1 00:00:00,000 --> 00:00:05,280 Hello, hello everybody. 2 00:00:05,280 --> 00:00:07,400 I hope you're doing well. 3 00:00:07,400 --> 00:00:09,880 I am here streaming. 4 00:00:09,880 --> 00:00:14,840 We're going to talk about hopefully a fun topic, which is how to figure out what to 5 00:00:14,840 --> 00:00:15,840 automate. 6 00:00:15,840 --> 00:00:20,200 I'm really excited about this because it's something that I get asked about all the time. 7 00:00:20,200 --> 00:00:21,680 And so we'll dive into that. 8 00:00:21,680 --> 00:00:28,920 I'm just going to do the rounds of making sure I am where I need to be. 9 00:00:28,920 --> 00:00:36,240 Clearly I am on YouTube. 10 00:00:36,240 --> 00:00:44,720 If I head over to the old LinkedIn to see if I'm streaming there, which yes, I am. 11 00:00:44,720 --> 00:00:46,120 Very exciting. 12 00:00:46,120 --> 00:00:49,880 And then over on Twitter, make sure I'm streaming over there. 13 00:00:49,880 --> 00:00:53,320 If you are watching, let me know. 14 00:00:53,320 --> 00:00:54,320 Say hello. 15 00:00:54,320 --> 00:00:56,480 Let me know where you're coming from. 16 00:00:56,480 --> 00:01:03,720 And if you have any questions about automations, I'll bring up the comment doc right here. 17 00:01:03,720 --> 00:01:05,440 And I'm really excited to talk about this. 18 00:01:05,440 --> 00:01:13,680 So I guess the other thing, if you're watching on YouTube, Twitch or Twitter, then the comments 19 00:01:13,680 --> 00:01:15,220 should come through. 20 00:01:15,220 --> 00:01:19,840 If you're watching on LinkedIn, I will do my best to make my rounds over there and see 21 00:01:19,840 --> 00:01:22,360 any questions that pop up. 22 00:01:22,360 --> 00:01:26,760 But like I said, today we are talking about how to figure out what to automate. 23 00:01:26,760 --> 00:01:34,440 And the reason that we're talking about that is because I am writing a book. 24 00:01:34,440 --> 00:01:36,240 I'm writing my next book. 25 00:01:36,240 --> 00:01:40,200 It's called tentatively called podcast cheat codes. 26 00:01:40,200 --> 00:01:41,640 I am indifferent. 27 00:01:41,640 --> 00:01:43,560 Well, I'm not indifferent. 28 00:01:43,560 --> 00:01:49,280 I really like the name, but I'm also not opposed to changing the name of the feedback I get 29 00:01:49,280 --> 00:01:51,880 is, hey, this is bad. 30 00:01:51,880 --> 00:01:53,200 This is not very good. 31 00:01:53,200 --> 00:01:56,800 So I will have a separate landing page for that soon. 32 00:01:56,800 --> 00:02:01,120 But in the meantime, you could always not there. 33 00:02:01,120 --> 00:02:02,120 Where can you sign up? 34 00:02:02,120 --> 00:02:03,720 This is where you can sign up. 35 00:02:03,720 --> 00:02:06,200 You can join my mailing list at podcastworkflows.com. 36 00:02:06,200 --> 00:02:11,360 So they'll be the first to know when I'm opening things up to beta readers. 37 00:02:11,360 --> 00:02:18,840 But soon I'll have its own sign up form so that you, if you just want to beta test and 38 00:02:18,840 --> 00:02:21,120 you don't want to be on my list, you can sign up over there. 39 00:02:21,120 --> 00:02:25,400 And for now, podcastworkflows.com slash join, join the mailing list. 40 00:02:25,400 --> 00:02:31,360 I send emails to help you improve your podcast workflows, which is what we're talking about 41 00:02:31,360 --> 00:02:32,360 today. 42 00:02:32,360 --> 00:02:40,640 So earlier this week, I put out a video where I drew this, this graphic, right? 43 00:02:40,640 --> 00:02:45,040 I was, if I'm being honest with you, I was watching the Yankee game. 44 00:02:45,040 --> 00:02:51,760 It was my father's day because my wife had to work on actual father's day. 45 00:02:51,760 --> 00:02:57,320 And so on Saturday, I sat down with a cigar in the morning. 46 00:02:57,320 --> 00:02:58,640 I love a morning cigar. 47 00:02:58,640 --> 00:03:02,360 Some people think that's lunacy. 48 00:03:02,360 --> 00:03:04,880 And I just got to kind of sit and think. 49 00:03:04,880 --> 00:03:12,120 And I thought about my friend, Justin Moore, and how he has all of these great acronyms 50 00:03:12,120 --> 00:03:17,040 for all of the kind of frameworks and stuff that he does. 51 00:03:17,040 --> 00:03:18,960 And I thought, I want that, right? 52 00:03:18,960 --> 00:03:22,920 It's, it's, you know, the way I teach automation right now, it's like, okay, ask yourself these 53 00:03:22,920 --> 00:03:26,600 four questions and then make a list of stuff. 54 00:03:26,600 --> 00:03:34,560 And the four questions are not even easy enough for me to remember all the time. 55 00:03:34,560 --> 00:03:37,160 Like I still got to check one of the four questions. 56 00:03:37,160 --> 00:03:39,520 And so I wanted to create something that's easier to remember. 57 00:03:39,520 --> 00:03:42,800 And I thought of the per method, P-E-R. 58 00:03:42,800 --> 00:03:46,920 And so automate per task. 59 00:03:46,920 --> 00:03:52,280 The first thing that you should do is perform the task. 60 00:03:52,280 --> 00:03:53,760 This is really important, right? 61 00:03:53,760 --> 00:04:02,160 So you should actually do the task and then record or document it. 62 00:04:02,160 --> 00:04:06,320 Recording and documenting it in some way is super important for a few reasons, right? 63 00:04:06,320 --> 00:04:11,800 So first of all, you are making sure that your process is repeatable. 64 00:04:11,800 --> 00:04:13,720 So you have a checklist, right? 65 00:04:13,720 --> 00:04:22,520 I'm always hesitant to cite the checklist manifesto because I feel like citing the checklist 66 00:04:22,520 --> 00:04:24,840 manifesto has been done to death. 67 00:04:24,840 --> 00:04:32,520 Like everybody talks about it in every book that's ever been written about productivity. 68 00:04:32,520 --> 00:04:41,040 But I was talking to my wife and the author of the checklist manifesto, whose name is 69 00:04:41,040 --> 00:04:42,320 escaping me right now. 70 00:04:42,320 --> 00:04:45,120 So I'm going to a tool Goandi. 71 00:04:45,120 --> 00:04:48,880 I hope I'm saying that right. 72 00:04:48,880 --> 00:04:59,080 So wrote the checklist manifesto, but is also a surgeon. 73 00:04:59,080 --> 00:05:01,000 So he's a doctor. 74 00:05:01,000 --> 00:05:10,040 And so my wife knew about him because of a different book he wrote called being mortal. 75 00:05:10,040 --> 00:05:11,040 I think that's it, right? 76 00:05:11,040 --> 00:05:12,920 Because she's looking into palliative care. 77 00:05:12,920 --> 00:05:15,320 It's a whole thing. 78 00:05:15,320 --> 00:05:20,920 And so she really wanted to read this book, found out he reads the checklist manifesto, 79 00:05:20,920 --> 00:05:26,360 knew that I regularly lampooned the checklist manifesto. 80 00:05:26,360 --> 00:05:30,480 Not because it's a bad book, but because everybody recommends. 81 00:05:30,480 --> 00:05:38,200 It's like me at at this point, asking somebody like, Hey, have you seen this movie called 82 00:05:38,200 --> 00:05:40,280 Star Wars? 83 00:05:40,280 --> 00:05:44,720 Or Hey, have you seen this movie called Lord of the Rings or any of the Avengers? 84 00:05:44,720 --> 00:05:45,720 Right? 85 00:05:45,720 --> 00:05:48,760 Like, yeah, probably like if you haven't, that's great. 86 00:05:48,760 --> 00:05:54,000 But I'm not going to I'm not going to present it as if you know nobody has ever heard of 87 00:05:54,000 --> 00:05:56,040 this thing that everybody's heard of. 88 00:05:56,040 --> 00:06:03,280 In any case, I've softened on that stance because she got a lot of she got a lot out 89 00:06:03,280 --> 00:06:04,560 of the checklist manifesto. 90 00:06:04,560 --> 00:06:08,360 So if you haven't read it, I recommend it, right? 91 00:06:08,360 --> 00:06:15,480 But that's the core of perform is you should do the thing you're doing and be mindful of 92 00:06:15,480 --> 00:06:22,720 what you're doing because you are going to now make a checklist of this task. 93 00:06:22,720 --> 00:06:24,640 And I have this for like everything. 94 00:06:24,640 --> 00:06:33,760 Like live streams, I have a document in obsidian that is like my live stream. 95 00:06:33,760 --> 00:06:41,040 I don't even know what I call it like my live stream process, live stream and webinar checklist. 96 00:06:41,040 --> 00:06:42,160 Right. 97 00:06:42,160 --> 00:06:45,400 And Web webinar protocols is what I've called it. 98 00:06:45,400 --> 00:06:48,520 Optimize internet connection, kill all apps. 99 00:06:48,520 --> 00:06:51,720 I guess I could just show you this, right? 100 00:06:51,720 --> 00:06:53,360 Can I just show you this? 101 00:06:53,360 --> 00:06:54,360 I don't know. 102 00:06:54,360 --> 00:07:02,400 I don't know why I picked such an ugly color for my obsidian dark theme appearance. 103 00:07:02,400 --> 00:07:06,520 It's oh, it's probably because I picked yellow and that's just like it doesn't look great. 104 00:07:06,520 --> 00:07:09,080 So let's do this instead. 105 00:07:09,080 --> 00:07:10,640 Yeah, that's nicer. 106 00:07:10,640 --> 00:07:15,120 How does it look in light mode? 107 00:07:15,120 --> 00:07:16,600 This is quality content, my friends. 108 00:07:16,600 --> 00:07:17,800 It looks great in light mode. 109 00:07:17,800 --> 00:07:18,800 Okay. 110 00:07:18,800 --> 00:07:19,800 Yeah. 111 00:07:19,800 --> 00:07:20,800 Okay. 112 00:07:20,800 --> 00:07:21,800 So this is it. 113 00:07:21,800 --> 00:07:22,800 I was looking at this on my phone last night and I was like, why is this so ugly? 114 00:07:22,800 --> 00:07:26,880 I'm like, yeah, my checklist, right? 