00:28:31.579 --> 00:28:35.680 people and you just don't care, then there's 00:28:35.680 --> 00:28:40.059 no helping you. I'm sorry. Okay? Eventually you'll 00:28:40.059 --> 00:28:44.869 learn. Maybe you won't. Be more like that last 00:28:44.869 --> 00:28:48.170 person, the third one. Consider how the other 00:28:48.170 --> 00:28:51.109 people feel. That way, when you're in that same 00:28:51.109 --> 00:28:54.589 boat, people treat you right instead of treating 00:28:54.589 --> 00:28:57.269 you like the others, ready to wring their net 00:28:57.269 --> 00:29:00.349 and drive them into the ground. People are usually 00:29:00.349 --> 00:29:02.349 understanding, and they may even offer to help 00:29:02.349 --> 00:29:06.930 you. You never know. It just depends. Everybody's 00:29:06.930 --> 00:29:09.950 different. Kind of went in a different direction 00:29:09.950 --> 00:29:11.869 than I wanted that to, but that's the overall 00:29:11.869 --> 00:29:16.529 arcing. point of this okay there's a lot of things 00:29:16.529 --> 00:29:19.490 to keep in mind here when it comes to this and 00:29:19.490 --> 00:29:23.109 your time wasters your distractions i've only 00:29:23.109 --> 00:29:26.349 covered a few there are many others i can definitely 00:29:26.349 --> 00:29:28.849 go more in depth on this but i think i should 00:29:28.849 --> 00:29:35.470 hold back for now um for one it would definitely 00:29:35.470 --> 00:29:38.049 not be proactive enough for me to cover all of 00:29:38.049 --> 00:29:43.039 that stuff now um that would be a waste of my 00:29:43.039 --> 00:29:45.380 time and yours, as it would just be going into 00:29:45.380 --> 00:29:47.400 unnecessary detail over stuff that's not important. 00:29:49.220 --> 00:29:52.000 Meanwhile, I'll be covering other topics as well 00:29:52.000 --> 00:29:54.519 that are just as important, so we'll cover that. 00:29:54.599 --> 00:29:56.559 If there's more details on this I need to cover, 00:29:56.619 --> 00:29:58.700 we'll definitely cover it in a future podcast 00:29:58.700 --> 00:30:01.240 if I haven't already. So definitely look forward 00:30:01.240 --> 00:30:03.319 to that. One of the podcasts I'm really looking 00:30:03.319 --> 00:30:05.259 forward to doing is avoiding procrastination, 00:30:05.359 --> 00:30:08.099 so... Definitely something that applies to me, 00:30:08.160 --> 00:30:09.920 and I want to be able to tell other people about 00:30:09.920 --> 00:30:12.119 it so they can also avoid it, so we can all move 00:30:12.119 --> 00:30:16.799 forward together and do well. With that being 00:30:16.799 --> 00:30:18.599 said, I want to thank you guys for your time, 00:30:18.660 --> 00:30:21.640 your support, and always being here and helping 00:30:21.640 --> 00:30:24.359 me to grow my podcast and do better. If y 'all 00:30:24.359 --> 00:30:26.319 can help share this podcast on other different 00:30:26.319 --> 00:30:29.519 platforms and telling your friends and family 00:30:29.519 --> 00:30:31.920 about it, it would be greatly appreciated. I'll 00:30:31.920 --> 00:30:34.650 talk to you guys later. This has been Food for 00:30:34.650 --> 00:30:36.150 Thought. Thoughts if it were you. And I'm your 00:30:36.150 --> 00:30:38.390 host Neogentrix. I'll talk to you guys later.