115 00:07:26,880 --> 00:07:31,920 Optimize internet connection, kill apps, go into do not disturb mode, which I'm in my 116 00:07:31,920 --> 00:07:35,800 recording focus mode. 117 00:07:35,800 --> 00:07:37,280 Plim Pro, I can delete this. 118 00:07:37,280 --> 00:07:40,200 I haven't used this in a while. 119 00:07:40,200 --> 00:07:42,720 Open webinar as guests in Zoom. 120 00:07:42,720 --> 00:07:45,120 So this is like on my other computer. 121 00:07:45,120 --> 00:07:48,920 Open up the, this is, this says webinar, it's live stream as well, right? 122 00:07:48,920 --> 00:07:51,120 Hit record, ask opening question. 123 00:07:51,120 --> 00:07:56,520 Then we're live and then I do need to update this, right? 124 00:07:56,520 --> 00:08:00,040 Because people aren't registering for these and there's not a lot for me to do post live 125 00:08:00,040 --> 00:08:06,200 stream, but this checklist is super helpful for me when I am, especially because like 126 00:08:06,200 --> 00:08:11,560 I just got off of, I recorded a new podcast episode with my friend, Danny Brown over at 127 00:08:11,560 --> 00:08:12,560 Captivate. 128 00:08:12,560 --> 00:08:19,800 He's launching a new like, I guess I don't want to say hobby podcast, but it's not related 129 00:08:19,800 --> 00:08:21,240 to his profession. 130 00:08:21,240 --> 00:08:26,920 So yeah, just like a side, a side hustle podcast. 131 00:08:26,920 --> 00:08:28,720 And so like it was right before this. 132 00:08:28,720 --> 00:08:33,160 And so I was a little frazzled, but the checklist was like, okay, am I everywhere? 133 00:08:33,160 --> 00:08:34,160 What do I need here? 134 00:08:34,160 --> 00:08:35,160 And I'm ready to go. 135 00:08:35,160 --> 00:08:36,160 Right. 136 00:08:36,160 --> 00:08:37,160 So I have the outline. 137 00:08:37,160 --> 00:08:40,600 So checklists, super important. 138 00:08:40,600 --> 00:08:47,800 The other thing that you do in the perform phase is ask yourself as you're doing these 139 00:08:47,800 --> 00:08:53,080 tasks, what are the inputs and what are the outputs? 140 00:08:53,080 --> 00:08:59,400 Asking yourself the inputs and the outputs help you standardize this process. 141 00:08:59,400 --> 00:09:06,040 So for example, when you make chicken cutlets, right? 142 00:09:06,040 --> 00:09:07,040 It's okay. 143 00:09:07,040 --> 00:09:11,680 I need a thinly cut chicken cutlets. 144 00:09:11,680 --> 00:09:14,280 I need a egg. 145 00:09:14,280 --> 00:09:21,480 I need the breading like breadcrumbs and I need some oil in a pan. 146 00:09:21,480 --> 00:09:22,480 Right. 147 00:09:22,480 --> 00:09:30,260 So I know I'm always going to dip the chicken in the egg, then put the chicken in the bread 148 00:09:30,260 --> 00:09:33,740 crumbs and then throw it onto the pan. 149 00:09:33,740 --> 00:09:35,680 That's your process for making chicken cutlets. 150 00:09:35,680 --> 00:09:39,720 You have the inputs, you have the outputs, which means that you could teach somebody. 151 00:09:39,720 --> 00:09:44,120 I know that because my mother taught me and her mother taught her like any good Italian 152 00:09:44,120 --> 00:09:45,840 family, right? 153 00:09:45,840 --> 00:09:51,800 So if you have the clear inputs and outputs, this is a good sign that your process or the 154 00:09:51,800 --> 00:09:56,480 current task you're working on can be automated. 155 00:09:56,480 --> 00:09:58,600 So I see some people are joining us. 156 00:09:58,600 --> 00:10:02,960 If you are joining us, say hello, let me know where you're coming from. 157 00:10:02,960 --> 00:10:09,360 And of course, if you have any questions about process automation or podcasting in general, 158 00:10:09,360 --> 00:10:10,800 right? 159 00:10:10,800 --> 00:10:23,120 One process that may not be, uh, automatable, right, but could be delegatable is research, 160 00:10:23,120 --> 00:10:25,200 guest research, right? 161 00:10:25,200 --> 00:10:34,600 You probably will look in similar places, but there's no clear input except for maybe 162 00:10:34,600 --> 00:10:37,720 the guest's name and their bio. 163 00:10:37,720 --> 00:10:43,760 Maybe the topic you're talking about because you want to verify if they actually know what 164 00:10:43,760 --> 00:10:45,360 they're talking about. 165 00:10:45,360 --> 00:10:48,000 But you can't be like, take these three things. 166 00:10:48,000 --> 00:10:52,160 Now I have a fully researched report, right? 167 00:10:52,160 --> 00:10:55,760 It's probably more like, okay, the first place I'm going to look at this person is on their 168 00:10:55,760 --> 00:10:56,760 website. 169 00:10:56,760 --> 00:10:58,080 What do they say they can do on their website? 170 00:10:58,080 --> 00:11:00,600 Do they have any social proof? 171 00:11:00,600 --> 00:11:01,720 Next I'm going to go to LinkedIn. 172 00:11:01,720 --> 00:11:03,960 Has anybody recommended them on LinkedIn? 173 00:11:03,960 --> 00:11:06,000 How many people are they connected to on LinkedIn? 174 00:11:06,000 --> 00:11:07,440 Are they posting on LinkedIn? 175 00:11:07,440 --> 00:11:08,840 Are they not on LinkedIn? 176 00:11:08,840 --> 00:11:09,960 Maybe then I'll go to X. 177 00:11:09,960 --> 00:11:12,200 If they're not on X, are they on Instagram? 178 00:11:12,200 --> 00:11:15,680 Do they, you know what, are they making videos? 179 00:11:15,680 --> 00:11:17,640 This is way more open-ended. 180 00:11:17,640 --> 00:11:24,280 And so this is not, uh, something that has super clear inputs or outputs, right? 181 00:11:24,280 --> 00:11:30,960 I'm not saying that you can't take it off your plate because you can, you can have like 182 00:11:30,960 --> 00:11:36,960 a research assistant, but it's not low hanging fruit because it's so different. 183 00:11:36,960 --> 00:11:45,360 So one of the places where I made this mistake, right, is with my VA, um, she is in the Philippines 184 00:11:45,360 --> 00:11:51,920 and, um, you know, she does the type of VA work for me, um, like task completion, right? 185 00:11:51,920 --> 00:11:56,680 And this is before I developed this framework, but I gave her a bunch of stuff to do, right? 186 00:11:56,680 --> 00:11:57,960 Just like things I didn't want to do. 187 00:11:57,960 --> 00:12:02,640 And one of them was look for conferences for me to speak at. 188 00:12:02,640 --> 00:12:06,200 I want to speak about these things, right? 189 00:12:06,200 --> 00:12:13,320 Give her no other parameters and just figured she would into it, the type of, uh, conferences 190 00:12:13,320 --> 00:12:16,040 that I wanted to speak at. 191 00:12:16,040 --> 00:12:21,720 But what did I, what I ended up getting was just a list of conferences that could be good 192 00:12:21,720 --> 00:12:23,600 or bad. 193 00:12:23,600 --> 00:12:25,680 Some of them had already happened. 194 00:12:25,680 --> 00:12:29,600 Some of them weren't expecting, uh, or accepting speakers. 195 00:12:29,600 --> 00:12:31,880 And that was my fault, right? 196 00:12:31,880 --> 00:12:34,280 There was no clear input. 197 00:12:34,280 --> 00:12:36,800 There was no clear output. 198 00:12:36,800 --> 00:12:39,720 And so the task didn't go so well. 199 00:12:39,720 --> 00:12:46,920 I would need somebody who knows me extremely well to do that for me, right? 200 00:12:46,920 --> 00:12:54,840 Um, but one thing she does extremely well is transcribe my podcast episodes, right? 201 00:12:54,840 --> 00:13:02,160 Because the input is the episode or it's the, it's the episode transcript from another 202 00:13:02,160 --> 00:13:06,080 service that I have my RSS for you hooked up to. 203 00:13:06,080 --> 00:13:14,240 And the output is a cleaned up verbatim transcript of what we talked about without spelling errors 204 00:13:14,240 --> 00:13:16,200 or like mess ups and names, right? 205 00:13:16,200 --> 00:13:18,240 Very, it's a, it's a clear input and output. 206 00:13:18,240 --> 00:13:19,240 She does that really well. 207 00:13:19,240 --> 00:13:26,880 So as you are thinking about what to automate, the first thing that you need to think about 208 00:13:26,880 --> 00:13:32,320 is the P in per, which is per form. 209 00:13:32,320 --> 00:13:33,320 Okay. 210 00:13:33,320 --> 00:13:35,760 Do the tasks, document it. 211 00:13:35,760 --> 00:13:40,160 And I'll say like the best way that I have found to document my tasks, this is one of 212 00:13:40,160 --> 00:13:42,200 the things that my VA does. 213 00:13:42,200 --> 00:13:44,240 I record myself doing the task. 214 00:13:44,240 --> 00:13:50,680 I talk through the task and then I tell her transcribe the video and write out the steps 215 00:13:50,680 --> 00:13:53,200 for this task. 216 00:13:53,200 --> 00:13:58,120 And I will be able to review if I want, I haven't had to review her work in a while, 217 00:13:58,120 --> 00:14:03,440 but then I'll say like, if you have any questions, let me know. 218 00:14:03,440 --> 00:14:04,440 And this is great too. 219 00:14:04,440 --> 00:14:10,480 Because again, even if you're not doing this for yourself, like AI tools are pretty good 220 00:14:10,480 --> 00:14:11,480 now. 221 00:14:11,480 --> 00:14:13,280 Capshow just announced next gen. 222 00:14:13,280 --> 00:14:14,280 So I need to check that out. 223 00:14:14,280 --> 00:14:20,600 I have had meetings all day and haven't been able to attend their live event, but you know, 224 00:14:20,600 --> 00:14:25,520 AI tools are probably pretty good now at saying like, take this video, transcribe it. 225 00:14:25,520 --> 00:14:26,600 Like they'll do that. 226 00:14:26,600 --> 00:14:31,760 And then I, you know, say something to the effect of I am performing a step by step task 227 00:14:31,760 --> 00:14:35,000 in this video, write out the steps. 228 00:14:35,000 --> 00:14:41,720 I haven't tried this, but I'm going to guess it does a pretty decent job at doing that. 229 00:14:41,720 --> 00:14:48,560 Like unless you're all over the place, I guess, but it's really good for my VA because she 230 00:14:48,560 --> 00:14:54,160 can watch the video and see what I'm saying and then say like, Hey, you clicked on this 231 00:14:54,160 --> 00:14:56,720 thing but didn't say anything about it. 232 00:14:56,720 --> 00:14:57,720 What is that thing? 233 00:14:57,720 --> 00:14:58,720 Right? 234 00:14:58,720 --> 00:15:02,120 Or you went over here, but you haven't given me access to that yet. 235 00:15:02,120 --> 00:15:03,760 Do I need access to it? 236 00:15:03,760 --> 00:15:04,760 Right? 237 00:15:04,760 --> 00:15:08,120 So, um, because if you're performing a task, you perform all the time. 238 00:15:08,120 --> 00:15:11,320 It's easy to forget like the setup you did or the things that you needed. 239 00:15:11,320 --> 00:15:17,400 And so this process has been especially helpful for me when it comes to working with my VA. 240 00:15:17,400 --> 00:15:25,600 If you come into automation, so now this is where the E in per comes in, right? 241 00:15:25,600 --> 00:15:27,760 That's evaluate. 242 00:15:27,760 --> 00:15:32,720 And you can see I have a lot more questions here for evaluate. 243 00:15:32,720 --> 00:15:34,600 First is do you need to do it? 244 00:15:34,600 --> 00:15:35,600 Right? 245 00:15:35,600 --> 00:15:40,920 Another way to put this, because you might think, Oh yes, I need to do this. 246 00:15:40,920 --> 00:15:43,320 This is something that I need to do. 247 00:15:43,320 --> 00:15:48,520 So another way to put this question is can only you do it? 248 00:15:48,520 --> 00:15:56,360 And the answer 99% of the time is going to be no. 249 00:15:56,360 --> 00:15:59,120 Do I need to transcribe my podcast? 250 00:15:59,120 --> 00:16:00,120 No. 251 00:16:00,120 --> 00:16:02,440 Do I need to research the guests? 252 00:16:02,440 --> 00:16:03,440 No. 253 00:16:03,440 --> 00:16:06,840 Do I need to find the guests? 254 00:16:06,840 --> 00:16:09,800 That's closer to yes, but that's still no. 255 00:16:09,800 --> 00:16:13,000 Do I need to schedule the call with the guests? 256 00:16:13,000 --> 00:16:14,000 No. 257 00:16:14,000 --> 00:16:15,720 Do I need to send them an email reminder? 258 00:16:15,720 --> 00:16:16,720 No. 259 00:16:16,720 --> 00:16:18,760 Do I need to host the podcast? 260 00:16:18,760 --> 00:16:19,760 Yes. 261 00:16:19,760 --> 00:16:21,600 Do I need to come up with the questions? 262 00:16:21,600 --> 00:16:23,960 I would argue yes here. 263 00:16:23,960 --> 00:16:28,240 Some people like they'll have their assistant come up with the questions, but I like to 264 00:16:28,240 --> 00:16:30,920 come up with the questions, which I'll touch on in a minute. 265 00:16:30,920 --> 00:16:31,920 Okay. 266 00:16:31,920 --> 00:16:33,600 Do I need to edit the episode? 267 00:16:33,600 --> 00:16:34,600 No. 268 00:16:34,600 --> 00:16:36,120 Do I need to find the pull quotes? 269 00:16:36,120 --> 00:16:37,120 No. 270 00:16:37,120 --> 00:16:39,880 Do I need to record the cold open intro? 271 00:16:39,880 --> 00:16:41,080 Yes. 272 00:16:41,080 --> 00:16:43,080 Do I need to set up the webpage? 273 00:16:43,080 --> 00:16:44,080 No. 274 00:16:44,080 --> 00:16:45,080 Do I need to upload it to my host? 275 00:16:45,080 --> 00:16:46,080 No. 276 00:16:46,080 --> 00:16:47,080 Do I need to add it to my website? 277 00:16:47,080 --> 00:16:48,080 No. 278 00:16:48,080 --> 00:16:49,080 Do I need to promote it? 279 00:16:49,080 --> 00:16:50,080 No. 280 00:16:50,080 --> 00:16:52,560 Do I personally need to do those things? 281 00:16:52,560 --> 00:16:53,560 No. 282 00:16:53,560 --> 00:16:54,560 Right? 283 00:16:54,560 --> 00:16:56,320 Can only I promote my podcast? 284 00:16:56,320 --> 00:16:57,320 Absolutely not. 285 00:16:57,320 --> 00:16:59,080 Can only I edit my podcast? 286 00:16:59,080 --> 00:17:02,000 I would argue that I can't even edit my podcast. 287 00:17:02,000 --> 00:17:03,000 Right? 288 00:17:03,000 --> 00:17:10,360 Can only I interview this person in the context of your podcast where you're the host, where 289 00:17:10,360 --> 00:17:12,120 you're the interviewer? 290 00:17:12,120 --> 00:17:13,840 Yes. 291 00:17:13,840 --> 00:17:18,200 You can have a guest interviewer sometimes, but if you remove yourself from that part 292 00:17:18,200 --> 00:17:19,200 of it, right? 293 00:17:19,200 --> 00:17:24,440 Or if you have a solo show that's about your expertise, yeah, only you can do that. 294 00:17:24,440 --> 00:17:28,360 Only you have your expertise specifically and your life experience. 295 00:17:28,360 --> 00:17:29,360 Right? 296 00:17:29,360 --> 00:17:34,320 So framing that, like, do you need to do it as can only you do it? 297 00:17:34,320 --> 00:17:40,320 And I promise you, even if you have, I had, I custom built my WordPress. 298 00:17:40,320 --> 00:17:45,160 Site or experience, I guess, for my, for my podcast. 299 00:17:45,160 --> 00:17:47,560 And it was a mess. 300 00:17:47,560 --> 00:17:51,400 Like you had to upload the sponsor separately and the transcript separately and the episode 301 00:17:51,400 --> 00:17:52,600 separately. 302 00:17:52,600 --> 00:17:56,640 And I thought this is too confusing for anybody to do. 303 00:17:56,640 --> 00:17:58,360 I recorded the video. 304 00:17:58,360 --> 00:18:01,000 I recorded it for my VA. 305 00:18:01,000 --> 00:18:03,720 She publishes my podcast now. 306 00:18:03,720 --> 00:18:08,120 And honestly, if I have to, if like she's out or like I'm late getting her some episodes 307 00:18:08,120 --> 00:18:14,560 or something, it's probably like usually I'm recording a solo episode the Friday before 308 00:18:14,560 --> 00:18:18,200 it's supposed to come out. 309 00:18:18,200 --> 00:18:20,440 So I just ended up doing it. 310 00:18:20,440 --> 00:18:21,760 And I'm like, am I forgetting stuff? 311 00:18:21,760 --> 00:18:23,360 This is, I'm bad at this now. 312 00:18:23,360 --> 00:18:24,360 Right? 313 00:18:24,360 --> 00:18:30,400 So you don't need to do 99% of the things for your podcast or whatever you're thinking. 314 00:18:30,400 --> 00:18:31,400 Right? 315 00:18:31,400 --> 00:18:37,920 Like it could be, whoops, even if it's not for your podcast, but for your processes. 316 00:18:37,920 --> 00:18:38,920 Right? 317 00:18:38,920 --> 00:18:45,960 Um, I know somebody who did client work and like she would send the contract and then the 318 00:18:45,960 --> 00:18:47,920 contract would kick off a bunch of automations. 319 00:18:47,920 --> 00:18:51,520 Oh, the contract signs automatically sends the invoice. 320 00:18:51,520 --> 00:18:56,200 Invoices paid automatically adds them to our system, automatically on boards them, automatically 321 00:18:56,200 --> 00:19:03,840 sends them a video, then sends them a calendar link to get set up for the, for the first 322 00:19:03,840 --> 00:19:04,840 meeting. 323 00:19:04,840 --> 00:19:07,200 But all of the communication was automated. 324 00:19:07,200 --> 00:19:09,600 Like she didn't personally have to send that. 325 00:19:09,600 --> 00:19:15,600 And I would argue that that would be just like an insanely terrible use of her time. 326 00:19:15,600 --> 00:19:17,880 And it turns out of anybody's time. 327 00:19:17,880 --> 00:19:22,200 So, um, do you need to do it? 328 00:19:22,200 --> 00:19:24,960 Frame that as can only you do it. 329 00:19:24,960 --> 00:19:28,160 And you'll probably be surprised at how much you don't need to do. 330 00:19:28,160 --> 00:19:29,160 Okay. 331 00:19:29,160 --> 00:19:32,440 This alluding to the, to the perform stage, right? 332 00:19:32,440 --> 00:19:36,160 Are the inputs clear and are the outputs clear? 333 00:19:36,160 --> 00:19:43,320 I said this a lot before, but so if the inputs and outputs are clear, then, uh, you have a 334 00:19:43,320 --> 00:19:48,800 better chance of easily automating or delegating, right? 335 00:19:48,800 --> 00:19:51,640 Again, it doesn't mean that you can't, right? 336 00:19:51,640 --> 00:19:55,600 Because then if that was the case, then nobody would have any employees doing anything. 337 00:19:55,600 --> 00:19:56,800 Right? 338 00:19:56,800 --> 00:20:03,160 But if we're talking about like automating process tasks or low level delegation inputs 339 00:20:03,160 --> 00:20:06,680 are clear, outputs are clear. 340 00:20:06,680 --> 00:20:10,840 Then we get into the question I think causes the most trouble. 341 00:20:10,840 --> 00:20:14,240 Like can another person do it or can a computer do it? 342 00:20:14,240 --> 00:20:19,360 Um, so yeah, like this goes, can another person do it goes hand in hand with can only you 343 00:20:19,360 --> 00:20:20,840 do it? 344 00:20:20,840 --> 00:20:25,160 If, if you're the only one who can do the task and you have to do it, otherwise another 345 00:20:25,160 --> 00:20:27,080 person can definitely do it. 346 00:20:27,080 --> 00:20:28,960 Um, just depends on their skill level. 347 00:20:28,960 --> 00:20:33,560 Like, like I said, when you do guest research, yes, another person can do that. 348 00:20:33,560 --> 00:20:34,560 Right? 349 00:20:34,560 --> 00:20:39,720 Uh, my friend Terry writes, I was on his podcast a while ago and, um, you know, he has a rock 350 00:20:39,720 --> 00:20:44,880 solid assistant who, um, it's like his right hand gal. 351 00:20:44,880 --> 00:20:48,240 And so like she does all the research and all the communications. 352 00:20:48,240 --> 00:20:51,800 I don't have a person like that in my business right now. 353 00:20:51,800 --> 00:20:54,200 So I opt to do the research. 354 00:20:54,200 --> 00:20:57,640 I can automate some of it and I'm working on a video for that. 355 00:20:57,640 --> 00:20:59,320 Like a concept more or less. 356 00:20:59,320 --> 00:21:04,480 Um, cause like there's some basic things you can do now with AI, but that's like, there's 357 00:21:04,480 --> 00:21:06,920 no way it could ever stop at that point. 358 00:21:06,920 --> 00:21:09,640 Um, so that's what you would want to consider. 359 00:21:09,640 --> 00:21:14,760 Like if you're considering can another person do this. 360 00:21:14,760 --> 00:21:19,640 Um, and then, uh, can a computer do it? 361 00:21:19,640 --> 00:21:24,880 So here's how you answer the question, can a computer do it? 362 00:21:24,880 --> 00:21:34,400 Am I sending a very clear input from one application to another application and can that application 363 00:21:34,400 --> 00:21:38,200 take the input and do something with it? 364 00:21:38,200 --> 00:21:42,240 So I'll go ahead and show you my make account to show you what I mean by this. 365 00:21:42,240 --> 00:21:48,760 This is like a list of all of my automations, which by the way, you can get for free over 366 00:21:48,760 --> 00:21:51,780 at podcastwareplows.com slash join. 367 00:21:51,780 --> 00:22:00,600 You sign up for my mailing list and you will get a database of, uh, all of my, um, on an 368 00:22:00,600 --> 00:22:03,840 automation templates is what that is. 369 00:22:03,840 --> 00:22:04,840 Okay. 370 00:22:04,840 --> 00:22:11,200 So let's go into make and show you all the things. 371 00:22:11,200 --> 00:22:12,200 Okay. 372 00:22:12,200 --> 00:22:14,280 So some things where the input and output is clear. 373 00:22:14,280 --> 00:22:16,280 I need to turn this off. 374 00:22:16,280 --> 00:22:17,280 Goodness. 375 00:22:17,280 --> 00:22:20,200 Um, add member to transistor, right? 376 00:22:20,200 --> 00:22:27,760 So why is this clear input and output watch tag added when someone gets tagged with the 377 00:22:27,760 --> 00:22:34,560 how I built it pro tag, which is, I think called the members tag now, um, create a transistor 378 00:22:34,560 --> 00:22:41,960 subscriber and then update the transistor with their member feed, clear input, a user 379 00:22:41,960 --> 00:22:47,760 with the tag, clear output or clear outlets in this case, let's say outcome, right? 380 00:22:47,760 --> 00:22:54,000 The clear outcome is that that person has a private member feed for my podcast now. 381 00:22:54,000 --> 00:22:55,000 All right. 382 00:22:55,000 --> 00:22:57,160 Calendly router will skip over. 383 00:22:57,160 --> 00:23:03,080 Um, but, uh, let's do create new notion doc, uh, entry from Google doc. 384 00:23:03,080 --> 00:23:04,080 Right. 385 00:23:04,080 --> 00:23:12,600 So what this is, the clear input, if it loads, maybe it doesn't is it's watching a folder 386 00:23:12,600 --> 00:23:14,440 watch documents. 387 00:23:14,440 --> 00:23:16,920 So this is watching documents in a specific folder. 388 00:23:16,920 --> 00:23:21,000 It was called LinkedIn texts, but now it's just like anything, uh, when a new document 389 00:23:21,000 --> 00:23:23,400 hits that, get the content of that document. 390 00:23:23,400 --> 00:23:27,200 That's the input, create a database item in notion. 391 00:23:27,200 --> 00:23:32,840 And this is good because I'm basically just storing like I'm putting all of my content 392 00:23:32,840 --> 00:23:34,360 in a place that's searchable. 393 00:23:34,360 --> 00:23:35,360 I prefer to write. 394 00:23:35,360 --> 00:23:37,160 I don't really like writing in notion. 395 00:23:37,160 --> 00:23:41,160 Um, I like writing in Google docs and then in Google docs, my via, this is like an easy 396 00:23:41,160 --> 00:23:46,200 place for my VA to get it and post it to social media when I was doing that workflow. 397 00:23:46,200 --> 00:23:48,600 So that's clear input, clear output. 398 00:23:48,600 --> 00:23:49,600 Right. 399 00:23:49,600 --> 00:23:54,200 Um, here is an intra app input and output, right? 400 00:23:54,200 --> 00:23:59,960 Because I'm going to soapbox here for a minute, my friends. 401 00:23:59,960 --> 00:24:08,360 Um, something that really bothers me is half baked software and half baked features. 402 00:24:08,360 --> 00:24:16,160 Um, and while I won't name other names right now, um, notions, automations are half baked 403 00:24:16,160 --> 00:24:20,320 if like half could be generous. 404 00:24:20,320 --> 00:24:30,280 Um, and I assume that they are half baked because they launched their automations right 405 00:24:30,280 --> 00:24:32,360 around the same time. 406 00:24:32,360 --> 00:24:36,840 Generative AI was getting super popular and they panicked and they went, Oh God, we need 407 00:24:36,840 --> 00:24:40,700 to add an AI assistant to notion. 408 00:24:40,700 --> 00:24:44,920 So they put all of their resources towards that. 409 00:24:44,920 --> 00:24:51,720 And I'm going to tell you, you didn't know, almost no one needs to add an AI assistant 410 00:24:51,720 --> 00:24:53,760 to their app. 411 00:24:53,760 --> 00:24:58,840 I know it's sexy and cool, but you don't need to do that. 412 00:24:58,840 --> 00:25:02,640 Certainly not at the sacrifice of truly useful features. 413 00:25:02,640 --> 00:25:04,200 That's just crazy to me. 414 00:25:04,200 --> 00:25:05,200 Right. 415 00:25:05,200 --> 00:25:12,560 Uh, so anyway, notions, automations are half baked to the point where you can't even create 416 00:25:12,560 --> 00:25:19,040 a new database item inside of notions, automations, when like you change another database item 417 00:25:19,040 --> 00:25:21,560 because it's all static info. 418 00:25:21,560 --> 00:25:22,560 It's lit. 419 00:25:22,560 --> 00:25:25,520 It's a use case that makes literally no sense. 420 00:25:25,520 --> 00:25:29,880 So I had to make the automation to make watch database items. 421 00:25:29,880 --> 00:25:34,120 This is specifically for my CRM when I went to coaching client, when I win, when I sign 422 00:25:34,120 --> 00:25:36,160 a coaching client. 423 00:25:36,160 --> 00:25:44,040 If I update an item in this database to the status one, then create a database item in 424 00:25:44,040 --> 00:25:48,720 my coaching database, because then that'll help me keep all of their stuff organized 425 00:25:48,720 --> 00:25:55,000 over there instead of having to keep it in my CRM, which is basically like my sales and 426 00:25:55,000 --> 00:25:56,000 leads database. 427 00:25:56,000 --> 00:25:57,000 All right. 428 00:25:57,000 --> 00:25:59,000 So let's do one more example. 429 00:25:59,000 --> 00:26:03,360 And I will do where is Cal.com? 430 00:26:03,360 --> 00:26:04,360 Oh my gosh. 431 00:26:04,360 --> 00:26:05,360 This is cal.com. 432 00:26:05,360 --> 00:26:06,360 Did I just turn off something? 433 00:26:06,360 --> 00:26:07,360 I definitely shouldn't know. 434 00:26:07,360 --> 00:26:08,360 No. 435 00:26:08,360 --> 00:26:09,360 Okay. 436 00:26:09,360 --> 00:26:14,360 I mean, this is basically the same thing, but the cal.com one's like a little bit simplified. 437 00:26:14,360 --> 00:26:15,360 Cal.com. 438 00:26:15,360 --> 00:26:16,360 Okay. 439 00:26:16,360 --> 00:26:17,360 Scheduling router. 440 00:26:17,360 --> 00:26:18,360 Right. 441 00:26:18,360 --> 00:26:20,800 So a little bit more simplified. 442 00:26:20,800 --> 00:26:23,000 So here's what happens, right? 443 00:26:23,000 --> 00:26:30,040 The clear input here is someone books an event with me. 444 00:26:30,040 --> 00:26:31,040 Okay. 445 00:26:31,040 --> 00:26:32,600 So this is all events. 446 00:26:32,600 --> 00:26:37,280 When someone books an event with me, it kicks off this automation. 447 00:26:37,280 --> 00:26:44,720 Then if the event name is called streamlined solopreneur, kick off this automation. 448 00:26:44,720 --> 00:26:46,880 So this is the clear input. 449 00:26:46,880 --> 00:26:48,240 And these are the outputs. 450 00:26:48,240 --> 00:26:53,240 A Google doc from a template that's going to serve as our show notes document, a database 451 00:26:53,240 --> 00:26:55,740 item, which is my podcast planner. 452 00:26:55,740 --> 00:26:58,240 So like their information gets added to my podcast planner. 453 00:26:58,240 --> 00:27:03,480 So then I could assign an episode number to it and an air date and all that. 454 00:27:03,480 --> 00:27:04,600 And then send an email. 455 00:27:04,600 --> 00:27:08,680 This email, send an email to my task manager because I use things three and that doesn't 456 00:27:08,680 --> 00:27:16,120 have a direct integration with anything outside of iOS, but you can email stuff to it. 457 00:27:16,120 --> 00:27:21,680 So I'm basically emailing saying like, Hey, don't forget to do the post interview summary 458 00:27:21,680 --> 00:27:23,080 with this guest. 459 00:27:23,080 --> 00:27:26,200 So that's, that's one set of outputs or outcomes. 460 00:27:26,200 --> 00:27:30,160 And then this router discovery, there's only one, which is if they fill out my discovery 461 00:27:30,160 --> 00:27:36,320 form, add them to my sales and leads notion database so that I can keep notes on our conversations 462 00:27:36,320 --> 00:27:37,520 and follow up when I need to. 463 00:27:37,520 --> 00:27:46,080 So those are some examples of automations where the input is clear, the output is clear, and 464 00:27:46,080 --> 00:27:47,520 I am connecting apps, right? 465 00:27:47,520 --> 00:27:54,820 When something happens at Cal.com, do a thing in notion or do a thing in Google docs. 466 00:27:54,820 --> 00:27:59,280 When something happens in Google docs, do a thing in notion. 467 00:27:59,280 --> 00:28:08,720 When I accept a guest from my guest application form in notion, send an email in Gmail, right? 468 00:28:08,720 --> 00:28:14,560 All of those things are the thing, the input, the triggering event is very clear and the 469 00:28:14,560 --> 00:28:19,720 output or outcome is also very clear. 470 00:28:19,720 --> 00:28:22,240 You should know what you get and you know it's coming out. 471 00:28:22,240 --> 00:28:28,080 So and then again, if that's between apps or within the same app, then it's probably 472 00:28:28,080 --> 00:28:31,280 something a computer can do, right? 473 00:28:31,280 --> 00:28:39,360 But if it's, you know, post the things to my website in this order, computer can't really 474 00:28:39,360 --> 00:28:42,160 do that yet. 475 00:28:42,160 --> 00:28:43,640 Not well, right? 476 00:28:43,640 --> 00:28:47,240 And so that's, that's when you would assign it to a person. 477 00:28:47,240 --> 00:28:55,760 The last question in evaluate, excuse me, the last question in evaluate, which I feel 478 00:28:55,760 --> 00:29:06,200 people might disagree with me on is ask yourself, do you want to do it? 479 00:29:06,200 --> 00:29:08,440 Because let's, let's be honest, right? 480 00:29:08,440 --> 00:29:14,000 If you are, especially if you're running your own business, you got into running your own 481 00:29:14,000 --> 00:29:18,200 business because you want to do your own thing. 482 00:29:18,200 --> 00:29:25,120 And so, yeah, there's a few things I do in my business that I definitely don't have to 483 00:29:25,120 --> 00:29:30,520 do, but I like doing them, right? 484 00:29:30,520 --> 00:29:36,600 I honestly can't think of an example right now that's not just like create content. 485 00:29:36,600 --> 00:29:43,040 But you know, maybe it's like take my podcast and throw it through Cast Magic or Cap Show 486 00:29:43,040 --> 00:29:44,160 and grab the assets, right? 487 00:29:44,160 --> 00:29:46,720 My VA could probably do that. 488 00:29:46,720 --> 00:29:55,160 But I like doing that because I, as a content creator and a writer, feel like I don't want 489 00:29:55,160 --> 00:30:00,560 to outsource that job to either my VA or an AI. 490 00:30:00,560 --> 00:30:03,480 Like I'll just straight up say like anybody who says like, oh, AI can write your blog post 491 00:30:03,480 --> 00:30:04,480 for you. 492 00:30:04,480 --> 00:30:06,480 They're writing crappy blog posts, right? 493 00:30:06,480 --> 00:30:10,560 Anyone who says, oh yeah, you could totally write your book in 48 hours with AI. 494 00:30:10,560 --> 00:30:13,440 You're writing a crappy book, right? 495 00:30:13,440 --> 00:30:18,360 And if you don't care about the quality of your book, then totally, right? 496 00:30:18,360 --> 00:30:23,640 But if you care about the quality of the thing you're producing, then you should produce 497 00:30:23,640 --> 00:30:24,640 it, right? 498 00:30:24,640 --> 00:30:27,640 And if you don't want to, then don't. 499 00:30:27,640 --> 00:30:29,320 I guess that's the point, right? 500 00:30:29,320 --> 00:30:34,240 And so like the point of this question is like, do you want to do the thing you're doing? 501 00:30:34,240 --> 00:30:36,720 Are you doing it just to say you did it? 502 00:30:36,720 --> 00:30:40,480 But if you're not, and it's not something you want to outsource, then that should be part 503 00:30:40,480 --> 00:30:44,160 of the calculus, part of the evaluate, right? 504 00:30:44,160 --> 00:30:45,400 Okay. 505 00:30:45,400 --> 00:30:48,000 So do you need to do it slash can you only do it? 506 00:30:48,000 --> 00:30:49,000 Are the inputs clear? 507 00:30:49,000 --> 00:30:50,280 Are the outputs clear? 508 00:30:50,280 --> 00:30:51,480 Can a computer do it? 509 00:30:51,480 --> 00:30:53,400 Can another person do it? 510 00:30:53,400 --> 00:30:54,720 Do you want to do it? 511 00:30:54,720 --> 00:30:57,200 That's how you evaluate your task. 512 00:30:57,200 --> 00:31:05,600 And the last thing here in per is the R, which is remove. 513 00:31:05,600 --> 00:31:09,080 Now we're going to remove it from our workflow. 514 00:31:09,080 --> 00:31:15,480 So determine if a computer or a person should do it and ship it off to them. 515 00:31:15,480 --> 00:31:24,240 So one thing that I was going to ship off, but didn't because a person can't do it or 516 00:31:24,240 --> 00:31:30,520 not at least not my VA right now is schedule my live streams, right? 517 00:31:30,520 --> 00:31:36,760 I have the next 10 live streams at least planned. 518 00:31:36,760 --> 00:31:43,640 And so I could have my VA go to, I would have her do it on Ecamm live because that's going 519 00:31:43,640 --> 00:31:48,920 to guarantee that it shows up in Ecamm live schedule a live stream for the date with the 520 00:31:48,920 --> 00:31:52,400 title, create the thumbnail, right? 521 00:31:52,400 --> 00:31:57,880 And I'll have like some kind of loose guidelines on that because I could always change that 522 00:31:57,880 --> 00:32:01,600 later and then schedule it in Ecamm live. 523 00:32:01,600 --> 00:32:05,600 And the reason she can't do it is because she doesn't have a Mac. 524 00:32:05,600 --> 00:32:09,280 And so she can't download Ecamm live. 525 00:32:09,280 --> 00:32:15,360 But if I decide I want to use a tool that she can also access, I mean, I probably won't 526 00:32:15,360 --> 00:32:18,560 because I love Ecamm live. 527 00:32:18,560 --> 00:32:19,720 You know, that's something she can do. 528 00:32:19,720 --> 00:32:24,600 Or if I decide I only, I only want a live stream, like this is maybe something I need 529 00:32:24,600 --> 00:32:26,200 to test a little bit more, right? 530 00:32:26,200 --> 00:32:32,360 Maybe this is something I need to go back into the do phase or the evaluate phase and 531 00:32:32,360 --> 00:32:36,560 see if there's a way that she can do it. 532 00:32:36,560 --> 00:32:41,560 Maybe I just have her create the live stream on YouTube and then maybe I can add other 533 00:32:41,560 --> 00:32:45,200 destinations later in Ecamm live, right? 534 00:32:45,200 --> 00:32:49,840 Because then she's already doing the hard part, which is scheduling it with the thumbnail 535 00:32:49,840 --> 00:32:51,640 and the title and the description, right? 536 00:32:51,640 --> 00:32:57,040 So that's something to think about. 537 00:32:57,040 --> 00:32:58,800 So that's something I'd like to remove from my plate. 538 00:32:58,800 --> 00:33:03,520 I just need to figure out in the evaluate phase, like how I can make the, how I can 539 00:33:03,520 --> 00:33:06,720 make the inputs and outputs clearer, right? 540 00:33:06,720 --> 00:33:12,720 But something I've definitely taken off my plate, like I said, is transcripts. 541 00:33:12,720 --> 00:33:14,840 I don't, I don't do the transcripts at all. 542 00:33:14,840 --> 00:33:19,120 I don't hit a button in Cast Magic or in Descript. 543 00:33:19,120 --> 00:33:22,880 Anna handles all that, right? 544 00:33:22,880 --> 00:33:24,920 Publishing my episodes. 545 00:33:24,920 --> 00:33:32,280 I don't publish episodes of Streamline solopreneur either in my podcast host or on my website 546 00:33:32,280 --> 00:33:33,640 anymore. 547 00:33:33,640 --> 00:33:38,960 I don't publish the, the members episodes anymore. 548 00:33:38,960 --> 00:33:42,560 I don't even, this was like something that I thought would be too complicated, but it's 549 00:33:42,560 --> 00:33:44,480 not. 550 00:33:44,480 --> 00:33:49,720 Right now my ads are dynamically inserted and they are like, they're for all intents 551 00:33:49,720 --> 00:33:58,720 and purposes baked in because like they don't change based on the user or really anything. 552 00:33:58,720 --> 00:34:05,640 But you know, Anna needs to go in and select the campaign and then pick the timestamps 553 00:34:05,640 --> 00:34:11,840 and my editor, just when he sends the episode back, he includes the timestamp for the sponsor 554 00:34:11,840 --> 00:34:13,040 break. 555 00:34:13,040 --> 00:34:17,440 And so she takes that timestamp and she knows to add the campaign, like the dynamic ads 556 00:34:17,440 --> 00:34:19,640 at that timestamp. 557 00:34:19,640 --> 00:34:21,240 I don't need to do that anymore. 558 00:34:21,240 --> 00:34:23,280 So now it's like I do the interview. 559 00:34:23,280 --> 00:34:24,800 I do the post interview summary. 560 00:34:24,800 --> 00:34:27,960 That's still really important to me. 561 00:34:27,960 --> 00:34:33,480 It's something I want to do because I'm going to read the intro. 562 00:34:33,480 --> 00:34:38,440 I want to tell the right story because I know how important the intro is in hooking the 563 00:34:38,440 --> 00:34:39,760 listener. 564 00:34:39,760 --> 00:34:41,880 And so I want to make sure I get that right. 565 00:34:41,880 --> 00:34:46,800 I'm not going to outsource that to AI and be like, summarize this episode and then just 566 00:34:46,800 --> 00:34:52,160 read that because it's going to be like in this episode of the streamlined solopreneur 567 00:34:52,160 --> 00:34:58,200 host Joe Casabona delves deep into SEO with Lauren Gadgioli. 568 00:34:58,200 --> 00:35:05,440 Strap in for a deep dive into learning all things SEO and Google. 569 00:35:05,440 --> 00:35:06,960 And that's dumb. 570 00:35:06,960 --> 00:35:11,720 That's terrible. 571 00:35:11,720 --> 00:35:15,560 So that's not something I'm willing to outsource. 572 00:35:15,560 --> 00:35:23,040 But for everything that you can determine if a person or a computer should do it, remove 573 00:35:23,040 --> 00:35:26,040 it from your list ASAP, right? 574 00:35:26,040 --> 00:35:32,040 The next time you do it, record yourself doing it and send it to your VA. 575 00:35:32,040 --> 00:35:37,320 And if you don't have a VA, that's another topic I'm going to cover on another live stream. 576 00:35:37,320 --> 00:35:42,440 Or figure out, okay, I'm doing this thing in Google Sheets. 577 00:35:42,440 --> 00:35:46,840 And then I'm copying that data manually into notion. 578 00:35:46,840 --> 00:35:48,560 Guess what? 579 00:35:48,560 --> 00:35:50,200 Inputs are clear. 580 00:35:50,200 --> 00:35:51,600 Outputs are clear. 581 00:35:51,600 --> 00:35:56,680 You can automate that using Zapier or make. 582 00:35:56,680 --> 00:36:01,080 So that is the per method. 583 00:36:01,080 --> 00:36:06,800 Automate per task, perform, evaluate, remove. 584 00:36:06,800 --> 00:36:14,720 And then I guess the super secret second R in per that I didn't add is repeat. 585 00:36:14,720 --> 00:36:18,720 Do this for every task. 586 00:36:18,720 --> 00:36:21,080 Now there is, let me see. 587 00:36:21,080 --> 00:36:24,880 So there is more to this graphic. 588 00:36:24,880 --> 00:36:28,440 So let me just see if I can maybe bring this up. 589 00:36:28,440 --> 00:36:30,800 Can I zoom out of this note? 590 00:36:30,800 --> 00:36:34,280 I've started using Apple notes more. 591 00:36:34,280 --> 00:36:37,280 And it looks like I cannot zoom out, which is crazy. 592 00:36:37,280 --> 00:36:39,760 Oh, no, it's just that. 593 00:36:39,760 --> 00:36:47,240 Oh, the keyboard shortcut for zooming out is inexplicably different in notes than like 594 00:36:47,240 --> 00:36:49,920 everything else. 595 00:36:49,920 --> 00:36:50,920 Is this right? 596 00:36:50,920 --> 00:36:51,920 Is this it? 597 00:36:51,920 --> 00:36:53,920 This is dumb. 598 00:36:53,920 --> 00:36:56,640 No, that's not right. 599 00:36:56,640 --> 00:36:58,640 Okay. 600 00:36:58,640 --> 00:37:01,120 And it's like not even really zooming out. 601 00:37:01,120 --> 00:37:08,720 Oh, it's not, boy, oh boy, that's dumb. 602 00:37:08,720 --> 00:37:09,720 Actual size. 603 00:37:09,720 --> 00:37:10,720 Okay. 604 00:37:10,720 --> 00:37:12,240 Well, the drawing is not zooming out. 605 00:37:12,240 --> 00:37:16,720 So maybe there's something I can do to shrink that a little bit and make it more manageable. 606 00:37:16,720 --> 00:37:17,720 Okay. 607 00:37:17,720 --> 00:37:18,720 So I'll just switch to the screen. 608 00:37:18,720 --> 00:37:21,440 By the way, if you have any questions, feel free to ask them. 609 00:37:21,440 --> 00:37:30,200 I haven't seen any come in. 610 00:37:30,200 --> 00:37:33,800 This looks like spam to me. 611 00:37:33,800 --> 00:37:37,720 What the theme are you talking about? 612 00:37:37,720 --> 00:37:43,840 Talking about automation, Frendo. 613 00:37:43,840 --> 00:37:45,560 So okay. 614 00:37:45,560 --> 00:37:52,720 So let's do this because then you can see it a little bit better. 615 00:37:52,720 --> 00:37:57,880 Also sorry if you're a real person, I just called you spam, but you've got like the, 616 00:37:57,880 --> 00:38:04,120 you know, just like the default icon. 617 00:38:04,120 --> 00:38:05,120 What is this? 618 00:38:05,120 --> 00:38:08,120 What theme are you talking about? 619 00:38:08,120 --> 00:38:12,120 And you know, questions a little bit big. 620 00:38:12,120 --> 00:38:15,240 So sorry, five star. 621 00:38:15,240 --> 00:38:20,320 If you are not spam or you're not whatever. 622 00:38:20,320 --> 00:38:22,560 Let me know if you're not, I guess. 623 00:38:22,560 --> 00:38:23,560 Okay. 624 00:38:23,560 --> 00:38:26,840 So there's a little bit more to this graphic. 625 00:38:26,840 --> 00:38:28,720 Meet the process. 626 00:38:28,720 --> 00:38:31,800 And then I just kind of have like some other ways to visualize this. 627 00:38:31,800 --> 00:38:35,760 These are pretty raw. 628 00:38:35,760 --> 00:38:38,440 But this part I think is good. 629 00:38:38,440 --> 00:38:46,640 So if I expand this a little bit so you can see that better. 630 00:38:46,640 --> 00:38:48,140 You know, okay. 631 00:38:48,140 --> 00:38:49,140 Perform evaluate. 632 00:38:49,140 --> 00:38:52,840 When you evaluate, you ask, do I need to do it? 633 00:38:52,840 --> 00:38:56,680 Could you explain why automation is, oh, I'm pretty new to this. 634 00:38:56,680 --> 00:38:57,680 Okay. 635 00:38:57,680 --> 00:38:58,680 Yeah. 636 00:38:58,680 --> 00:38:59,680 Five star. 637 00:38:59,680 --> 00:39:04,600 First of all, sorry for assuming that you weren't a bot. 638 00:39:04,600 --> 00:39:05,600 Not a bot. 639 00:39:05,600 --> 00:39:06,600 Sorry about that. 640 00:39:06,600 --> 00:39:08,600 I've got egg on my face now. 641 00:39:08,600 --> 00:39:11,480 This is a really, so this is a really good question. 642 00:39:11,480 --> 00:39:12,480 Yeah. 643 00:39:12,480 --> 00:39:13,480 Okay. 644 00:39:13,480 --> 00:39:14,480 Really good question. 645 00:39:14,480 --> 00:39:16,320 Sorry if I've lost you now. 646 00:39:16,320 --> 00:39:19,520 That's obnoxious of me. 647 00:39:19,520 --> 00:39:20,920 Can you explain what automation is? 648 00:39:20,920 --> 00:39:22,280 I'm pretty new to this. 649 00:39:22,280 --> 00:39:23,280 This is a great question. 650 00:39:23,280 --> 00:39:26,640 So thank you so much for this. 651 00:39:26,640 --> 00:39:35,480 And the way I explain automation is you get a computer to perform tasks for you, right? 652 00:39:35,480 --> 00:39:40,880 Or you basically have a computer or a machine do something so that you don't need to do 653 00:39:40,880 --> 00:39:41,880 it. 654 00:39:41,880 --> 00:39:50,240 The thing that I'm sure a lot of us already do that is automation is bill pay, right? 655 00:39:50,240 --> 00:39:54,560 How many of you are automatically paying your rent or your mortgage or your water bill or 656 00:39:54,560 --> 00:39:58,240 your electric bill or definitely your cable bill, right? 657 00:39:58,240 --> 00:40:03,520 I don't think cable companies or cell phone companies accept checks anymore, right? 658 00:40:03,520 --> 00:40:12,280 So this is happening so that you don't have to remember to do it, right? 659 00:40:12,280 --> 00:40:18,760 And the way I'll drive this point home is when we first moved into our house, I didn't 660 00:40:18,760 --> 00:40:24,920 realize that the water bill was quarterly and I didn't realize that our water bill and 661 00:40:24,920 --> 00:40:29,360 our sewer bill were different because they're basically the same price and they come from 662 00:40:29,360 --> 00:40:31,040 the same company. 663 00:40:31,040 --> 00:40:36,280 And so I paid our water, I paid our sewer bill and then we got the water bill and I 664 00:40:36,280 --> 00:40:39,840 just assumed that it was the same bill so I didn't pay it. 665 00:40:39,840 --> 00:40:45,800 And then while they claimed they sent two warnings, I can assure you that they didn't. 666 00:40:45,800 --> 00:40:49,720 And when I said, I think it got lost in the mail, they're like, yeah, that happens, but 667 00:40:49,720 --> 00:40:53,640 we also put like a sticker on your door and I'm like, I didn't get that either. 668 00:40:53,640 --> 00:40:56,280 And they were like, oh, well, it gets windy sometimes so it might have blown off. 669 00:40:56,280 --> 00:41:02,800 And I'm like, this is terrible because after that, they just shut off your water. 670 00:41:02,800 --> 00:41:06,200 And so like they turned it back on quickly and I'm like, you shouldn't really, you should 671 00:41:06,200 --> 00:41:12,280 have knocked on my door and told me they had like a good reason for not doing that. 672 00:41:12,280 --> 00:41:16,440 But after that, I was like, never again, right, I'm going to make sure I have automatic bill 673 00:41:16,440 --> 00:41:19,160 pay. 674 00:41:19,160 --> 00:41:26,760 And so this is something great that is an example of automation because it's something 675 00:41:26,760 --> 00:41:30,680 that surely, surely everyone is doing. 676 00:41:30,680 --> 00:41:38,720 And so the types of tasks that I think you can automate, I have here, let me see, I have 677 00:41:38,720 --> 00:41:41,560 like a nifty graphic for this. 678 00:41:41,560 --> 00:41:47,320 So let's do this and then share the screen so you can see it. 679 00:41:47,320 --> 00:41:52,640 We can remove your comment here, five star. 680 00:41:52,640 --> 00:41:57,720 So I think that the things that you can automate are commonly and easily repeatable. 681 00:41:57,720 --> 00:42:02,520 So like the someone fills out a Google form and I want it to go to Notion, that's a really 682 00:42:02,520 --> 00:42:06,240 good example of a common and easily repeatable task. 683 00:42:06,240 --> 00:42:12,760 In frequent and high level of effort, I mentioned my freelancer friend who has like the whole 684 00:42:12,760 --> 00:42:18,120 onboarding process for her agency automated. 685 00:42:18,120 --> 00:42:22,080 This is something I don't do a lot of contract work now, like a lot of like this sort of 686 00:42:22,080 --> 00:42:23,680 contract work. 687 00:42:23,680 --> 00:42:29,720 So when I have to spin up a contract, get it signed, send an invoice and then add them 688 00:42:29,720 --> 00:42:32,480 to my system, there is a lot of effort there. 689 00:42:32,480 --> 00:42:36,880 And so like this is a great candidate for automation where maybe I use something like 690 00:42:36,880 --> 00:42:39,000 DocuSign. 691 00:42:39,000 --> 00:42:46,360 Also I should say that like PDF signing, like document signing services, charge an obnoxious 692 00:42:46,360 --> 00:42:49,800 amount of money for API access. 693 00:42:49,800 --> 00:42:55,880 And I say it's obnoxious because I don't feel like it's relative to the cost of the actual 694 00:42:55,880 --> 00:43:00,760 service like you could pay like $10 a month and then the API is like $100 a month. 695 00:43:00,760 --> 00:43:03,840 And I'm like maybe just like a few actions in Zapier would be fine. 696 00:43:03,840 --> 00:43:10,040 But anyway, so maybe like, yeah, if I'm using DocuSign, when a client signs in DocuSign, 697 00:43:10,040 --> 00:43:18,040 send that information to QuickBooks or FreshBooks and spin up an invoice, right? 698 00:43:18,040 --> 00:43:22,160 And then, oh, once that invoice is paid, send them the welcome email, right? 699 00:43:22,160 --> 00:43:25,360 That's stuff that you can do with automation. 700 00:43:25,360 --> 00:43:31,920 Quick timing required, this is like you, when someone becomes a member of my podcast, I 701 00:43:31,920 --> 00:43:34,760 don't want to have them wait. 702 00:43:34,760 --> 00:43:38,200 Like if they sign up on like a Friday night, they're going to have to wait at least three 703 00:43:38,200 --> 00:43:46,640 days or two days to get the members only feed if I was doing that manually. 704 00:43:46,640 --> 00:43:50,040 And then things you can't forget, again, like automatic bill pay. 705 00:43:50,040 --> 00:43:52,800 I think I have some examples here. 706 00:43:52,800 --> 00:43:56,760 Yeah, so send an email to your mailing list when a new episode drops. 707 00:43:56,760 --> 00:44:01,840 That is easily repeatable and common. 708 00:44:01,840 --> 00:44:03,880 Send invoice when a contract is signed, right? 709 00:44:03,880 --> 00:44:06,600 That is high level of effort, maybe infrequent. 710 00:44:06,600 --> 00:44:08,920 Give access to a private podcast feed. 711 00:44:08,920 --> 00:44:12,920 And then thing I can't forget, upload videos from Dropbox to Vimeo. 712 00:44:12,920 --> 00:44:17,920 When I create a new video for my members, I want to make sure, or like I do a live stream 713 00:44:17,920 --> 00:44:22,000 for members only, I want to make sure that they have the replay immediately. 714 00:44:22,000 --> 00:44:26,960 And so I was uploading them to Vimeo for a while until I had an automation doing that. 715 00:44:26,960 --> 00:44:28,840 So I hope that helps. 716 00:44:28,840 --> 00:44:34,600 Five Star, if you have any, personally, I think automation is very complicated. 717 00:44:34,600 --> 00:44:36,080 It can be, right? 718 00:44:36,080 --> 00:44:44,120 So the thing that I would say here is don't start by climbing Mount Everest. 719 00:44:44,120 --> 00:44:48,840 Start by climbing a set of stairs. 720 00:44:48,840 --> 00:44:52,480 You can, automation can be very complicated, right? 721 00:44:52,480 --> 00:44:56,880 And like some of the things I showed you here and make are, right? 722 00:44:56,880 --> 00:45:02,160 Like my calendar, my scheduling router, that's complicated, right? 723 00:45:02,160 --> 00:45:05,120 Or this thing that has like routing and stuff. 724 00:45:05,120 --> 00:45:10,240 But it could also be simple, like this notion to notion automation. 725 00:45:10,240 --> 00:45:16,080 I make a change in notion and a new record is added, right? 726 00:45:16,080 --> 00:45:20,680 Automation fills out a form on Google Forms and they get added to a Google Sheet. 727 00:45:20,680 --> 00:45:22,200 That's a two-step automation. 728 00:45:22,200 --> 00:45:24,240 That's like climbing stairs, right? 729 00:45:24,240 --> 00:45:27,320 Whereas this is climbing Mount Everest, right? 730 00:45:27,320 --> 00:45:32,160 Because this is like multiple actions and multiple paths. 731 00:45:32,160 --> 00:45:35,520 And like this was even more complicated at another point. 732 00:45:35,520 --> 00:45:39,560 So that's like climbing Mount Everest. 733 00:45:39,560 --> 00:45:48,480 I think like something that you could probably start with is automation inside of the tools 734 00:45:48,480 --> 00:45:50,000 you're using. 735 00:45:50,000 --> 00:45:58,920 So like don't think about, don't think about Zapier or Make right now. 736 00:45:58,920 --> 00:46:02,160 If you use Notion, look at the built-in Notion automations. 737 00:46:02,160 --> 00:46:06,320 Or if you use Airtable, look at the built-in Airtable automations. 738 00:46:06,320 --> 00:46:12,280 If you have a WordPress site, you can find a plugin that will do the automations for 739 00:46:12,280 --> 00:46:13,440 you. 740 00:46:13,440 --> 00:46:21,520 If you have a podcast and you're using a host, you know, and you have a podcast RSS 741 00:46:21,520 --> 00:46:26,180 feed, you can, if you use ConvertKit, for example, you can connect your RSS feed to 742 00:46:26,180 --> 00:46:28,400 ConvertKit. 743 00:46:28,400 --> 00:46:33,160 And so like ConvertKit reads the RSS feed and sends out a notification to your mailing 744 00:46:33,160 --> 00:46:36,600 list with a new episode, it drops. 745 00:46:36,600 --> 00:46:40,880 So yes, it could feel very complicated. 746 00:46:40,880 --> 00:46:46,960 But if you start small, it doesn't have to be. 747 00:46:46,960 --> 00:46:48,680 I have a lot of complicated automations. 748 00:46:48,680 --> 00:46:54,280 I've been building automations for like almost a decade now. 749 00:46:54,280 --> 00:47:00,640 You know, it's been my main focus for the last few years, but I was challenged in, like 750 00:47:00,640 --> 00:47:05,160 shortly after I had kids, hey, take stuff off your plate. 751 00:47:05,160 --> 00:47:09,600 If I'm being honest, I'm pretty young. 752 00:47:09,600 --> 00:47:12,640 I joined your live stream to learn and it's been really great here. 753 00:47:12,640 --> 00:47:13,640 I'm enjoying it. 754 00:47:13,640 --> 00:47:14,760 Well, thank you, Five Star. 755 00:47:14,760 --> 00:47:17,600 I appreciate that. 756 00:47:17,600 --> 00:47:19,440 Put that up on the big screen. 757 00:47:19,440 --> 00:47:21,320 I'm really glad you're enjoying this. 758 00:47:21,320 --> 00:47:22,400 And you know what? 759 00:47:22,400 --> 00:47:25,240 Like, young is a great place to start, right? 760 00:47:25,240 --> 00:47:32,800 I made my first website when I was 14 years old and I like stumbled through it and I learned 761 00:47:32,800 --> 00:47:36,520 the hard way and I used an app called Microsoft Trump page, which I'm pretty sure is dead 762 00:47:36,520 --> 00:47:39,160 now. 763 00:47:39,160 --> 00:47:45,280 But that led to me being a web developer for 20 years before moving into podcasting and 764 00:47:45,280 --> 00:47:46,280 automation. 765 00:47:46,280 --> 00:47:51,480 So, you know, I think one of the benefits of being young is you have time. 766 00:47:51,480 --> 00:47:54,880 You have time to explore and learn stuff and mess up and it's pretty low stakes when you 767 00:47:54,880 --> 00:47:55,880 mess up. 768 00:47:55,880 --> 00:48:00,760 You know, if I mess up an automation for one of my clients right now, it would be bad. 769 00:48:00,760 --> 00:48:03,480 They'd be like, what the hell happened, right? 770 00:48:03,480 --> 00:48:07,520 But like, you know, when I was learning how to do this and it was pretty low stakes or 771 00:48:07,520 --> 00:48:11,400 when I was building websites just for myself and I took the website down, it didn't really 772 00:48:11,400 --> 00:48:12,400 matter, right? 773 00:48:12,400 --> 00:48:14,080 I was just trying to figure it out. 774 00:48:14,080 --> 00:48:16,120 So this is great. 775 00:48:16,120 --> 00:48:19,080 I really appreciate you being here. 776 00:48:19,080 --> 00:48:21,360 I appreciate you confirming that you're not a bot. 777 00:48:21,360 --> 00:48:23,920 I feel like an idiot now. 778 00:48:23,920 --> 00:48:30,160 So yeah, if you have any other questions about automation or like connecting tools, right? 779 00:48:30,160 --> 00:48:37,680 You know, I think WordPress is a pretty good playground if you're interested. 780 00:48:37,680 --> 00:48:40,000 What's a web developer, if I may ask? 781 00:48:40,000 --> 00:48:43,040 Someone who makes websites. 782 00:48:43,040 --> 00:48:49,040 So yeah, so I don't know what they, I don't know what it's called now, front end web designer 783 00:48:49,040 --> 00:48:53,640 or implementer or no, it's somebody who makes websites, right? 784 00:48:53,640 --> 00:48:58,640 And so I would use WordPress for making websites. 785 00:48:58,640 --> 00:49:04,040 I was writing them, I was hand coding them when I was a kid. 786 00:49:04,040 --> 00:49:07,520 So yeah, that's good. 787 00:49:07,520 --> 00:49:12,080 I appreciate you being here and asking questions. 788 00:49:12,080 --> 00:49:13,080 Definitely keep asking questions. 789 00:49:13,080 --> 00:49:15,360 Curiosity is the best thing. 790 00:49:15,360 --> 00:49:16,960 Okay. 791 00:49:16,960 --> 00:49:20,960 And then for anybody else who is joining us, I'll check LinkedIn. 792 00:49:20,960 --> 00:49:22,080 I've been neglecting LinkedIn. 793 00:49:22,080 --> 00:49:24,480 I'm really sorry about that. 794 00:49:24,480 --> 00:49:26,920 So I'll just go over here and see if questions are coming in. 795 00:49:26,920 --> 00:49:27,920 I don't see anything. 796 00:49:27,920 --> 00:49:30,400 I'll go over to Twitter and see if anything's coming in. 797 00:49:30,400 --> 00:49:34,880 I don't see anything. 798 00:49:34,880 --> 00:49:37,680 So that is, gosh, that was a really good question. 799 00:49:37,680 --> 00:49:41,960 It kind of, it's like all the way to the end basically. 800 00:49:41,960 --> 00:49:48,360 So yeah, so the per method, that's what I was talking about, perform the task, record 801 00:49:48,360 --> 00:49:52,680 yourself doing it, evaluate the task, remove it from your list. 802 00:49:52,680 --> 00:49:56,840 Oh right, I started to show you notes, sketches and notes, right? 803 00:49:56,840 --> 00:50:00,240 So let's go over here because I drew a little flow chart. 804 00:50:00,240 --> 00:50:08,320 Now it's all coming back to me now, which is a song that I suspect our friend Five 805 00:50:08,320 --> 00:50:12,000 Stars is too young to get. 806 00:50:12,000 --> 00:50:15,040 I just, I age myself a lot. 807 00:50:15,040 --> 00:50:16,040 Okay. 808 00:50:16,040 --> 00:50:17,840 It's really good though. 809 00:50:17,840 --> 00:50:18,840 Check it out. 810 00:50:18,840 --> 00:50:21,560 It's all coming back to me now by Celine Dion. 811 00:50:21,560 --> 00:50:24,760 Okay, perform, evaluate. 812 00:50:24,760 --> 00:50:27,360 Do you need to do it? 813 00:50:27,360 --> 00:50:28,760 Yes. 814 00:50:28,760 --> 00:50:30,400 So okay, no, it's removed, right? 815 00:50:30,400 --> 00:50:31,720 Easy remove. 816 00:50:31,720 --> 00:50:37,680 If you say yes, you need to do it, you can ask yourself, can it be reduced? 817 00:50:37,680 --> 00:50:43,960 Like the question here is, can I only do part of it? 818 00:50:43,960 --> 00:50:49,520 And this is where the automation for guest research that I'm thinking about comes in, 819 00:50:49,520 --> 00:50:56,600 which is, are you going to change theme soon? 820 00:50:56,600 --> 00:50:59,800 Like maybe about religion and geography and stuff like that. 821 00:50:59,800 --> 00:51:02,760 I am not. 822 00:51:02,760 --> 00:51:10,560 I am very bad at geography and I don't generally talk about religion on my live streams. 823 00:51:10,560 --> 00:51:15,480 So I usually talk about podcasting and automation. 824 00:51:15,480 --> 00:51:18,880 So that's what you can expect here on this channel. 825 00:51:18,880 --> 00:51:21,080 I appreciate you sticking around and asking great questions though. 826 00:51:21,080 --> 00:51:22,640 It's really great. 827 00:51:22,640 --> 00:51:25,400 Okay, so do you need to do it? 828 00:51:25,400 --> 00:51:26,560 Can it be reduced? 829 00:51:26,560 --> 00:51:34,000 So the guest automation thing I'm thinking about, right? 830 00:51:34,000 --> 00:51:36,640 The first part you probably could automate, right? 831 00:51:36,640 --> 00:51:41,240 The way I'm envisioning it is I have a form for people to fill out if they want to be 832 00:51:41,240 --> 00:51:43,480 a guest on my podcast. 833 00:51:43,480 --> 00:51:46,360 That gets added to notion, right? 834 00:51:46,360 --> 00:51:56,760 But what we could do in the middle there is send the information to an AI tool like ChatGPT 835 00:51:56,760 --> 00:51:57,760 with a prompt. 836 00:51:57,760 --> 00:52:03,440 Now you'd want to really like get the prompt right here, but you might say something like, 837 00:52:03,440 --> 00:52:10,480 I'm considering interviewing guest name about and then the topic they proposed. 838 00:52:10,480 --> 00:52:11,960 Here is their bio. 839 00:52:11,960 --> 00:52:13,720 Here is their website. 840 00:52:13,720 --> 00:52:19,280 Can you generate a list of sources where they talk about topic? 841 00:52:19,280 --> 00:52:25,320 This could be blog posts that they've written, other podcasts they've been on, or any other 842 00:52:25,320 --> 00:52:33,640 content that fits into what they want to talk about. 843 00:52:33,640 --> 00:52:38,640 Can you please also find the links to their social channels? 844 00:52:38,640 --> 00:52:45,400 And then maybe the last thing I would say is, can you summarize all of this for me? 845 00:52:45,400 --> 00:52:52,120 And the reason that this is not where you stop is because like summary is dumb and bad, 846 00:52:52,120 --> 00:52:53,120 right? 847 00:52:53,120 --> 00:52:54,480 Like it could hallucinate stuff. 848 00:52:54,480 --> 00:53:00,080 It may not highlight the things you want to highlight, but instead of you going to Google 849 00:53:00,080 --> 00:53:07,840 and going to their website and finding blog posts and things like that, the automation 850 00:53:07,840 --> 00:53:11,320 is doing a lot of that work for you. 851 00:53:11,320 --> 00:53:15,640 And then you could take what it found and dig deeper. 852 00:53:15,640 --> 00:53:20,280 So can you break up tasks into smaller tasks? 853 00:53:20,280 --> 00:53:22,280 Right? 854 00:53:22,280 --> 00:53:27,160 Yes, if it can be reduced, then remove parts of it. 855 00:53:27,160 --> 00:53:33,680 Or maybe like we want to swing this back up to perform each of those tasks. 856 00:53:33,680 --> 00:53:34,680 Can it be reduced? 857 00:53:34,680 --> 00:53:35,680 No. 858 00:53:35,680 --> 00:53:36,680 And then fine. 859 00:53:36,680 --> 00:53:42,240 Reaffirm that you have to do this and add it to your list. 860 00:53:42,240 --> 00:53:44,040 So that was a fun little flow chart that I drew. 861 00:53:44,040 --> 00:53:45,040 That's like pretty raw. 862 00:53:45,040 --> 00:53:48,000 I think I need to tighten that up a little bit. 863 00:53:48,000 --> 00:53:50,200 Five Star coming in with a question here. 864 00:53:50,200 --> 00:53:55,000 What do you think is the best thing about automation? 865 00:53:55,000 --> 00:53:57,720 For me, it saves me time. 866 00:53:57,720 --> 00:54:03,000 Like at like 40 hours a month. 867 00:54:03,000 --> 00:54:11,040 Because if anybody who knows me knows I have kids and I'm trying to run a business and I 868 00:54:11,040 --> 00:54:14,200 have three podcasts and client work. 869 00:54:14,200 --> 00:54:20,760 And so I wouldn't be able to do all of that stuff without automation. 870 00:54:20,760 --> 00:54:24,160 I certainly wouldn't be able to do it efficiently. 871 00:54:24,160 --> 00:54:26,080 And so I think that's the best thing about automation. 872 00:54:26,080 --> 00:54:30,120 I also, I love automation. 873 00:54:30,120 --> 00:54:32,640 I'm a problem solver. 874 00:54:32,640 --> 00:54:37,120 And I love puzzles and stuff like that. 875 00:54:37,120 --> 00:54:41,320 And automation is I can't do anything with my hands. 876 00:54:41,320 --> 00:54:44,200 I can't like build stuff or fix things. 877 00:54:44,200 --> 00:54:45,840 Though I did fix our fridge. 878 00:54:45,840 --> 00:54:49,960 So maybe that's not fully true. 879 00:54:49,960 --> 00:54:54,080 But I can build stuff with automation. 880 00:54:54,080 --> 00:54:57,200 And that's really fun. 881 00:54:57,200 --> 00:55:03,320 Five Star asking what is the main idea of automation? 882 00:55:03,320 --> 00:55:08,520 I guess in this context, and I think we're coming to the top of the hour. 883 00:55:08,520 --> 00:55:14,600 So this will be the last question I answer. 884 00:55:14,600 --> 00:55:16,400 What's the main idea of automation? 885 00:55:16,400 --> 00:55:17,400 Right? 886 00:55:17,400 --> 00:55:21,960 That's a pretty philosophical question. 887 00:55:21,960 --> 00:55:30,920 I think it's, I always, the funny and weird way I put it is it's getting robots to do 888 00:55:30,920 --> 00:55:33,880 things for you so you don't have to. 889 00:55:33,880 --> 00:55:40,400 But really the main idea is you are considering the tasks that you have to do. 890 00:55:40,400 --> 00:55:46,120 And then you're telling a computer to do the other ones. 891 00:55:46,120 --> 00:55:50,360 So I think that's really, that's the main idea. 892 00:55:50,360 --> 00:55:51,800 And that's where we'll leave it. 893 00:55:51,800 --> 00:55:54,680 So thank you, Five Star, for your fantastic questions. 894 00:55:54,680 --> 00:55:57,200 I appreciate it. 895 00:55:57,200 --> 00:55:59,800 Thank you for everybody else who tuned in and is watching. 896 00:55:59,800 --> 00:56:04,560 If I didn't see your question or get to your question, I apologize. 897 00:56:04,560 --> 00:56:11,120 But thank you so much for being here. 898 00:56:11,120 --> 00:56:12,120 Let's see. 899 00:56:12,120 --> 00:56:14,080 I will check LinkedIn really quick. 900 00:56:14,080 --> 00:56:15,880 Cool. 901 00:56:15,880 --> 00:56:17,800 Thank you so much for being here. 902 00:56:17,800 --> 00:56:23,680 If you want to learn more about what I'm doing and then get, you know, be one of the first 903 00:56:23,680 --> 00:56:32,880 to know when my, I'm starting the beta reading process for my books. 904 00:56:32,880 --> 00:56:37,720 You can join the mailing list over at podcastworkflows.com. 905 00:56:37,720 --> 00:56:39,520 Five Star, thanks for your great questions. 906 00:56:39,520 --> 00:56:40,920 I love answering questions. 907 00:56:40,920 --> 00:56:41,920 I'm a teacher at heart. 908 00:56:41,920 --> 00:56:45,800 So I'll happily answer the questions during these live streams. 909 00:56:45,800 --> 00:56:46,800 I really appreciate it. 910 00:56:46,800 --> 00:56:50,760 Thank you to everybody who watched silently. 911 00:56:50,760 --> 00:56:51,760 No shade. 912 00:56:51,760 --> 00:56:52,760 That sounded like shade. 913 00:56:52,760 --> 00:56:54,680 Thank you for everybody who tuned in. 914 00:56:54,680 --> 00:56:56,600 I really appreciate you. 915 00:56:56,600 --> 00:57:25,560 And until next time, I'll see you out there.